ST1002-AG110412AGENDA REQUEST FORM T H E . ` ' T Y . a F DEPT: Engineering
COPPELL
DATE: April 12, 2011
k s ITEM #: 16
WORK SESSION CONSENT IZI REGULAR
ITEM TYPE CONTRACT /BID or PROPOSAL
ITEM CAPTION:
Consider approval of Contract Amendment Number 2 in the amount of $73,200.00 to the Freese and Nichols, Inc.
design contract for improvements in the Old Town Coppell area; and authorizing the City Manager to sign any
necessary documents.
GOAL(S):
o v - � '
EXECUTIVE SUMMARY:
Approval will allow the consultant to merge the section of Bethel Road from Freeport Parkway to Michell Road into
the Old Town Coppell construction plans. This will allow the construction of Bethel Road through the Old Town with
the construction of the Old Town Improvement project.
FINANCIAL COMMENTS:
Funds for this contract amendment will need to be provided by General Fund Undesignated Fund Balance.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval of the contract amendment #2.
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M - Tunnell
S - Hunt ��
Vote - 7 -0 e2 4
#Amendment #2 Old Town
MEMORANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director of Engineering /Public Works
DATE: April 12, 2011
REF: Consider approval of Contract Amendment Number 2 in the amount of
$73,200.00 to the Freese and Nichols, Inc. design contract for improvements
in the Old Town Coppell area; and authorizing the City Manager to sign any
necessary documents.
At the February 9, 2010 Council meeting, Council awarded a design contract to Freese &
Nichols, Inc. for the design of improvements in Old Town Coppell. The original design contract
included the design of the main road heading south from Bethel Road, the intersection of Bethel
and Coppell Road, the ring road around the future site of the Farmer's Market, and one
connection to South Coppell Road. It also included the design of all water, sewer, and drainage
improvements necessary for the development of the property. The original contract was in the
amount of $207,100.00.
At the May 11, 2010 City Council meeting, Council approved amendment number one in the
amount of $31,500. This amendment expanded the scope of the project to include the design of
all public roadways within the Old Town Coppell Area.
This proposed amendment accomplishes three things. First, this amendment brings a portion of
Bethel Road from its intersection with Mitchell Road /South Coppell Road west through the Old
Town area to Freeport Parkway into the Old Town Coppell construction plans. Second, this
amendment includes funds necessary for the design engineer to include a detailed design of the
necessary franchise utility infrastructure. This is necessary to ensure the utilities are located
within the public right of way under the concrete sidewalk that will be built with this project.
Third, this amendment will provide for the design of water and sewer service to each proposed
building lot in the Old Town Coppell area. The city agreed to provide this when we executed the
agreement with the developer last November.
Approval of this contract amendment in the amount of $73,200.00 will allow us to move forward
with finalizing the plans for the Old Town Coppell area and a portion of Bethel Road. Staff
recommends approval of this amendment, and will be available to answer any questions at the
Council meeting.
1
Attachment SC
SCOPE OF SERVICES
Utility Coordination
a. Coordinate with franchise utility companies to arrange meetings at the City to review
the project and discuss their designs to serve the new development.
b. Based on the franchise utility companies' design plans, prepare a conduit plan for the
installation of conduit in areas where paving improvements are planned.
c. Develop co- location trench details incorporating input from the franchise utility
companies and coordinating with city utilities for the various street sections and
crossings.
2. Additional Infrastructure Design
a. Prepare construction plans for the installation of water and sanitary sewer lines in the
alley between the townhomes along S. Coppell and East Main. Plans to include SS
services and water meters per the townhome layout provided by the developer 3 -2011.
b. Prepare paving and drainage construction plans for the alley between S. Coppell and
East Main.
c. Prepare construction plans for the installation of water and sanitary sewer lines in the
alley behind the townhomes along Travis. Plans to include SS services and water meters
per the townhome layout provided by the developer 3 -2011.
d. Prepare paving and drainage construction plans for the alley behind the townhomes
along Travis.
e. Update the drainage area map and calculations, mass grading plan and other sheets as
necessary to include the new infrastructure components.
Second Landscape Phase
a. Separate the Landscape plans into two separate phases. Phase one will include the
Main Street entry area and Phase two will include the landscaping around the inside of
the square. These two sets will be prepared concurrently with the Old Town
Infrastructure Improvement project. If revisions are needed after the completion of
100% plans on the Old Town project, additional services will be necessary.
b. If additional phasing is required, additional services may be necessary to produce the
additional documents.
c. The phase 2 landscape construction will be completed in conjunction with the pavilion
project so additional bid phase and construction administration will not be required.
d. This scope and fee is based on the assumption that lighting and irrigation for the second
phase landscape area (inside the square) will be installed as originally planned with the
primary project. If it is determined that phasing is necessary, additional services will be
required to include those elements in this second bid set.
4. Additional Survey Related to Bethel Road
a. FNI is updating the Old Town Infrastructure Improvements project to include the
portion of the Bethel Road Improvements running from the western end (near the Hard
Eight BBQ) to Mitchell Street. In association with this plan update, FNI will perform
additional field survey work to confirm existing conditions. This survey is necessary as
field conditions have changed since the original survey on Bethel Road was completed in
2007.
Rev. 06/10
r r FREE SE
111
CONTRACT CHANGE AUTHORIZATION FORM
Amend #02
Client: City of Coppell, Texas
255 Parkway Blvd.
Coppell, TX 75019
Attn: Mr. Ken Griffin, P.E.
Project Description: Old Town Coppell
Description of Services Added /Deleted:
As detailed in the attached Scope of Services.
Deliverables:
As detailed in the attached Scope of Services.
FNI Project No.: CPLO9446
Client Contract Ref.:
Date: April 1, 2011
Compensation shall be adjusted as follows:
A lump sum fee of $62,375:
1. Utility Coordination - $17,550
2. Additional Infrastructure Design - $36,200
3. Second Landscape Phase - $2,300
4. Additional Field Survey - $6,325
Alternate to add Water and SS Design for Retail Bldg Area — If the City elects to include this additional
design work, FNI's additional fee will be a lump sum of $10,825.
Original Contract $207,100
Amendment #01 $ 31,500
Amendment This Authorization $73,200
Revised Tota Contract $311,800
Schedule shall be adjusted as follows:
90% plans to be submitted on April 19" (previously set for April 12 No impacts to remainder of project
schedule.
The above described services shall proceed upon return of this Contract Change Authorization. Services
will be billed as they are done. All other provisions, terms, and conditions of the agreement for services
which are not expressly amended shall remain in full force and effect.
❑ A contract modification will be submitted.
® This Contract Change Authorization will serve as contract modification.
FREESE AND NICHOLS, INC.: CITY OF COPPELL, TEXAS:
BY: t BY:
Print or 1 Type Name Print or Type Name
TITLE: If� //y /PAL TITLE: ti 0.N Aer
DATE: �— I —� ( DATE:
1701 N MARKET STREET, SUITE 500, LB 51 1 DALLAS, TEXAS 75202 -2001 1 TELEPHONE: 214 - 217 -2200 FAX: 214- 217 -2201
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