ST8804-CS 900928 (2) COPPELL PUBLIC WORKS
MEMORANDUM
September 28, 1990
TO: Alan D. Ratliff, City Manager
FROM: Steven G. Goram, Director of Public Works
RE: Construction of Road and Utility Improvements - Park
Place Addition and Heartz Road
(Letter from Mike Allen 9/20/90)
Staff has reviewed the above letter and offers the following
comments:
IMPACT FEES
According to Frank Trando, the City Council did approve impact fees
for water and sewer and stated that these fees would be assessed
both in the City and Municipal Utilities District but would not
collect the wastewater impact fee assessed developers in the
Municipal Utilities District until the City and Municipal Utilities
District had an agreement. Frank Trando is presently working on
the agreement. Staff would recommend that the agreement be brought
forward and consummated by both entities as soon as possible and
under no case should the City waive the assessment to a developer.
OVERSIZE AND PRORATA UTILITY REIMBURSEMENT
There are provisions in the subdivision ordinance which allow for
reimbursement of oversizing utilities if funds are available to the
developer. Staff will be happy to review the information provided
by Mike Allen and submit a recommendation. Staff's inclination is
to not recommend that prorata be assessed based on the acreage
served as suggested by Mr. Allen.
Staff will complete its review of this matter and provide you with
its recommendation by October 4, 1990.
SGG/sm
cc: Shohre Daneshmand, Acting City Engineer
12770 COlT ROAD · SUITE 1215 · DALLAS, TEXAS 75251
Teleph(ne 21~t-_1~3-.577! / Fax 214-233-5881
Mr. Alan Ratliff, City Man ~ger
-.---~ c/o Mr. Steve Goram, Dire clo'r"o/'-Pcr~t~s~-' ~,.~' ~;~P ~. ' 1(3~q0
City of Coppell
P.O. Box 478 CITY MANAGER
Coppell, Texas 75019
Re: Construction of Road and Utility Improvements
Pink Pi~ce Addition and Heartz Road
Dear Mr. Ratliff:
Subsequent Io our meeting on August 27Ih on the referenced topics, I have provided
additional information to the city regarding the utilities conslrucled in Hearlz Road and have
had numerous discussions with city staff on the topics covered in that meeling. The purpose
of this letter is to amend my lelters to you of August 27,1990 and August 31, 1990 by (1.)
withdrawing the stated condition in the August 27th lelter lhat the Park Place Addition not be
required to pay the newly approved City of Coppell Utility Impact Fees, and (2.) requesting
instead a limiled reimbursement of portions of the Heartz Road Utility costs through the
existing city ordinances relating to the construction of oversized utilities and prorata
refunds of utility extensions.
IMPACT FEES
My agreement to pay the Impact Fees on lhe Park Place Addilion is based on cily slaff
representations of city council positions and is offered in an attempt to be co-operative in the
process associated with lhe growth of Coppell, allhough I slill feel that the Park Place
Addition/Heartz Road project is already making a substantial conlribulion to excess ulilily
capacities to enable future city growth, irrespective of the payment of any such fees. My
agreement to pay the Impact Fees is applicable if, and to the extent, thai these fees are
ultimalely deemed applicable to the Park Place Addition. My understanding to the current
cily policy on Impact Fees that may apply to the Park Place Addition is as follows:
A. Water Impact Fee - A water impact fee of $660.00 per lot or $58,080.00 is to be
assessed to the Park Place Addition, and is payable prior Io lhe recording of the final plat for
the Park Place Addition.
B. Sanitary Sewer Impact Fee - A sanitary sewer impact fee of potentially $422.00
per Iol or $37,136.00 is to be assessed to the Park Place Addilion, subject to a subsequenl
agreement to be reached between the Cily and the Coppell Municipal Utility District ("CMUD")
as to the applicabilily of the Impacl Fees on land which is Iocaled in both lhe CMUD and lhe
City (as is Park Place). It is my understanding lhat the sanitary sewer Impact Fee will be
payable to the exlent, and al Ihe lime, such potential agreement is reached between the City
and CMUD, provided lhat such an agreement is reached prior to the issuance of building
permits on all the Iols in the Park Place Addition. I would appreciate a clarification as to
exaclly under what circumstances the liability for the sanitary sewer Impact Fee terminates
in the event that no such agreement between the City and CMUD is ever reached.
C. It is my understanding that the new water and sewer Impact Fees replace the old
water and sewer utility availability fees which were formally a part of the Coppell
subdivision ordinance, and that the availabilily fees will no longer be charged either to the
developers or the builders of the Park Place Addition.
I do still understand that the other standard development fees levied by the city on
residential developments do apply and are payable prior to the recording of the plat for the
Park Place Addition. I would appreciate being advised of the specific amounts of those
various fees as soon as possible.
OVERSIZE AND PRORATA UTILITY REIMBURSEMENTS
Oversize: With respect to my request for a reimbursement from the City of the cost of
oversized capacity utilities constructed in Heartz Road, I have been referred Io Appendix B,
Section 7 of the Subdivision Ordinance which provides that the City of Coppell will refund the
increment of costs on water and sewer mains over 10 inches in diameter. Because both the
water and sewer lines in Heartz Road are part of the City's master utility distribution
system and certain portions of those utilities are in excess of 10 inches in diameter, this
section should be applicable. On the enclosed attachment under Section 1, you will find a
breakdown of the type and quantity of the water and sanitary sewer which qualifies for
oversized reimbursement based on the typical line costs contained in the Subdivision
Ordinance. The estimated oversized reimbursement which would be due from the City for the
Heartz Road utilities would be $16,937.10. Since the subdivision ordinance does not contain
any unit prices for the oversized valves required by oversized water lines or for 15" sewer
lines, we have included estimated relative costs for those items based on information from
recent utility bids.
It is my understanding that the oversized reimbursement from the City is payable at the time
the public utilities are accepted by the City. I'm assuming that there is no problem with
availability of City funds for such reimbursement since the combined fees payable to the City
from the Park Place Addition and the Heartz Road construction could be as much as
$148,000.00. Please confirm lhat funds will be available for the oversize reimbursement.
Prorata Reimbursement: With respect Io prorata reimbursements for utility extensions
conslructed in Heartz Road which are offsite from the Park Place Addition, I would request
that the City apply the principles of Appendix B, Section 6 of Ihe Subdivision Ordinance in
the manner described below due to the particular circumslances under which these utilities
are being constructed, as follows:
A. Water prorata - Because our company had to step into the construction of the
Heartz project that was a result of a previous contractual agreement between the Parks of
Coppell Trust and ABQ Federal Savings Bank, we are not able to collect refunds of utility
costs from any of the land owned by those two companies, or their successors in title.
Therefore, the only tract to which a water prorata applies is the Shields tract at the
northeast corner of Heartz and Sandy Lake. The Shields tract fronts approximately 617
lineal feet along the east side of the 12 inch water line extension. On the enclosed attachment
under Section 2 is a line item takeoff from the water facilities contract in Heartz, less the
oversize reimbursement. Since the Shields tract is only on one side of the street, the
prorata agreement would be for 1/2 of the cost of lhat 617 foot portion, or $9,758.97.
-2-
B. Sanitary sewer prorata - The new sanitary sewer line constructed in Heartz Road
is an expanded capacity line which enables the Cily to provide fully developed ulility
services to the entire service area of approximately 236 acres (as explained in the August
31st letter re: Extra Capacity Utililies). Signilicant portions of the 236 acre service area
lie south of Sandy Lake Road, and are not adjacent to the actual location of the new line.
However lhey contribule a significant portion of the sewerage capacity of the new line, and
are therefore part of lhe reason an upsized line is needed.
To equitably spread the cost of providing these increased sewer facililies, we request that
the prorata reimbursement for a sanitary sewer line be based on a prorata of the acreage
served. Therefore if at a subsequent time, either platting, building permits, or similar city
approvals are requested on a property which is in this sewer service area and which is
either 1.) a new user being connected to the public sewer system or 2.) an existing user
whose request for governmental approval will increase ils previous usage of sewerage
capacity, we request that the city would collect and refund to us a prorata amount which
would be calculated to reflect that property's acreage prorata of the cost of installing the
new sewer line in Heartz Road. On the attachment under Section 3 is a line item breakdown
of the cost of the new sewer line, less the oversize reimbursement, which is a total of
$122,352.00 or $518.44 per acre in the service area.
As with the water prorata, the land owned by the Parks of Coppell Trust and ABQ would be
exempted from any type of prorata reimbursement. Other portions of the land in the service
area,( i.e. the Braewood Addition) are already fully developed. We have been advised there
are approximately 36 acres in the service area that either have not yet been platted, or are
not yet fully developed. It is these properties which should help pay for the increased sewer
capacity.
I would appreciate your prompt consideration of these amendments to the Augusl 27th lelter.
I know a considerable amount of time and research has gone into the various issues covered
in that letler. I am hopeful that the city can give me a quick response at this time. We are
ready upon receipt of the confirmations requested by the August 27th letter as amended, and
the approval of the construction plans on the Park Place Addition, to acquire the land and
begin both Park Place and the Heartz Road construction.
Yours very truly,
Univest Development Company
Michael R. Allen, President
Enclosures
cc: Mark Wolfe
Gary Sieb
Larry Jackson
Richard Dooley
utilites amend~ar~9.19.90
-3-
EXCESS AND PRO RATA UTILITY REIMBURSEMENT CALCULATIONS
I OVERSIZE REIMBURSEMENT PER SUBDIVISION ORDINANCE
Appendix B, Section 7
PER SUBDIVISION ORDINANCE **
ITEM COST/LF COST/LF COST/LF INCREMENTAL UNIT OVERSIZE
1 5" 12" 1 0" DIFFERENCE QUANTITY REIMBURSEMENT
LF 12" DR 18 Water Mains $14.00 $12.00 $2.00 2,889 $5,778.00
EA 12" Valves ** $800.00 $550.00 $250.00 5 $1,250.00
SANITARY SEWER
LF 15" PVC Sewer Mains ** $19.85 $14.00 $5.85 926 $5,417.10
LF 12" PVC Sewer Mains $16.00 $14.00 $2.00 2,246 $4,492.00
TOTAL OVERSIZE REIMBURSEMENT $16,937.10
** Relative unit price per utility bids - not covered in Subdivision Ordinance
2 WATER PRO RATA REFUND - TOTAL COST OF HEARTZ WATER - LESS OVERSIZE REIMBURSEMENT
Appendix B, Section 6
ITEM QUANTITY PRICE TOTAL
WATER YOUNG BID BID BID BID
LF 12" DR 18 Water Mains 2,889.00 $17.50 $50,557.50
LF 8" DR 14 Water Mains 610.00 $11.30 $6,893.00
EA 12" Valves 5.00 $800.00 $4,000.00
EA 8" Valves 16.00 $460.00 $7,360.00
EA 6" Valves 8.00 $360.00 $2,880.00
EA Fire Hydrants 8.00 $825.00 $6,600.00
TN Fittings 3.60 $2,300.0O $8,280.00
EA Connect to Existing 1.00 $500.00 $500.00
EA 12" Tapping Sleeve and valve 1.00 $2,800.00 $2,800.00
LF Bore Parkway Blvd 81.00 $87.00 $7,047.00
LS Trench safety 1.00 $1,000.00 $1,000.00
LS System test 1.00 $500.00 $500.00
SUBTOTAL $98,417.50
LESS WATER OVERSIZE REIMBURSE ME NT ($ 7,028.00)
UNREIMBURSED COST $91,389.50
PER LINEAL FOOT UNREIMBURSED COST 2,889 feet $31.63
SHIELDS TRACT PRO RATA 61 7 feet 50% share $9,758.97
HTZ.OVERSIZE.3/prkpl - 9/20/90 - PAGE 1
EXCESS AND PRO RATA UTILITY REIMBURSEMENT CALCULATIONS
3 SEWER PRO RATA REFUND - TOTAL COST OF HEARTZ SEWER - LESS OVERSIZE REIMBURSEMENT
Appendix B, Section 6
ITEM QUANTITY PRICE TOTAL
SANITARY SEWER YOUNG BID BID BID BID
LF 15" PVC Sewer Mains/All depths 926.00 $24.15 $22,362.90
LF 12" PVC Sewer Mains/All depths 2,246.00 $20.30 $45,593.80
LF 8" PVC Sewer Mains/All depths 1,276.00 $17.60 $22,457.60
EA 4' Dia. Manholes 0'-6' 15.00 $900.00 $13,500.00
VF Extend depth for manholes 96.00 $85.00 $8,160.00
LF Concrete Encasement 46.00 $15.00 $690.00
LF Boring Parkway Blvd 12" D.I. 87.00 $142.00 $12,354.00
LS System Test 1.00 $750.00 $750.00
LF T. V. Sewer 4,448.00 $1.10 $4,892.80
LS Trench Safety 1.00 $1,500.00 $1,500.00
Miscellaneous
SUBTOTAL $132,261.10
LESS SEWER OVERSIZE REIMBURSEMENT ($9,909.10)
UNREIMBURSED COST $122,352.00
PRO RATA PER ACRE IN SERVICE AREA 236 acres $518.44
HTZ.OVERSIZE.3/prkpl - 9/20/90 - PAGE 2