Sales Tax 10C-CN110303 GME Consultin g Services, Inc.
I : Geotechnical, Materials and Environmental Engineering
2530 Electronic Lane 214.351.5633
Suite 710 FAX 214.351.5680
Dallas, Texas 75220 www.gmeconsult.com
March 3, 2011
City of Coppell
255 E. Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
Attention: Mr. George Marshall, P.E.
Civil Engineer
Subject: Updated Proposal to Provide Geotechnical Engineering Services for the
Belt Line Road Pavement Investigation
From Hackberry Road North to Denton Tap
Coppell, Texas
GME Proposal Number: P11.04.0030
Dear Mr. Marshall:
GME Consulting Services, Inc. (GME) appreciates the opportunity to present this updated
proposal for providing geotechnical engineering consulting services on the above referenced
project. This proposal presents our understanding of the project characteristics, our proposed
scope of services, the project schedule, our fee for these services and the terms and conditions
under which we will perform these services. This proposal was originally submitted on
December 9, 2008 based on a meeting held at the City of Coppell office conference room on
Tuesday, November 25, 2008. You requested that this proposal be updated to reflect the 2 -year
period that has occurred since the original proposal was submitted to the City of Coppell.
PROJECT INFORMATION
We understand that the City of Coppell has experienced problems with pavement sections along
the southern portion of Belt Line Road for the past several years. Beginning at Hackberry Road
and extending north to Denton Tap (a distance of approximately 8,000 feet), there has been some
differential movement of adjacent pavement sections causing widening of pavement joints to
occur which has created a safety hazard. Some pavement sections have been lifted to correct
differential movements by using expanding foam to raise the pavement sections.
GME was requested to submit a proposal to investigate the section of Belt Line Roadway from
Hackberry Road northward to Denton Tap. GME performed multiple visual observations of the
GME Proposal No. P11.04.0030 Page 2
Belt Line Road Pavement Investigation — Coppell, Texas
pavement along this section of roadway and observed that the majority of the pavement
movements with joint displacement were within both inside and outside lanes in both directions
adjacent to where medium to large diameter trees were present. Some additional movement of
the pavement was observed near or over utility lines that traverse beneath the pavement.
PAVEMENT INVESTIGATION AND FIELD EXPLORATION
The field investigative program will be directed toward obtaining sufficient data on the pavement
sections and general subsurface conditions along the road length to generate geotechnical and
possible construction recommendations. This work will include information on pavement thickness
and subsurface conditions including whether lime stabilization was performed along this section of
the road alignment, as well as groundwater conditions and other pertinent items. Our project
geotechnical engineer will visit the project site to layout the test boring and pavement core locations
and document the existing site conditions.
Our scope of work includes coring the pavement, drilling, performing limited laboratory testing and
geotechnical analyses, and preparing a report of our findings. We anticipate the site subsurface
conditions will consist of variable fat clay and lean clays underlain by shale bedrock of the Eagle
Ford Shale Formation. It is possible that terrace deposit soils associated with the nearby North Lake
may also be encountered. Based on the 8,000 feet length of roadway to be investigated, GME
proposes to drill a total of thirty-four (34) test borings along the length of the road alignment.
Twenty -two (22) of the test borings will be drilled at an approximate 750 -foot spacing along the
outside lane of the road alignment in both directions and each boring will be drilled to a depth of 10
feet. Additionally, at six locations, we propose to drill test borings at the inside lane in both
directions (total of twelve borings) to use in providing a moisture profile of the soils across the
entire width of the road. This proposal is based on a total of 340 feet of soil drilling. The test
boring locations will be backfilled with soil cuttings to a level of 5 feet below the pavement and
then grouted to the surface upon completion with a high strength repair material.
At the city's request, none of the test borings or pavement cores will be performed within wheel
path areas of the street. All sampling will be performed within the middle of the pavement lanes.
All work will be between the hours of 9:OOam to 4:00 pm on Monday through Saturday. All
pavement cores and subgrade soil samples will be transported back to the GME laboratory.
Thickness measurements and compressive strength testing will be performed on all concrete
cores obtained at the site. Each of the subgrade soil samples beneath the pavement will be tested
with a phenolphthalein solution to determine the presence and depth of lime treatment in the
subgrade soils.
Due to the location along an active heavily traveled roadway, GME proposes to have a flagmen
available to assist in traffic control as the pavement coring and drilling work is performed.
Traffic barricades and lane closure signs will be used as necessary. If the city has an arrow truck,
it could also be used.
LABORATORY TESTING
Upon completion of the field investigation, laboratory tests including Atterberg limits and moisture
contents will be performed on selected soil samples to establish the significant characteristics and
parameters of the soils. Also, concrete cores obtained from each location will be measured and then
GME Proposal No. P11.04.0030 Page 3
Belt Line Road Pavement Investigation — Coppell, Texas
tested for compressive strength. In addition, each sample will be visually examined and classified
by the geotechnical engineer.
REPORT PREPARATION AND DESIGN CONSULTATION
Upon completion of the field drilling, concrete coring and laboratory testing, our project staff will
prepare a formal report after thorough review of all available data. We will maintain close liaison
with the City of Coppell throughout the course of the work and will keep you apprised of our
progress and findings. Periodic discussions of the findings and their impact on the project will be
provided prior to issuing the final report. The following is an outline of the items that will be
addressed in our report.
1. A determination of the concrete thickness, subsurface soil and groundwater
conditions on the site within the depths explored. The presence and thickness of
lime stabilization will be determined.
2. Determination of the engineering characteristics of the subsurface materials
encountered.
3. The classification, thickness, location, and limits of each stratum, encountered in
each test boring, including blow counts from standard penetration tests on
cohesionless soils, and pocket penetrometer readings on thin - walled tube samples in
cohesive soils. A plan will be provided of the boring and pavement core locations.
A table of concrete core thicknesses and concrete core compressive strengths will be
provided.
4. Discussion regarding the findings based on the results of the field and laboratory
testing will be provided. Recommendations for possible corrective repairs
including recommendations for pavement subgrade preparation will be provided.
5. Relative groundwater depths and its effect upon existing pavement systems.
6. Discussions of other potential design and/or construction problems as indicated by
this investigation.
PROJECT SCHEDULE
GME Consulting Services, Inc. is prepared to initiate our services within four working days of
receiving a signed proposal acceptance agreement, which is our contract authorization to
proceed. GME will mark the borings and will contact the utility locator service (Dig -Tess) to
mark locations of underground utilities beneath the roadway. Once utilities are marked by the
City and Dig -Tess, the drilling work is anticipated to take up to three days to complete. We will
issue the final geotechnical report within twenty working days after the completion of the drilling
activities. This schedule is dependent upon obtaining timely access to all areas of the site.
COMPENSATION
GME will perform the above outlined services for a not to exceed total budget of $21,470.00 for
Tasks 1 through 3. Neither our fee nor our scope of work will be exceeded without your prior
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Belt Line Road Pavement Investigation — Coppell, Texas
additional approval. If any changes in the program are indicated by the initial borings or site
conditions, we will consult with you and, with your approval, make such changes as are considered
necessary.
Delays caused by the client or property owner and creating additional costs to GME or any
services requested by the client which are a change to this scope will be invoiced on a time and
materials basis in accordance with our standard schedule of fees. It is assumed that information
regarding underground utilities will be made available by the client and that the appropriate
City staff will observe and approve all test boring and core locations prior to drilling.
Our fee covers the work required to present our findings and recommendations in report form.
Subsequent work, such as review of foundation drawings, preparation of construction
specifications, special conferences or other work requested after report submittal will be performed
at our standard unit rates shown on the attached fee schedule.
Subsurface Structures and Utilities
In performance of the scope of services indicated within this proposal, GME will take reasonable
precautions to avoid damaging buried structures and utilities. GME will offer Client the
opportunity to approve all boring locations for subsurface investigation and /or excavation in the
field. Client assumes all liability for claims allegedly arising out of damage to buried structures
and utilities that were not (a) called to GME's attention, (b) properly located on plans furnished
to GME or (c) properly located by locating companies called to the site by or on behalf of Client
to identify such structures and utilities.
CLOSURE
GME appreciates the opportunity to submit this proposal to the City of Coppell We look forward
to demonstrate our commitment to satisfying the objectives of the project scope with high quality
services delivered in a highly responsive manner. At GME, "The Client comes first ".
We look forward to your acceptance of our proposal and an opportunity to serve you on this
proj ect.
Sincerely,
GME Consulting Services, Inc.
Douglas P. Ziolkowski, P.E. Mark W. Kawalek, P.E.
Senior Vice President President
DPZ /dpz
Attachments: Summary Fee Schedule for Geotechnical Services
Proposal Acceptance Sheet
General terms and Conditions
Proposal \04 \City of Coppell\Belt Line Road Pavement Investigation\P11.04.0030 Proposal.doc
SUMMARY FEE SCHEDULE FOR GEOTECHNICAL SERVICES
PROJECT: Pavement Investigation, Belt Line Road from Hackberry Road to Denton Tap, Coppell, Texas
GME Proposal No.: P11.04.0030, dated March 3, 2011
Geotechnical Study with 34 test borings
TASK 1: REPORT ANALYSIS AND PREPARATION
UNIT TASK
SERVICES UNIT PRICE QTY SUBTOTAL
Senior Engineer hr $160.00 8 $1,280.00
Project Engineer hr $100.00 20 $2,000.00
CAD Draftsman hr $50.00 12 $600.00
SUBTOTAL FOR ENGINEERING SERVICES $3 ,880.00
TASK 2: FIELD DRILLING AND SAMPLING
UNIT TASK
SERVICES UNIT PRICE QTY SUBTOTAL
Mobilization and Demobilization is $500.00 1 $500.00
Geo Soil Drilling ft $12.00 340 $4,080.00
Field Geologist hr $75.00 20 $1,500.00
_ Field Engineer- Layout and Utility hr $100.00 8 $800.00
Field Crew- Traffic Control hr $120.00 18 $2,160.00
Site Restoration- Grout Holes ft $12.00 170 $2,040.00
Concrete Coring ea $60.00 34 $2,040.00
SUBTOTAL FOR FIELD DRILLING $13,120.00
TASK 3 LABORATORY TESTING
UNIT TASK
SERVICES UNIT PRICE QTY SUBTOTAL
Moisture Contents (D2216) ea $5.00 170 $850.00
Atterberg Limits (D4318) ea $35.00 84 $2,940.00
Concrete Core Strength ea $20.00 34 $680.00
SUBTOTAL FOR LABORATORY SERVICES $4,470.00
TOTAL ESTIMATED BUDGET $21,470.00
GME CONSULTING SERVICES, INC.
PROJECT INFORMATION AND PROPOSAL ACCEPTANCE AGREEMENT
GME PROPOSAL/PROJECT NUMBER P11.04.0030
Project Description Proposal to Perform Geotechnical Consulting Services
Project Name Belt Line Road Pavement Investigation
Project Address Hackberry Road to Denton Tap
City Coppell State Texas Zip
PROPERTY OWNER IDENTIFICATION
Name 8.649e. rV I
Address 1 PAM/A-0 aAl
City (k ,1,1 State IX Zip 7) OI c i
Phone � ib4 � Fax 6 11 2 ' 3bLe • 1 I
CONTRACT APPROVAL AND PAYMENT OF CHARGES
Firm C 41j of- C ot p-JI
Attention Pi,' () AIL! -1r4 1Art 1 I
Address 256" P (ttA) R i v1.
City Cap . 1 State Zip 75b1
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PROPOSAL ACCEPTED BY (Contracting Authority)
Signature /l
Print Name ‘ 7? ' / 4,
Title / k/ e
Date �i
GME Consulting Services, Inc. (GME) reserves the right to withhold all reports and work product until such time a5ME receives a completed,
signed Proposal Acceptance Agreement. If another form of written authorization is agreed to between GME and the Client, then this alternate
form of agreement must reference this Agreement in its entirety. This Agreement together with GME's General Terms and Conditions constitute
the entire agreement between the Client and GME.
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GME CONSULTING SERVICES, INC.
GENERAL TERMS AND CONDITIONS
1. SCOPE OF WORK. GME shall perform the services set forth in our Proposal and defined in this Contract and shall invoice Client at those rates
shown on the unit fee schedule attached hereto or to the Proposal. Any estimate of cost to Client as stated in the Proposal shall be only an estimate (unless
otherwise specifically stated therein or in this Contract). GME will provide additional services pursuant to this Contract as requested by Client in writing and
invoice Client for those additional services at the standard rates. The prices shown will be valid for ninety (90) days unless otherwise stated in the Proposal.
2. RIGHT OF ENTRY. Client agrees to provide for GME's right to enter the Project Site from time to time as necessary in order for GME to fulfill the
scope of services indicated hereunder. Client agrees that any part or parcel of the Project Site to which GME is not provided access will not be subject to any
type of claim by Client against GIvIE under this Contract. Client further understands and agrees that GME shall not be responsible for any damages incurred by
Client to the surface of Client's property caused by GME's equipment.
3. PAYMENT. GME will submit invoices to Client monthly and a final bill upon completion of services. Invoices will show charges for personnel,
equipment and expense classifications. A detailed report of charges and back -up data will be provided at Client's request. There shall be no retainage or right of
offset by Client unless otherwise agreed herein. GME shall furnish insurance certificates, lien waivers, affidavits or other available documents as and when
requested by Client provided all amounts due to GME have been paid. Payment is due within fifteen (15) days after the receipt of invoice and interest will be
payable on balances past due more than forty-five (45) days from invoice date. Interest will accrue from the invoice date at the rate of one and one -half percent
(1 -1/2 %) per month, or the maximum rate allowed by law, on past due accounts. Client shall pay any attomey's fees, collection fees or other costs incurred in
collecting any delinquent amount.
4. SAFETY. GME is responsible solely for its own and its employees and subcontractors activities on the jobsite, but shall not be construed to relieve
Client, Owner or any other contractors or subcontractors from their responsibilities for maintaining a safe jobsite. Neither the professional activities of GME, nor
the presence of GME, its employees or its subcontractors shall be construed to imply that GME has any responsibility for others with respect to work
performance, supervision, sequencing of construction, or safety in, on or about the jobsite.
5. DISPUTES. If any controversy or claim arises out of or relates to this Contract, or breach thereof, and if said dispute cannot be settled through
negotiation or mediation, the parties hereby agree to submit to arbitration in accordance with the Construction Industry Arbitration Rules of the American
Arbitration Association (AAA), and judgment upon the award rendered by the arbitrator(s) shall be final and binding upon the parties hereto and may be entered
in any court having jurisdiction thereof.
6. STANDARD OF CARE. Services performed by GME under this Contract will be conducted in a manner consistent with that level of care and skill
ordinarily exercised by members of the same profession in the same locale under similar circumstances and conditions. No other representation, warranty or
guarantee, express or implied, is included or intended in this Contract, or in any report, opinion, document or otherwise. GME is not responsible for the
conclusions, opinions or recommendations made by others based on reports prepared and submitted by GME.
7. INSURANCE AND GENERAL LIABILITY. GME represents and warrants that it and its agents, staff and consultants employed by it are protected
by worker's compensation insurance and that GME has such coverage under public liability and property damage insurance policies which GME deems to be
adequate. Certificates for all such policies of insurance shall be provided to Client upon written request. GME agrees to indemnify and save Client harmless
from and against loss, damage, injury or liability arising from any negligent acts by GME, its agents, staff and consultants employed by it, but only to the extent of
the limits and conditions of its liability insurance. Additional insurance, if requested by Client, will be obtained by GME (if procurable) and charged to Client at
cost plus ten percent (10 %). GME shall not be responsible for any loss, damage or liability arising from acts or omissions by Client, its agents, staff and other
consultants employed by it. Should Client make a claim against GME for alleged negligence, but fails to prove such claim, Client shall pay all GME's defense
costs.
8. INDEMNIFICATION. GME agrees to defend, indemnify and hold harmless Client from all claims and reasonable expenses resulting therefrom,
including court costs and reasonable attorney's fees arising solely from services performed by GME but only to the extent of the limits and conditions of GME's
applicable insurance coverage. If and to the extent that a subcontractor or other entity defends and/or indemnifies Client, GME shall have no such obligation to
defend or provide such indemnification. Client agrees to give GME prompt notice of any claim or action and shall cooperate with GME or its subcontractor, in
the defense of such claim. Client agrees to defend, indemnify and hold harmless GME and its subcontractors from all claims and reasonable expenses resulting
there from, including court costs and reasonable attorney's fees, arising from: (1) environmental conditions the existence or source of which were not previously
disclosed by Client; (2) the condition of the Client's property; (3) execution of hazardous waste manifests as agents on behalf of the Client; or (4) otherwise
arising out of the Client's acts, omissions or breach of warranty or representation hereunder. GME agrees to give Client prompt notice of any claim or action and
shall cooperate with Client in the defense of such claim.
9. DELAYS IN WORK. GME will perform its services in an efficient and expeditious manner consistent with good quality practices under the
circumstances and conditions presented to it. GME will not be responsible for delays in, and/or suspensions of, the work caused by events or circumstances
beyond its control, including but not limited to, Acts of God and natural disasters, or by Client, its agents, consultants, contractors or subcontractors. Stand -by or
non - productive time for delays in our work caused by Client, its agents, consultants, contractors or subcontractors will be charged to Client unless otherwise
provided for herein.
10. TERMINATION OR SUSPENSION. Either party, upon fifteen (15) days written notice providing sufficient detail of the substantial failure by the
other party of an alleged breach of the terms of this Contract, may terminate this Contract. Such termination shall not be effective if that substantial failure has
been remedied before expiration of the fifteen (15) day period specified in the written notice. In the event of such termination or in the event of a suspension for
more than three months of the performances of GME's services hereunder prior to the completion of all reports contemplated by this Contract, GME may
complete such analyses and records as are necessary to complete its files, and may also complete a report on the services performed up to including the receipt by
GME of the notice of termination or suspension. The expenses of termination or suspension shall include all direct costs of GME in completing such analyses,
records and reports.
11. ASSIGNS. Neither Client nor GME may delegate, assign, sublet or transfer its duties or interests in this Contract without the prior written consent
of the other party.
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12. CONFLICTS. This Contract contains each and every agreement and understanding between the parties relating to its subject matter. It may not be
altered or amended except in writing and signed by both Client and GME. Should any provision of this Contract be deemed in conflict with any aspect of
The proposal referenced above or any other document between the parties relating to this Project Site, the language herein shall govern. Any provision of this
Contract later held to be invalid shall be deemed void, but all remaining provisions shall continue in force.
13. OWNERSHIP OF DOCUMENTS. Client agrees that all original documents and drawings produced by GME in connection with this Contract,
except documents which are required to be filed with public agencies, shall remain the property of GME. All reports, boring logs, field data, field notes,
laboratory test data, calculations, estimates and other documents prepared by GME as such instruments of service shall remain the property of GME. Client
agrees that all reports and other work furnished to Client or its agents, which are not paid for, will be returned upon demand and will not be used by Client for any
purpose whatsoever. GME will retain all pertinent records relating to the service performed for a period of seven years following submission of the report, during
which period the records will be made available to Client at all reasonable times. Client further agrees to be liable and responsible for the use by it or its agents of
unsigned plans, drawings or other documents not signed by GME and waives liability against GME for their use. Client also agrees to waive any claim against
GME and to indemnify, defend and hold harmless GME from any and all claims arising out of any use, not authorized in writing by GME, of these documents by
third parties not related to this Contract.
14. FAILURE TO FOLLOW RECOMMENDATIONS. GME will not be held liable for problems that may occur if GME's recommendations are not
followed. Accordingly, Client waives any claim against GME and agrees to defend, indemnify and hold GME harmless from any claims or liability for injury or
loss that results from failure to implement GME's recommendations or in a manner that is not in strict accordance with them. Client also agrees to compensate
GME for any time spent and expenses incurred by GME in defense of any such claim, with such compensation to be based upon GME's prevailing fee schedule
and expense reimbursement policy.
15. DISPOSAL OF SAMPLES. Samples of soil, rock, water, waste or other materials contaminated by hazardous substances, including asbestos,
obtained from the Project Site are the property and responsibility of Client. GME shall retain such samples for no longer than thirty (30) calendar days after the
issuance of any document that includes the data obtained from them, unless other arrangements are mutually agreed upon in writing. It is Client's responsibility to
select and arrange for lawful disposal procedures, which encompass removing the contaminated samples from GME's custody and transporting them to a disposal
site. Accordingly, unless Client indicates otherwise within the thirty (30) day period referenced above, Client hereby instructs GME to make arrangements as
Client's agent for proper transportation and disposal of samples with appropriate licensed parties. Due to the risks to which GME is exposed, Client agrees to
waive any claim against GME and to defend, indemnify and hold GME hamuless from any claim or liability for injury or loss arising from GME's service as
Client's agent in arranging for proper transportation and disposal of contaminated samples. There are normally no extra costs involved in this disposal arranged
by GME unless the contaminated samples constitute a large quantity or the samples are contaminated with highly toxic and/or hazardous substances (i.e., PCBs,
Dioxins, Cyanide, pesticides, etc.), in which case Client agrees to pay all transportation and disposal costs or GME will return the samples to the Project Site.
16. LIMITATION OF LIABILITY. GME's total liability to Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out
of or in any way related to this Contract from any cause or causes, including but not limited to GME's negligence, errors, omissions, strict liability, breach of
contract, or breach of warranty shall not exceed the total amount of $25,000. GME shall not be liable to Client for any special, indirect or consequential damages
whatsoever, whether caused or alleged to be caused by GME's negligence, errors, omissions, strict liability, breach of contract or warranty, or performance of
services under this Contract.
17. KNOWN AND SUSPECTED ENVIRONMENTAL HAZARDS. In consideration of the substantial risks to GME posed by the presence or
suspected presence of asbestos or hazardous or toxic materials on or about the Project Site, Client agrees, to the fullest extent permitted by law, to indemnify and
hold harmless GME's officers, directors, employees, agents and independent consultants and any of them from all claims and losses, including reasonable
attomey's fees and defense costs arising out of or in any way connected with the performance or non - performance of the obligations under this Contract unless
and until there has been an adjudication by a court or forum of competent jurisdiction that the claims at issue are a direct result of the sole negligence of GME.
18. DISCOVERY OF UNANTICIPATED HAZARDOUS MATERIALS. GME and Client agree that the discovery of unanticipated hazardous
materials constitutes a change in the condition of the jobsite mandating a renegotiation of the scope of work or termination of the project. GME and Client also
agree that the discovery of unanticipated hazardous materials will make it necessary for GME to take immediate measures to protect human health and safety.
GME agrees to notify Client as soon as practicable if such materials are encountered. Client encourages GME to take any and all measures that in GME's
professional opinion are justified to protect GME's personnel and the public. Client agrees to waive any claim against GME and to indemnify, defend and hold
harmless GME from any and all claims arising out of GME's encountering hazardous materials or suspected hazardous materials. Client agrees to compensate
GME for all costs associated with such an event based upon GME's prevailing fee schedule.
19. SUBSURFACE STRUCTURES AND UTILITIES. In performance of the scope of services indicated hereunder, GME will take reasonable
precautions to avoid damaging buried structures and utilities. GME will offer Client the opportunity to approve all sites for subsurface investigation and/or
excavation in the field. Client assumes all liability for claims allegedly arising out of damage to buried structures and utilities that were not (a) called to GME's
attention, (b) properly located on plans furnished to GME or (c) properly located by locating companies called to the site by or on behalf of Client to identify such
structures and utilities.
20. NON - CERTIFICATION. GME performs services to include sampling, analyses and observations of certain aspects of the Client's property or
construction work. These services are to permit GME to render its professional opinion regarding the condition of the site or the compliance of the work with the
contract documents. Such opinions and observations are in no way intended to certify or warrant the condition of the site or observed work. Such opinions and
observations shall not be relied upon by any party as a reason to relieve that party or any other party from their customary and contractual responsibilities.
21. CORPORATE PROTECTION. It is intended by the parties to this Contract that GME's services in connection with the project shall not subject
GME's individual employees, officers or directors to any personal legal exposure for the risks associated with this project.. Therefore, and notwithstanding
anything to the contrary contained herein, the Client agrees that as the Client's sole and exclusive remedy, any claim, demand or suit shall be directed and/or
asserted only against GME, a Texas corporation, and not against any of GME's employees, officers, or directors.
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