ST1001-110517/�!1 �1►`117I "[11"
T H E C t T Y O F
COPPELL
DEPT: Engineering
DATE: May 10, 2011
ITEM #: 1 /F
E] WORK SESSION M CONSENT 1:1 REGULAR
ITEM TYPE CONTRACT /BID or PROPOSAL
ITEM CAPTION:
Consider approval of a resolution authorizing the City of Coppell to enter into Amendment #2 to an Interlocal
Cooperation Agreement for Operation and Maintenance of Traffic Signals between the Texas Department of
Transportation, the City of Irving and the City of Coppell as approved by City Council on June 26, 2001 to include
maintenance of the proposed traffic signal at Royal Lane and IH 635; and authorizing the Mayor to sign and execute
all necessary documents.
GOAL(S):
EXECUTIVE SUMMARY:
Amendment #2 to the 2001 agreement will allow the City of Irving to maintain a newly installed traffic signal at the
intersection of IH 635 and Royal Lane.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval of this Amendment #2 with TXDOT
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
Res. No. 2011 - 0510.4
M - Tunnell
S - Hunt
Vote - 7 -0 65d
#Amend 2 TXDOT MO agreement
MEMORANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director of Engineering /Public Works
DATE: May 10, 2011
REF: Consider approval of a resolution authorizing the City of Coppell to enter
into Amendment #2 to an Interlocal Cooperation Agreement for Operation
and Maintenance of Traffic Signals between the Texas Department of
Transportation, the City of Irving and the City of Coppell as approved by
City Council on June 26, 2001 to include maintenance of the proposed traffic
signal at Royal Lane and IH 635; and authorizing the Mayor to sign and
execute all necessary documents.
For some time now, the City of Coppell and the City of Irving have been in conversations with
DFW Airport and Texas Department of Transportation (TxDOT) regarding the installation of a
traffic light at the intersection of Royal Lane and I1 The intersection is in the City of
Coppell in TxDOT right of way and on land that is contained within DFW Airport property. The
purpose of the traffic signal is two fold: 1) to facilitate traffic movement from development
south of IH635 and 2) to create a safer intersection where Gateway Blvd intersects with Royal
Lane. The actual construction of the traffic signal will include the closing of the median at Royal
Lane and Gateway Blvd., and the addition of a left turn lane at the driveway of Park `n' Fly and
Royal Lane. This will allow vehicles leaving Gateway Blvd. to proceed north for a very short
distance and then facilitate a u -turn to go back south to IH635.
If a city has a population of fewer than 50,000, then TxDOT maintains the traffic signals along
its right of ways within that city. However, when TxDOT maintains the traffic signals within the
city with a population of less than 50,000, they generally look to other cities in the area to enter
into an agreement with them to maintain the traffic signals. At one time, the City of Coppell
maintained the traffic signal at IH635 and South Belt Line Road; however, in 2001 City Council
approved an interlocal agreement for the City of Irving to maintain that traffic signal. That
agreement was amended in August 2005 by City Council to include the new traffic signal at the
intersection of Freeport Pkwy and IH 635. The City also has agreements with Lewisville to
maintain the traffic signal at State Highway 121 and Denton Tap Road and with Grapevine to
maintain the traffic signals along SH121 and Sandy Lake Road and the future Freeport Pkwy
extension.
The item this evening is amendment #2 to include the new traffic signal at Royal Lane and
IH635 to the original 2001 Irving agreement and amendment #1. The traffic signal is currently
1
under construction, so this agreement needs to be in place prior to the operation of the traffic
light.
Staff recommends approval of amendment #2 to the original Interlocal Cooperation Agreement
Operation and Maintenance of Traffic Signals originally approved in June 2001 and will be
available to answer any questions at the Council meeting.
Y H E Y o F AGENDA REQUFST FORM
COfTELL
T ,. p
N CITY COUNCIL MEETING: June 26, 2001 IT #
ITEM CAPTION:
Consider approval of a Resolution authorizing the City of Coppell to enter into an Interlocal Cooperation
Agreement for operation and maintenance of a traffic signal at 1.H. 635 and Belt Line Road and approval of
the Interlocal Cooperation Agreement; and authorizing the Mayor to sign.
1
t �+
SUBMITTE 1Y: Kenneth M. Griffin, P.E.
TITLk. Director of Engineering/ Public orks 2 �oZfO
STAFF COMNfSlNTS:
In 1994 the City of Coppell entered 'into an agreement with the Texas Department of Transportation
(TxDOT) for the City to maintain the traffic signal at I.H. 635 and Belt Line Road. At the May 22, 2001 City
Council meeting, Council approved the termination of that contract and to allow the City of Irving to take
over the maintenance and operation of the aforementioned traffic light. Because the traffic Iight is within the
City of Coppell, the cities of Coppell, Irving and TxDOT must enter into an Interlocal Cooperation
Agreement for operation and maintenance of the traffic signal. Exhibit 1 of the Interlocal Cooperation
- cement is a Resolution from the City of Coppell. The resolution authorizes the Mayor to enter into the
i,,cerlocal Cooperation Agreement with the City of Irving and TxDOT.
Staff recommends approval of the resolution authorizing the Mayor to sign the Interlocal Cooperation
Agreement and the approval of the Interlocal Cooperation Agreement. Stag will be available to answer any
questions at the Council meeting.
BUDGET AMT. $ AMT. EST. $
FINANCIAL COMMENTS: 0
DIR. INITIALS: V FIN. REVIEW
A i- Rf'!'SIIVCt P . S /w
+\ -BID $
:
4�
CITY MANAGER REVIEW:
Document Name: #enQ2 1, .t
T H E. C I T Y - O F DEPT: Engineering
AGENDA REQUEST FORM COPPELL
DATE: August 23, 2005
ITEM #: 8/11
F A 8 q
ITEM CAPTION:
Consider approval of resolution authorizing the City of Coppell to enter into Amendment 01 to an Interlocal
Cooperation Agreement for Operation and Maintenance of Traffic Signals between Texas Department of
Transportation, the City of Irving and the City of Coppell as approved by City Council on June 26, 2001 to include
maintenance of the proposed traffic signal at Freeport Parkway and IH 635; and authorizing the City Manager to
execute all necessary documents associated with the amendment; and authorizing the Mayor to sign.
APPROVED BY
CITY COUNCIL
1111
GOAL(S): ON ABOVE DATE
EXECUTIVE SUMMARY:
Motion to Approve
Res. # 2005 - 0823.1
M - Tunnell
S - Hinojosa- Flores
Vote - 7 -0
Amendment 01 to the 2001 agreement will add the maintenance responsibilities for a newly installed traffic signal
at the intersection of IH 635 and Freeport Parkway to the original agreement.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name:# TxDot Agmt
,Texas Department of Transportation
P.O. BOX 133067 • DALLAS, TEXAS 75313 -3067 • (214) 320 -6100
March 21, 2011
Interlocal Cooperation Agreement For
Operation and Maintenance of Traffic Signals
Amendment #2
Mr. Kenneth M. Griffin, P.E.
Director of Engineering /Public Works
City of Coppell
P.O. Box 9478
Coppell, TX 75019
Dear Mr. Griffin:
Please find attached, three (3) Amendments #2 to the Interlocal Cooperation Agreement
For Operation and Maintenance of Traffic Signals for your review and approval. This
amendment adds IH 635 at Royal Lane to the Administrator's (City of Irving)
responsibilities.
If all is satisfactory, please obtain authorized signatures on all three originals and return
to me for further processing. An original counterpart will be returned to you.
If you have any questions, please contact Angela Green at 214 - 320 -4432 or me at 214-
320 -6229, if needed.
Sincerely,
a
Melanie B
District Tr
Attachment
t C, E
on Operations Engineer
THE TEXAS PLAN
REDUCE CONGESTION • ENHANCE SAFETY • EXPAND ECONOMIC OPPORTUNITY • IMPROVE AIR QUALITY
INCREASE THE VALUE OF OUR TRANSPORTATION ASSETS
unity Employer
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Contract # 18- 2XXM5009
STATE OF TEXAS
COUNTY OF TRAVIS §
AMENDMENT #2
TO INTERLOCAL COOPERATION AGREEMENT FOR OPERATION
AND MAINTENANCE OF TRAFFIC SIGNALS
THIS AMENDMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas Department of
Transportation, hereinafter called the State, and the City of Coppell, a municipal corporation, hereinafter called "City' and
the City of Irving, a municipal corporation, hereinafter called the "Administrator ".
WITNESSETH
WHEREAS, the State, Administrator and the City executed a contract on July 30 of 2001 to effectuate their agreement to
operate and maintain traffic signal located at IH 635 and Beltline Road within the City; and,
WHEREAS, the State, Administrator and the City executed Amendment #1 on November 9 of 2005 to add the intersection
of IH 635 and Freeport Parkway from the performance, administration and maintenance of traffic signals and; and,
WHEREAS, it has become necessary to amend that contract;
NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto,
the State, Administrator, and the City do agree as follows:
AGREEMENT
Article I. Description of Amended Items
WITNESSETH
Third Whereas paragraph under Witnesseth is voided in its entirety and replaced with the following:
WHEREAS, the State, by and through this Agreement and City are authorizing Administrator to supervise and be
responsible for the performance, administration and maintenance of the traffic signals located at IH 635 Frontage Roads
with Beltline Road, IH 635 and Freeport Parkway and IH 635 at Royal Lane on the State Highway System that lie within the
City in order to repair malfunctioning traffic signals and to improve traffic signal progression within the City; and
EXHIBIT 1
A new revised City Resolution is attached hereto and made a part of the agreement.
Article II. Administrator's Responsibilities Section (a) shall be voided in its entirety and replaced with the following:
(a) Administrator shall provide a trained staff to maintain and operate the traffic signals at the intersections of IH
635 Frontage Roads at Belt Line Road, IH 635 at Freeport Parkway and IH 635 at Royal Lane on the state
highway system with the jurisdictional limits of the City.
Article IV. Compensation (a) shall be voided in its entirety and replaced with the following:
(a) The maximum amount payable to the Administrator by State is $3,379.95 per year. Such amount paid to
Administrator will fairly compensate Administrator.
All other provisions of the original contract are unchanged and remain in full force and effect.
Article 2. Signatory Warranty
The signatories to this amendment warrant that each has the authority to enter into this agreement on behalf of the
organization represented.
Page 1 of 2 Revised 10 -11 -10
W
IN WITNt -SS WHEREOF, THE STATE, ADMINSTRATOR AND CITY have executed triplicate counterparts to effectuate
this aoh eememt.
ADMINISTRATOR — CITY OF IRVING
By V G^ Date ll _ ' (�
ORIZED SIGNATURE
A'(2 -1 CV5
TY ED OR PRINTED NAME AND TITLE
Title X I VAVI. 0.
CITY — TY F PP
By Date
AUTH IZED SIGNATURE
,bQar.LAS A/ S7
TYPED OR PRINTED NAME AND TITLE
Title ILIA�/oR.�
FOR THE STATE OF TEXAS
Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose
and effect of activating and /or carrying out the orders, established policies or work programs heretofore
approved and authorized by/th2 Texas Transportation Commission.
M
Date J," ?_ /, 06 � 4
illiam L. Hale, P.E.
Dallas District Engineer
Page 2 of 2 Revised 10 -11 -10
RESOLUTION OF THE CITY OF COPPELL
RESOLUTION NO. D
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS,
APPROVING AN AMENDMENT TO THE INTERLOCAL AGREEMENT WITH TXDOT,
KNOWN AS THE 'STATE' AND THEIR ADMINISTRATOR, KNOWN AS THE CITY OF
IRVING, FOR THE OPERATION, ADMINISTRATION AND MAINTENANCE OF
TRAFFIC SIGNALS TO INCLUDE THE TRAFFIC SIGNAL AT INTERSTATE HIGHWAY
635 AND ROYAL LANE WITHIN THE CITY OF COPPELL; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, it has become necessary to amend the Interlocal Agreement for the operation,
administration and maintenance of traffic signals; and
WHEREAS, it is amended to add the intersection of IH 635 and Royal Lane for the operation,
administration and maintenance of the traffic signals.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
SECTION 1. That the City Council approves the amendment to the Interlocal Agreement
between TxDOT (Texas Department of Transportation) and their Administrator, known as the City of
Irving and the City of Coppell, for operation and maintenance of traffic signals to include the location
at IH 635 and Royal Lane within the City of Coppell, as set forth in Amendment #2, which is attached
hereto as if set forth in full.
SECTION 2. That this resolution shall take effect immediately from and after its adoption
and it is so resolved.
DULY ASSED and approved by the City Council of the City of Coppell, Texas on
this the _[..ice day of , 2011.
CITY F COfP12
DOUGLAS N.STOVER, MAYOR
ATTEST:
RISTEL PETTINN S, CITY SECH&TARY