Loading...
Sales Tax 10C-CN110303 GME Consultin g Services, Inc. I : Geotechnical, Materials and Environmental Engineering 2530 Electronic Lane 214.351.5633 Suite 710 FAX 214.351.5680 Dallas, Texas 75220 www.gmeconsult.com March 3, 2011 City of Coppell 255 E. Parkway Boulevard P.O. Box 9478 Coppell, Texas 75019 Attention: Mr. George Marshall, P.E. Civil Engineer Subject: Updated Proposal to Provide Geotechnical Engineering Services for the Belt Line Road Pavement Investigation From Hackberry Road North to Denton Tap Coppell, Texas GME Proposal Number: P11.04.0030 Dear Mr. Marshall: GME Consulting Services, Inc. (GME) appreciates the opportunity to present this updated proposal for providing geotechnical engineering consulting services on the above referenced project. This proposal presents our understanding of the project characteristics, our proposed scope of services, the project schedule, our fee for these services and the terms and conditions under which we will perform these services. This proposal was originally submitted on December 9, 2008 based on a meeting held at the City of Coppell office conference room on Tuesday, November 25, 2008. You requested that this proposal be updated to reflect the 2 -year period that has occurred since the original proposal was submitted to the City of Coppell. PROJECT INFORMATION We understand that the City of Coppell has experienced problems with pavement sections along the southern portion of Belt Line Road for the past several years. Beginning at Hackberry Road and extending north to Denton Tap (a distance of approximately 8,000 feet), there has been some differential movement of adjacent pavement sections causing widening of pavement joints to occur which has created a safety hazard. Some pavement sections have been lifted to correct differential movements by using expanding foam to raise the pavement sections. GME was requested to submit a proposal to investigate the section of Belt Line Roadway from Hackberry Road northward to Denton Tap. GME performed multiple visual observations of the GME Proposal No. P11.04.0030 Page 2 Belt Line Road Pavement Investigation — Coppell, Texas pavement along this section of roadway and observed that the majority of the pavement movements with joint displacement were within both inside and outside lanes in both directions adjacent to where medium to large diameter trees were present. Some additional movement of the pavement was observed near or over utility lines that traverse beneath the pavement. PAVEMENT INVESTIGATION AND FIELD EXPLORATION The field investigative program will be directed toward obtaining sufficient data on the pavement sections and general subsurface conditions along the road length to generate geotechnical and possible construction recommendations. This work will include information on pavement thickness and subsurface conditions including whether lime stabilization was performed along this section of the road alignment, as well as groundwater conditions and other pertinent items. Our project geotechnical engineer will visit the project site to layout the test boring and pavement core locations and document the existing site conditions. Our scope of work includes coring the pavement, drilling, performing limited laboratory testing and geotechnical analyses, and preparing a report of our findings. We anticipate the site subsurface conditions will consist of variable fat clay and lean clays underlain by shale bedrock of the Eagle Ford Shale Formation. It is possible that terrace deposit soils associated with the nearby North Lake may also be encountered. Based on the 8,000 feet length of roadway to be investigated, GME proposes to drill a total of thirty-four (34) test borings along the length of the road alignment. Twenty -two (22) of the test borings will be drilled at an approximate 750 -foot spacing along the outside lane of the road alignment in both directions and each boring will be drilled to a depth of 10 feet. Additionally, at six locations, we propose to drill test borings at the inside lane in both directions (total of twelve borings) to use in providing a moisture profile of the soils across the entire width of the road. This proposal is based on a total of 340 feet of soil drilling. The test boring locations will be backfilled with soil cuttings to a level of 5 feet below the pavement and then grouted to the surface upon completion with a high strength repair material. At the city's request, none of the test borings or pavement cores will be performed within wheel path areas of the street. All sampling will be performed within the middle of the pavement lanes. All work will be between the hours of 9:OOam to 4:00 pm on Monday through Saturday. All pavement cores and subgrade soil samples will be transported back to the GME laboratory. Thickness measurements and compressive strength testing will be performed on all concrete cores obtained at the site. Each of the subgrade soil samples beneath the pavement will be tested with a phenolphthalein solution to determine the presence and depth of lime treatment in the subgrade soils. Due to the location along an active heavily traveled roadway, GME proposes to have a flagmen available to assist in traffic control as the pavement coring and drilling work is performed. Traffic barricades and lane closure signs will be used as necessary. If the city has an arrow truck, it could also be used. LABORATORY TESTING Upon completion of the field investigation, laboratory tests including Atterberg limits and moisture contents will be performed on selected soil samples to establish the significant characteristics and parameters of the soils. Also, concrete cores obtained from each location will be measured and then GME Proposal No. P11.04.0030 Page 3 Belt Line Road Pavement Investigation — Coppell, Texas tested for compressive strength. In addition, each sample will be visually examined and classified by the geotechnical engineer. REPORT PREPARATION AND DESIGN CONSULTATION Upon completion of the field drilling, concrete coring and laboratory testing, our project staff will prepare a formal report after thorough review of all available data. We will maintain close liaison with the City of Coppell throughout the course of the work and will keep you apprised of our progress and findings. Periodic discussions of the findings and their impact on the project will be provided prior to issuing the final report. The following is an outline of the items that will be addressed in our report. 1. A determination of the concrete thickness, subsurface soil and groundwater conditions on the site within the depths explored. The presence and thickness of lime stabilization will be determined. 2. Determination of the engineering characteristics of the subsurface materials encountered. 3. The classification, thickness, location, and limits of each stratum, encountered in each test boring, including blow counts from standard penetration tests on cohesionless soils, and pocket penetrometer readings on thin - walled tube samples in cohesive soils. A plan will be provided of the boring and pavement core locations. A table of concrete core thicknesses and concrete core compressive strengths will be provided. 4. Discussion regarding the findings based on the results of the field and laboratory testing will be provided. Recommendations for possible corrective repairs including recommendations for pavement subgrade preparation will be provided. 5. Relative groundwater depths and its effect upon existing pavement systems. 6. Discussions of other potential design and/or construction problems as indicated by this investigation. PROJECT SCHEDULE GME Consulting Services, Inc. is prepared to initiate our services within four working days of receiving a signed proposal acceptance agreement, which is our contract authorization to proceed. GME will mark the borings and will contact the utility locator service (Dig -Tess) to mark locations of underground utilities beneath the roadway. Once utilities are marked by the City and Dig -Tess, the drilling work is anticipated to take up to three days to complete. We will issue the final geotechnical report within twenty working days after the completion of the drilling activities. This schedule is dependent upon obtaining timely access to all areas of the site. COMPENSATION GME will perform the above outlined services for a not to exceed total budget of $21,470.00 for Tasks 1 through 3. Neither our fee nor our scope of work will be exceeded without your prior GME Proposal No. P11.04.0030 Page 4 Belt Line Road Pavement Investigation — Coppell, Texas additional approval. If any changes in the program are indicated by the initial borings or site conditions, we will consult with you and, with your approval, make such changes as are considered necessary. Delays caused by the client or property owner and creating additional costs to GME or any services requested by the client which are a change to this scope will be invoiced on a time and materials basis in accordance with our standard schedule of fees. It is assumed that information regarding underground utilities will be made available by the client and that the appropriate City staff will observe and approve all test boring and core locations prior to drilling. Our fee covers the work required to present our findings and recommendations in report form. Subsequent work, such as review of foundation drawings, preparation of construction specifications, special conferences or other work requested after report submittal will be performed at our standard unit rates shown on the attached fee schedule. Subsurface Structures and Utilities In performance of the scope of services indicated within this proposal, GME will take reasonable precautions to avoid damaging buried structures and utilities. GME will offer Client the opportunity to approve all boring locations for subsurface investigation and /or excavation in the field. Client assumes all liability for claims allegedly arising out of damage to buried structures and utilities that were not (a) called to GME's attention, (b) properly located on plans furnished to GME or (c) properly located by locating companies called to the site by or on behalf of Client to identify such structures and utilities. CLOSURE GME appreciates the opportunity to submit this proposal to the City of Coppell We look forward to demonstrate our commitment to satisfying the objectives of the project scope with high quality services delivered in a highly responsive manner. At GME, "The Client comes first ". We look forward to your acceptance of our proposal and an opportunity to serve you on this proj ect. Sincerely, GME Consulting Services, Inc. Douglas P. Ziolkowski, P.E. Mark W. Kawalek, P.E. Senior Vice President President DPZ /dpz Attachments: Summary Fee Schedule for Geotechnical Services Proposal Acceptance Sheet General terms and Conditions Proposal \04 \City of Coppell\Belt Line Road Pavement Investigation\P11.04.0030 Proposal.doc SUMMARY FEE SCHEDULE FOR GEOTECHNICAL SERVICES PROJECT: Pavement Investigation, Belt Line Road from Hackberry Road to Denton Tap, Coppell, Texas GME Proposal No.: P11.04.0030, dated March 3, 2011 Geotechnical Study with 34 test borings TASK 1: REPORT ANALYSIS AND PREPARATION UNIT TASK SERVICES UNIT PRICE QTY SUBTOTAL Senior Engineer hr $160.00 8 $1,280.00 Project Engineer hr $100.00 20 $2,000.00 CAD Draftsman hr $50.00 12 $600.00 SUBTOTAL FOR ENGINEERING SERVICES $3 ,880.00 TASK 2: FIELD DRILLING AND SAMPLING UNIT TASK SERVICES UNIT PRICE QTY SUBTOTAL Mobilization and Demobilization is $500.00 1 $500.00 Geo Soil Drilling ft $12.00 340 $4,080.00 Field Geologist hr $75.00 20 $1,500.00 _ Field Engineer- Layout and Utility hr $100.00 8 $800.00 Field Crew- Traffic Control hr $120.00 18 $2,160.00 Site Restoration- Grout Holes ft $12.00 170 $2,040.00 Concrete Coring ea $60.00 34 $2,040.00 SUBTOTAL FOR FIELD DRILLING $13,120.00 TASK 3 LABORATORY TESTING UNIT TASK SERVICES UNIT PRICE QTY SUBTOTAL Moisture Contents (D2216) ea $5.00 170 $850.00 Atterberg Limits (D4318) ea $35.00 84 $2,940.00 Concrete Core Strength ea $20.00 34 $680.00 SUBTOTAL FOR LABORATORY SERVICES $4,470.00 TOTAL ESTIMATED BUDGET $21,470.00 GME CONSULTING SERVICES, INC. PROJECT INFORMATION AND PROPOSAL ACCEPTANCE AGREEMENT GME PROPOSAL/PROJECT NUMBER P11.04.0030 Project Description Proposal to Perform Geotechnical Consulting Services Project Name Belt Line Road Pavement Investigation Project Address Hackberry Road to Denton Tap City Coppell State Texas Zip PROPERTY OWNER IDENTIFICATION Name 8.649e. rV I Address 1 PAM/A-0 aAl City (k ,1,1 State IX Zip 7) OI c i Phone � ib4 � Fax 6 11 2 ' 3bLe • 1 I CONTRACT APPROVAL AND PAYMENT OF CHARGES Firm C 41j of- C ot p-JI Attention Pi,' () AIL! -1r4 1Art 1 I Address 256" P (ttA) R i v1. City Cap . 1 State Zip 75b1 ° I t f 2• Fax '11 ?� -1° 1 0c Phone �� � Dy • ��j(�2 U PROPOSAL ACCEPTED BY (Contracting Authority) Signature /l Print Name ‘ 7? ' / 4, Title / k/ e Date �i GME Consulting Services, Inc. (GME) reserves the right to withhold all reports and work product until such time a5ME receives a completed, signed Proposal Acceptance Agreement. If another form of written authorization is agreed to between GME and the Client, then this alternate form of agreement must reference this Agreement in its entirety. This Agreement together with GME's General Terms and Conditions constitute the entire agreement between the Client and GME. C:My Documents/Forms /Proposal Acceptance 110397 GME CONSULTING SERVICES, INC. GENERAL TERMS AND CONDITIONS 1. SCOPE OF WORK. GME shall perform the services set forth in our Proposal and defined in this Contract and shall invoice Client at those rates shown on the unit fee schedule attached hereto or to the Proposal. Any estimate of cost to Client as stated in the Proposal shall be only an estimate (unless otherwise specifically stated therein or in this Contract). GME will provide additional services pursuant to this Contract as requested by Client in writing and invoice Client for those additional services at the standard rates. The prices shown will be valid for ninety (90) days unless otherwise stated in the Proposal. 2. RIGHT OF ENTRY. Client agrees to provide for GME's right to enter the Project Site from time to time as necessary in order for GME to fulfill the scope of services indicated hereunder. Client agrees that any part or parcel of the Project Site to which GME is not provided access will not be subject to any type of claim by Client against GIvIE under this Contract. Client further understands and agrees that GME shall not be responsible for any damages incurred by Client to the surface of Client's property caused by GME's equipment. 3. PAYMENT. GME will submit invoices to Client monthly and a final bill upon completion of services. Invoices will show charges for personnel, equipment and expense classifications. A detailed report of charges and back -up data will be provided at Client's request. There shall be no retainage or right of offset by Client unless otherwise agreed herein. GME shall furnish insurance certificates, lien waivers, affidavits or other available documents as and when requested by Client provided all amounts due to GME have been paid. Payment is due within fifteen (15) days after the receipt of invoice and interest will be payable on balances past due more than forty-five (45) days from invoice date. Interest will accrue from the invoice date at the rate of one and one -half percent (1 -1/2 %) per month, or the maximum rate allowed by law, on past due accounts. Client shall pay any attomey's fees, collection fees or other costs incurred in collecting any delinquent amount. 4. SAFETY. GME is responsible solely for its own and its employees and subcontractors activities on the jobsite, but shall not be construed to relieve Client, Owner or any other contractors or subcontractors from their responsibilities for maintaining a safe jobsite. Neither the professional activities of GME, nor the presence of GME, its employees or its subcontractors shall be construed to imply that GME has any responsibility for others with respect to work performance, supervision, sequencing of construction, or safety in, on or about the jobsite. 5. DISPUTES. If any controversy or claim arises out of or relates to this Contract, or breach thereof, and if said dispute cannot be settled through negotiation or mediation, the parties hereby agree to submit to arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association (AAA), and judgment upon the award rendered by the arbitrator(s) shall be final and binding upon the parties hereto and may be entered in any court having jurisdiction thereof. 6. STANDARD OF CARE. Services performed by GME under this Contract will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the same profession in the same locale under similar circumstances and conditions. No other representation, warranty or guarantee, express or implied, is included or intended in this Contract, or in any report, opinion, document or otherwise. GME is not responsible for the conclusions, opinions or recommendations made by others based on reports prepared and submitted by GME. 7. INSURANCE AND GENERAL LIABILITY. GME represents and warrants that it and its agents, staff and consultants employed by it are protected by worker's compensation insurance and that GME has such coverage under public liability and property damage insurance policies which GME deems to be adequate. Certificates for all such policies of insurance shall be provided to Client upon written request. GME agrees to indemnify and save Client harmless from and against loss, damage, injury or liability arising from any negligent acts by GME, its agents, staff and consultants employed by it, but only to the extent of the limits and conditions of its liability insurance. Additional insurance, if requested by Client, will be obtained by GME (if procurable) and charged to Client at cost plus ten percent (10 %). GME shall not be responsible for any loss, damage or liability arising from acts or omissions by Client, its agents, staff and other consultants employed by it. Should Client make a claim against GME for alleged negligence, but fails to prove such claim, Client shall pay all GME's defense costs. 8. INDEMNIFICATION. GME agrees to defend, indemnify and hold harmless Client from all claims and reasonable expenses resulting therefrom, including court costs and reasonable attorney's fees arising solely from services performed by GME but only to the extent of the limits and conditions of GME's applicable insurance coverage. If and to the extent that a subcontractor or other entity defends and/or indemnifies Client, GME shall have no such obligation to defend or provide such indemnification. Client agrees to give GME prompt notice of any claim or action and shall cooperate with GME or its subcontractor, in the defense of such claim. Client agrees to defend, indemnify and hold harmless GME and its subcontractors from all claims and reasonable expenses resulting there from, including court costs and reasonable attorney's fees, arising from: (1) environmental conditions the existence or source of which were not previously disclosed by Client; (2) the condition of the Client's property; (3) execution of hazardous waste manifests as agents on behalf of the Client; or (4) otherwise arising out of the Client's acts, omissions or breach of warranty or representation hereunder. GME agrees to give Client prompt notice of any claim or action and shall cooperate with Client in the defense of such claim. 9. DELAYS IN WORK. GME will perform its services in an efficient and expeditious manner consistent with good quality practices under the circumstances and conditions presented to it. GME will not be responsible for delays in, and/or suspensions of, the work caused by events or circumstances beyond its control, including but not limited to, Acts of God and natural disasters, or by Client, its agents, consultants, contractors or subcontractors. Stand -by or non - productive time for delays in our work caused by Client, its agents, consultants, contractors or subcontractors will be charged to Client unless otherwise provided for herein. 10. TERMINATION OR SUSPENSION. Either party, upon fifteen (15) days written notice providing sufficient detail of the substantial failure by the other party of an alleged breach of the terms of this Contract, may terminate this Contract. Such termination shall not be effective if that substantial failure has been remedied before expiration of the fifteen (15) day period specified in the written notice. In the event of such termination or in the event of a suspension for more than three months of the performances of GME's services hereunder prior to the completion of all reports contemplated by this Contract, GME may complete such analyses and records as are necessary to complete its files, and may also complete a report on the services performed up to including the receipt by GME of the notice of termination or suspension. The expenses of termination or suspension shall include all direct costs of GME in completing such analyses, records and reports. 11. ASSIGNS. Neither Client nor GME may delegate, assign, sublet or transfer its duties or interests in this Contract without the prior written consent of the other party. C documents/Forms/General Terms and Conditions 111097 12. CONFLICTS. This Contract contains each and every agreement and understanding between the parties relating to its subject matter. It may not be altered or amended except in writing and signed by both Client and GME. Should any provision of this Contract be deemed in conflict with any aspect of The proposal referenced above or any other document between the parties relating to this Project Site, the language herein shall govern. Any provision of this Contract later held to be invalid shall be deemed void, but all remaining provisions shall continue in force. 13. OWNERSHIP OF DOCUMENTS. Client agrees that all original documents and drawings produced by GME in connection with this Contract, except documents which are required to be filed with public agencies, shall remain the property of GME. All reports, boring logs, field data, field notes, laboratory test data, calculations, estimates and other documents prepared by GME as such instruments of service shall remain the property of GME. Client agrees that all reports and other work furnished to Client or its agents, which are not paid for, will be returned upon demand and will not be used by Client for any purpose whatsoever. GME will retain all pertinent records relating to the service performed for a period of seven years following submission of the report, during which period the records will be made available to Client at all reasonable times. Client further agrees to be liable and responsible for the use by it or its agents of unsigned plans, drawings or other documents not signed by GME and waives liability against GME for their use. Client also agrees to waive any claim against GME and to indemnify, defend and hold harmless GME from any and all claims arising out of any use, not authorized in writing by GME, of these documents by third parties not related to this Contract. 14. FAILURE TO FOLLOW RECOMMENDATIONS. GME will not be held liable for problems that may occur if GME's recommendations are not followed. Accordingly, Client waives any claim against GME and agrees to defend, indemnify and hold GME harmless from any claims or liability for injury or loss that results from failure to implement GME's recommendations or in a manner that is not in strict accordance with them. Client also agrees to compensate GME for any time spent and expenses incurred by GME in defense of any such claim, with such compensation to be based upon GME's prevailing fee schedule and expense reimbursement policy. 15. DISPOSAL OF SAMPLES. Samples of soil, rock, water, waste or other materials contaminated by hazardous substances, including asbestos, obtained from the Project Site are the property and responsibility of Client. GME shall retain such samples for no longer than thirty (30) calendar days after the issuance of any document that includes the data obtained from them, unless other arrangements are mutually agreed upon in writing. It is Client's responsibility to select and arrange for lawful disposal procedures, which encompass removing the contaminated samples from GME's custody and transporting them to a disposal site. Accordingly, unless Client indicates otherwise within the thirty (30) day period referenced above, Client hereby instructs GME to make arrangements as Client's agent for proper transportation and disposal of samples with appropriate licensed parties. Due to the risks to which GME is exposed, Client agrees to waive any claim against GME and to defend, indemnify and hold GME hamuless from any claim or liability for injury or loss arising from GME's service as Client's agent in arranging for proper transportation and disposal of contaminated samples. There are normally no extra costs involved in this disposal arranged by GME unless the contaminated samples constitute a large quantity or the samples are contaminated with highly toxic and/or hazardous substances (i.e., PCBs, Dioxins, Cyanide, pesticides, etc.), in which case Client agrees to pay all transportation and disposal costs or GME will return the samples to the Project Site. 16. LIMITATION OF LIABILITY. GME's total liability to Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to this Contract from any cause or causes, including but not limited to GME's negligence, errors, omissions, strict liability, breach of contract, or breach of warranty shall not exceed the total amount of $25,000. GME shall not be liable to Client for any special, indirect or consequential damages whatsoever, whether caused or alleged to be caused by GME's negligence, errors, omissions, strict liability, breach of contract or warranty, or performance of services under this Contract. 17. KNOWN AND SUSPECTED ENVIRONMENTAL HAZARDS. In consideration of the substantial risks to GME posed by the presence or suspected presence of asbestos or hazardous or toxic materials on or about the Project Site, Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless GME's officers, directors, employees, agents and independent consultants and any of them from all claims and losses, including reasonable attomey's fees and defense costs arising out of or in any way connected with the performance or non - performance of the obligations under this Contract unless and until there has been an adjudication by a court or forum of competent jurisdiction that the claims at issue are a direct result of the sole negligence of GME. 18. DISCOVERY OF UNANTICIPATED HAZARDOUS MATERIALS. GME and Client agree that the discovery of unanticipated hazardous materials constitutes a change in the condition of the jobsite mandating a renegotiation of the scope of work or termination of the project. GME and Client also agree that the discovery of unanticipated hazardous materials will make it necessary for GME to take immediate measures to protect human health and safety. GME agrees to notify Client as soon as practicable if such materials are encountered. Client encourages GME to take any and all measures that in GME's professional opinion are justified to protect GME's personnel and the public. Client agrees to waive any claim against GME and to indemnify, defend and hold harmless GME from any and all claims arising out of GME's encountering hazardous materials or suspected hazardous materials. Client agrees to compensate GME for all costs associated with such an event based upon GME's prevailing fee schedule. 19. SUBSURFACE STRUCTURES AND UTILITIES. In performance of the scope of services indicated hereunder, GME will take reasonable precautions to avoid damaging buried structures and utilities. GME will offer Client the opportunity to approve all sites for subsurface investigation and/or excavation in the field. Client assumes all liability for claims allegedly arising out of damage to buried structures and utilities that were not (a) called to GME's attention, (b) properly located on plans furnished to GME or (c) properly located by locating companies called to the site by or on behalf of Client to identify such structures and utilities. 20. NON - CERTIFICATION. GME performs services to include sampling, analyses and observations of certain aspects of the Client's property or construction work. These services are to permit GME to render its professional opinion regarding the condition of the site or the compliance of the work with the contract documents. Such opinions and observations are in no way intended to certify or warrant the condition of the site or observed work. Such opinions and observations shall not be relied upon by any party as a reason to relieve that party or any other party from their customary and contractual responsibilities. 21. CORPORATE PROTECTION. It is intended by the parties to this Contract that GME's services in connection with the project shall not subject GME's individual employees, officers or directors to any personal legal exposure for the risks associated with this project.. Therefore, and notwithstanding anything to the contrary contained herein, the Client agrees that as the Client's sole and exclusive remedy, any claim, demand or suit shall be directed and/or asserted only against GME, a Texas corporation, and not against any of GME's employees, officers, or directors. C./My documents/Forms/General Terms and Conditions 111097