MA1006-AG110510AGENDA REQUEST FORM
T H E C t T Y O F
COPPELL
" " �
DEPT: Engineering
DATE: May 10, 2011
ITEM #: 20
E] WORK SESSION CONSENT IZI REGULAR
ITEM TYPE CONTRACT /BID or PROPOSAL
ITEM CAPTION:
Consider approval of awarding Bid #Q -041 1 -01 'Belt Line Road and Denton Tap Road Brick Paver Replacement" to
Jim Bowman Construction Company, L.P. in the amount of $307,430.70, and approval of an incentive bonus amount
of up to an additional $45,000 for a total award of $352,430.70, as provided for in the IMF; and authorizing the City
Manager to sign and execute any necessary documents.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of this contract will allow the the construction to begin on the intersection of Belt Line /Denton Tap Road and
Southwestern. The project will consist of replacing the entire intersection of brick pavers with stamped concrete
bands.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
Funds are available in the Infrastructure Maintenance Fund for this contract.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval of this contract.
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to approve
M - Brancheau
S - Hinojosa- Flores
Vote - 7 -0
I #BeItLineDentonTap Award
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering /Public Works
FROM: George S. Marshall, P.E., Civil Engineer
DATE: May 10, 2011
RE: Consider approval of awarding Bid #Q- 0411 -01 "Belt Line Road &
Denton Tap Road Brick Paver Replacement" to Jim Bowman
Construction Company, L.P. in the amount of $307,430.70, and
approval of an incentive bonus amount of up to an additional $45,000
for a total award of $352,430.70, as provided for in the IMF; and
authorizing the City Manager to sign and execute any necessary
documents.
On April 28 2011 the City of Coppell received and opened 3 bids for the Belt Line
Road and Denton Tap Road Brick Paver Replacement contract. The bids ranged from
$307,430.70 to $354,460.00. The anticipated cost of construction for this project was
$330,000.
The project is designed to replace the entire brick paver intersection and the concrete
below the pavers. The new intersection will consist of standard concrete, stamped
concrete bands along the crosswalks and a decorative design in the center of the
intersection to mimic the Denton Tap Road and Sandy Lake Road intersection completed
last summer.
On April 12 2011, the Director of Engineering and Public Works presented to Council
the Engineering Department's plan to close Southwestern Blvd & E. Belt Line Road at
the intersection of S. Belt Line Road and Denton Tap Road and reduce Denton Tap Road
to one lane northbound and one lane southbound for a period of up to 30 calendar days.
The low bid of $307,430.70 was submitted by Jim Bowman Construction Company, L.P.
based in Plano. This company constructed the Denton Tap Road and Sandy Lake Road
Intersection last summer. Based on past experience with this company, it appears Jim
Bowman Construction Company, L.P. is qualified and capable of completing this work.
We are also asking for approval of an incentive bonus amount of $45,000. This amount
would be used to pay the maximum incentive bonus at $3,000.00 per day as defined
within the bid documents. The maximum incentive bonus can be achieved by
reestablishing all lanes of traffic in all directions within 15 calendar days. On the 30
calendar day the bonus would be $0. In the event the road closure time takes longer than
30 calendar days, there will be damages assessed of $3,000 per day. There is no limit on
the amount of disincentive.
Staff recommends the award of the "Belt Line Road and Denton Tap Brick Paver
Replacement' project to Jim Bowman Construction Company, L.P. in the amount of
$307,430.70 with an additional incentive bonus amount of $45,000.00 for a total award
of $352,430.70.
Staff will be available to answer any questions at the Council meeting.
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