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ST0301A-CL110503 NORTH TEXAS BRIDGE CO , INC. P. O. Box 865149, Plano, TX 75086 -5149 ID III 9425 County Rd 423 Anna, Texas 75409 Admn/Engr: 972 - 924 -3557 FAX: 972 - 924 -4713 An equal opportunity employer Member AGC of Texas May 3, 2011 May Murphy, Manager Don Cornell / Christine Davis, Agents JRJ Paving, LP 1805 Royal Lane, #107 AON Risk Services Southwest Dallas, TX 75229 2711 N. Haskell, LB #8, #800 Dallas, TX 75204 Re: JRJ Paving, LP; Payment Bond No. 08999827 JRJ Job #10112; Bethel Road, Phase II, City of Coppell Bond Claim for Payment for Labor and Material & Claim for Retainage REQUEST FOR RELEASE OF PAYMENT OF FINAL RETAINAGE Mr. Murphy: In a meeting at your office on March 30, you accused North Texas Bridge Co., Inc. (NTB), of responsibility for delays that cost JRJ an undisclosed reduction in the amount of incentive payment (bonus) from the City of Coppell for early calendar day completion of the subject project. You presented no documentation to validate your accusation. You attempted to coerce NTB into supplying free barrier rail to JRJ for an unrelated project (Dixon Road, Flower Mound) by threatening to withhold an unstated amount from NTB's retainage on the Bethel Road Project. Your intent to withhold NTB's retainage to extort the free barrier rail was reiterated in Ms. Harmon's and your emails of April 1 (Attachment 1). Against our better judgment, we revised our original Dixon Road quote to "$0.00" (Attachment 2) to prevent delay in receiving our $38,366.68 retainage and avoid the expense and aggravation of a legal dispute. It was emailed to you April 4 However, before your agreement (PO) was emailed to us on April 13 (Attachment 3), our growing concern led us to research the City's documents and re- examine our own records to confirm or refute your allegation of our fault for any delay. We reviewed our Subcontract Agreement and the General Contract between JRJ and the City, and concluded that NTB was not liable for any gain or loss of incentive paid by the City to JRJ at the end of the project for early completion on January 14, 2011. The basis for our conclusion is that the Subcontract Agreement included the typical "flow down" clauses that required NTB to adhere to all terms and conditions of the General Contract, with the very clear exception of those conditions relating to early completion incentives awarded by the City at the conclusion of the project. The early completion incentive payment is described in Section 4, Item 1.6, Para 1, of the Contract Documents, which states that the incentive will be calculated and paid "...for each calendar day the actual completion date precedes the Original Contract Time and subject to conditions set forth below ". Para 1 also states "The parties anticipate that delays may be caused by or arise from any number of events during the course of the Contract... including... actions of suppliers, subcontractors or other contractors ". JRJ entered into the Contract having full knowledge of the impact of possible delays or events, and with full intent to solely retain any /all incentive pay earned. JRJ made no offer to share its incentive with NTB to encourage completion in advance of the Original Contract Time. JRJ would, therefore, solely bear the loss of any incentive pay resulting from delays that effected the Original Contract Time. Para 2 states "As conditions precedent to the Contractor's entitlement to any incentive the Contractor must: 1. Actually complete all Contract Requirements, including the completion of all punch list work, and obtain final acceptance by the Owner prior to expiration of the Original Contract Time and/or Bridge Construction Tine ". Of the five punch list items required by Keith Marvin to be completed before time would be stopped (see Attachment 4), NTB was responsible for all of Item #3 and portions of Items #2 and #4. The City's Work Reports (Attachment 5) show "no work activity — ice" on January 10", 11 `", and 12". The January 13" and 14" reports show JRJ and NTB were on -site "working on coating on bridge rail and retaining wall rail" and "cleaned up equipment lot ". NTB completed its items on the 14" and documented same in its Daily Reports (available upon request). The City's January 13" and 14" reports do not specifically note JRJ's sealing of sidewalk sections or turning on bridge lights and we could not locate any City reports beyond January 14` ". We are unaware of a record confirming that time was stopped on the 14` , but have only the City's Final Acceptance Letter dated March 23 showing acceptance was February 1, 2011, two years prior to the stated February 1, 2013, expiration date of the Maintenance Bond (Attachment 6). All records available to us indicate that NTB completed its punch list items prior to or on the same day that JRJ completed punch list items #1 - #5. Regardless of NTB having no responsibility for JRJ's entitlement to incentive payment for early completion, or loss thereof resulting from "any number of events during the course of the contract" as they relate to the Original Contract Time, NTB refutes your accusation of responsibility for any delay whatsoever. We hereby make a formal demand you for immediate and unconditional release of the full amount of $38,366.68, which is the now delinquent amount of retainage due and owing to North Texas Bridge Co., Inc. Please contact us on or before May 13, 2011, to avoid further legal pursuit. Sincerely, '41 , ✓ Barbara J. Glock Exec. V. P. / CFO Attachments (5) cc: Steve Goodman, President, NTB Clay Phillips, City Manager, City of Coppell Ken Griffin, Director Engr. /Public Works, City of Coppell Keith Marvin, Project Engr., City of Coppell Barbara T. Hale, Esq. Page 1 of 1 Laura From: Lisa Harmon [lisah @JRJPaving.com] Sent: Friday, April 01, 2011 2:36 PM To: Laura Subject: RE: Bethel Rd - JRJ #10112 I was told to release the January money. The retention will be released as soon as the agreement is completed between Steve and Marty. From: Laura [mailto:laura @ntbridge.com] Sent: Friday, April 01, 2011 1:58 PM To: Lisa Harmon Cc: 'Barb Glock'; Steve @ntbridge.com; Marty Murphy Subject: Bethel Rd - JRJ #10112 Lisa, I haven't heard back from you on Marty's approval of our Jan and final retainage. What is the status? Thank you, Laura From: Lisa Harmon [mailto:lisah @JRJPaving.com] Sent: Wednesday, March 30, 2011 1:13 PM To: Laura Subject: RE: Bethel Rd - JRJ #10112 I will get the approval from Marty and let you know. From: Laura [mailto:laura @ntbridge.com] Sent: Wednesday, March 30, 2011 1:01 PM To: Lisa Harmon Subject: Bethel Rd - JRJ #10112 Lisa, When will our Jan. and final retainage be ready? Steve met with Marty today, but Steve was unable to get payment because you were unavailable. Thanks, Laura Chance Contract Coordinator North Texas Bridge Co., Inc. Phone: 972- 924 -3557 Fax: 972 -924 -4713 4/2 7/2 011 Page 1 of 1 Laura From: Lisa Harmon [lisah @JRJPaving.com] Sent: Friday April 01, 2011 2:15 PM To: Laura Subject: RE: Bethel Rd - JRJ #10112 Let me send him another email. He was out of the office this morning. From: Laura [mailto:laura @ntbridge.com] Sent: Friday, April 01, 2011 1:58 PM To: Lisa Harmon Cc: 'Barb Glock'; steve@ntbridge.com; Marty Murphy Subject: Bethel Rd - JRJ #10112 Lisa, I haven't heard back from you on Marty's approval of our Jan and final retainage. What is the status? Thank you, Laura From: Lisa Harmon [mailto:lisah @JRJPaving.com] Sent: Wednesday, March 30, 2011 1:13 PM To: Laura Subject: RE: Bethel Rd - 3RJ #10112 I will get the approval from Marty and let you know. From: Laura [mailto:laura @ntbridge.com] Sent: Wednesday, March 30, 2011 1:01 PM To: Lisa Harmon Subject: Bethel Rd - JRJ #10112 Lisa, When will our Jan. and final retainage be ready? Steve met with Marty today, but Steve was unable to get payment because you were unavailable. Thanks, Laura Chance Contract Coordinator North Texas Bridge Co., Inc. Phone: 972-924-3557 Fax: 972 - 924 -4713 4/27/2011 Page 1 of 1 Barb G/ock /Ifrii!t/t / /r From: "Marty Murphy" <K4urtym@JRJPaving.00m> To: ^Laura^<|aum@ntbhdgo.00m>; "Lisa Harmon" <|ivah@JRJPaving.00m~ Cc: "Barb G|ock.<badbam@ntbhdgo.00m>; <otova@ntbhdge.00m> Sent: Friday, April 01, 2011 2:57 PM Subject: RE: Bethel Rd'JRJ#1U112 -- Lisa will be releasing January today. The retention will be released as soon as Steve and I have a written agreement regarding the CTE3's on Dixon Lane. Steve was suppose to have revised his quote to us on the Dixon Lane project then I will write a purchase order for that project. From: Laura[mai|todauno©ntbhdge.com] Sent: Friday, April U1, 2011 1:58 PM To: Lisa Harmon Cc: 'BarbG|ock'; steve©ntbridge.com; Marty Murphy Subject: Bethel Rd - JRJ#10112 Lisa, I haven't heard back from you on Marty's approval of our Jan and final retainage. What is the status? Thank you, Laura From: Lisa Harmon [mai|toJisah@UK]Paving.com] Sent: Wednesday, March 30, 2011 1:13 PM To: Laura Subject: RE: Bethel Rd -]R]#1O11Z 1 will get the approval from Marty and let you know. From: Laura [maiho:|auna@ntbridgucom] Sent: Wednesday, March 30, 2011 1:01 PM To: Lisa Harmon Subject: Bethel Rd ']RO#1U11Z Lisa, When will our Jan. and final retainage be ready? Steve met with Marty today, but Steve was unable to get payment because you were unavailable. Thanks, Laura Chance Contract Coordinator North Texas Bridge Co. Inc. Phone: 972-924'3557 Fax: 972-824-4713 4/27{Z0ll Page 1 of 2 Barb Glock //f19Lkid From: <steve @ntbridge.com> To: "Marty Murphy" <Martym @JRJPaving.com >; "Laura" <Iaura @ntbridge.com >; "Lisa Harmon" <lisah @JRJPaving.com> Cc: "Barb Glock" <barbara @ntbridge.com >; <steve @ntbridge.com> Sent: Monday, April 04, 2011 11:55 AM Attach: Barrier Rental - -NTBC Flower Mound.xls Subject: Re: Bethel Rd - JRJ #10112 Marty }[ere is the barrier rental agreement, that was discussed, for Dixon Rd Please release the rctainge & January Payment for Bethel Steve Goodman NTBC Original Message From: Marty Murphy [mailto:Martym @JRJPaving.com] Sent: Friday, April 1, 2011 03:57 PM To: 'Laura', 'Lisa Harmon' Cc: 'Barb Glock', steve @ntbridge.com Subject: RE: Bethel Rd - JRJ #10112 Lisa will be releasing January today. The retention will be released as soon as Steve and I have a written agreement regarding the CTB ?s on Dixon Lane. Steve was suppose to have revised his quote to us on the Dixon Lane project then I will write a purchase order for that project. • • From: Laura [mailto:Iaura @ntbridge.com] Sent: Friday, April 01, 2011 1:58 PM To: Lisa Harmon Cc: 'Barb Glock'; steve @ntbridge.com; Marty Murphy Subject: Bethel Rd - J11J #10112 Lisa, I haven ?t heard back from you on Marty?s approval of our Jan and final retainage. What is the status? Thank you, Laura From: Lisa Harmon [mailto:lisah @JRJPaving.com] Sent: Wednesday, March 30, 2011 1:13 PM To: Laura Subject: RE: Bethel Rd - JRJ #10112 I will get the approval from Marty and let you know. From: Laura [mailto:laura @ntbridge.com] Sent: Wednesday, March 30, 2011 1:01 PM To: Lisa Harmon Subject: Bethel Rd - JRJ #10112 4/29/2011 „ ... " O O O C O O O c O O O O H* b9 1R E Q V C a C <v Q E O 0 .. y v C1) V 1 y 'L 1 ca 00 0. 1 O 1 o. m v n m l L O N r N M 1 W • W y 0) 1 w 1— x F- rn I O O C °° 1 1-- m 1 0 0 ca 'a Z d a. N I >, 0 0 o O c o 0 o a c o o co u_ a 76 N 0 a 2 a ii i' 11 1 II :e- 1 w II c o II m I J J En N C C a d 05 od y N m E c ..E /9 N . _ 1- N 3 >- N i c 3 o En ', .- c O $'� >.. 5_ sA , J ca L I- J c >- .c -c O y t O i- = O) o d 3 0 y c y > w o o y N C O Y 5 . W V) y C CO CI -Cr) V O y C v 0 L 0 0 i U Q' I— C c� . T.- _ F- t _ L R N a as U �. y 0 3 O w co O C 0 , m a a” 0 3 E E R E •czs ;. vLo a) is N N co y` 2 w >3 C m m 0 G y d t z m J u _ U. J J O' y = o 7 d y R i y 1 w` y d 3° 1 a c v 0 .0 _ 0 0 1 cn o -0 w R LL ct c 11 1 O c 3 O E 5 + 0 C 11 U 1 c •. Y la 0 x y II W 1 0 0. y 0 U o 0 u 0 1 5 3 a a 06 C o C N )- V CI- s 1 2 I 'n 'n E c y y a I W I d N C L 1- E 0 1- cn L 4 T 11 11 y 3 c 11 11 C L 11 11 0 2 U 11 < 11 ileedi: CONSIRLICHON 12950 PURCHASE ORDER Rderencz thi nurlIvr on invoiL mg 7 PAVING, LP Page: I To: NORTH TEXAS BRIDGE CO., INC From: MI PAVING, LP P.O. BOX 865149 P.0, Box 59934 PLANO, TX 75086 1805 Royal Lane, Suite 107 (214) 869-9803 Dalias, TX 75229 (214) 466-8340 (214) 466-8354 Fax Ship To: Dixon Lane Crestside Drive to FM 2499 Flower Mound, TX 75028 Date: 4/11/2011 Job ft; 10154 Pro'ect: Dixon Lane Cost Code Description Quantity Unit Price F.xt. Cost FURNISH, DELIVER, AND REMOVE LP BARRIER RAIL. UNLOADING AND LOADING TO BE COMPLETED BY JRI PAVING. SLINGS, PINS, AND CONNECTING HARDWARE TO BE FURNISHED BY NORTH TEXAS BRIDGE COMPANY. 680 LF (MINIMUM) TO 13E PROVIDED AT NO COST TO JRJ PAVING. Sales Tax: 0.00 Total: By- ;RI Paviol., LP PAYMENT SHALL BE MADE UPON RE CIPT OF FUNDS FROM O`ANERPRIME CONTRACTOR AS APPLICABLE PER MONTH, Y DRAW REQUEST AND/OR COMPLETION OF PROJECF PLEASE SIGN AM) RETURN DAV COPY FOR ACKNOWLEDGEVEM IMME.3IATELY RIGHTS HEREUNDER CANNOT BE 'ASSIGNED WI7FOUT WRI7E1s, CONSLN 1 OF PURCHASER Vendor Signattn Page 1 u1 I Laserfiche WebLink Page 3 of 4 (2q2011) Keith Marvin - Re Fwd: Bethel Road Reconstruction - stop project time From: Caleb Thornhill <bct@freese.com> To: Keith Marvin <KMARVIN1 coppelltx.gov> Date: 1/10/2011 7:00 PM Subject: Re: Fwd: Bethel Road Reconstruction - stop project time Keith I won't be able to make tomorrows meeting Caleb Thornhill P E. ext 2282 Sent from VZW - - -- Original Message From: Keith Marvin <KMARVIN @coppelltx.gov> Date: Mon, 10 Jan 2011 18:27:32 To deand@ JRJPaving .com <deand ©JRJPaving com> Cc: Larry Davis -L DAVIS@ coppelltx gov >: Caleb Thornhill <bct @freese.corn >: Martym@ JRJPaving .com <Martym @JRJPaving com> Subject: Re: Fwd: Bethel Road Reconstruction - stop project time Better make it 9:30. - - -- Original Message - - - -- From: "Dean Durnke" <deand @JRJPaving.com> To: Keith Marvin <KMARVlN^•coppelltx.gov> Cc: Larry Davis <LDAVIS :coppelltx gov> Cc: Caleb Thornhill <bct a freese.com> To: Dean Dumke <deand @JRJPaving.com> Cc: Marty Murphy <Martym @JRJPaving.com> Sent: 1/1012011 5:41:22 PM Subject: RE: Fwd: Bethel Road Reconstruction - stop project time Keith. 1 will be at your office tomorrow morning at 8:30a to discuss this email and the items that are listed. Dean Sent from my HTC Touch Pro2 on the Now Network from Sprint. - - -- Original Message From: Keith Marvin in o gov Sent: Monday, January 10. 2011 11:58 AM Cc: Larry Davis <LDAVIS @ceppelltx gov >: Caleb Thornhill <bct >: Marty Murphy <Martym@JRJPaving.com> Subject: RE: Fwd. Bethel Road Reconstruction (top project time Dean. As I understand it we have the following outstanding items. Please contact Larry Davis for discussion of these items. We will agree to stop the project time once items 1-5 are complete. We will hold final acceptance pending the entire list. 1. Sealing of replaced sidewalk sections. ICJ 2. Trash and brush pickup.—..-0 _3 r +FUT 3. Retaining wall /rail finish. --- (0r- ( 4. Clean up ofstaging area lot including cleaning city street http: // weblink. ci. coppell. tx.us /weblink7 /DocView.aspx ?id= 108763 &dbid =1 4/21/2011 Laserfiche WebLink Page 3 of 4 (2/212011) Keith Marvin - Re Fwd: Bethel Road Reconstruction - stop project time adjacent to lot (asphalt bags, etc.). 5. Bridge lights still not on despite meter being instated. --- 6. TDLR inspection - -Ta 7. Gabion installation. Keith • Keith Marvin, P.E. Project Engineer (972) 304-3681 >» "Dean Dumke" <deand @JRJPaving.com> 1;7/2011 3:11 PM >» Keith, As of today, 1r rr /11, we are offically complete with the project. All punchlist items for the COCoppell have been completed and checked of by COCoppell personnel, and all items listed on F&N have been corrected. The only thing not done is Oncor hooking up the meter to bridge lights. I am asking at this time that the project time be stopped. The only work that will be done off the project is N TX Bridge. • cleaning up the lots used for staging starting on Monday. I will get you the revised change order on Monday for the gabion matress. I am on another project the rest of the day. Thank you, • Dean Sent from my HTC Touch Pro2 on the Now Network from Sprint®. Original Message--- - From: Keith Marvin <kmarvin@coppelltx.gov> Sent Friday. January 07, 2011 2 :59 PM To: deand @JRJPaving.corn <deand @JRJPaving.com> Subject: Fwd: Bethel Road Reconstruction - Walk Through Comments FYI... • Caleb is going to come out next week with the structural engneer for a final review. Keith Marvin, P.E. Project Engineer (972) 304-3681 »> Caleb Thornhill <bct @freese corn> 1/6/2011 10.34 AM »> Keith, I've already sent these to you, but here is a formai list of the comments from the walk through on December 21. 2010 http: / /weblink.ci.coppell. tx.us /weblink7 /DocView.aspx ?id= 108763 &dbid =1 4/21/2011 Laserfiche WebLink Page 1 of 1 Laserfiche' 'e >- Help Logout My WebLink Browse Search t + . Page 13 of 3 co a 4, - r16 98% j + Pages a t o Template: Engineering Engineering > Number Projects > Street Projects > ST03-01 Bethel Rd II (Denton Tap to Freeport). _Phase A (Denton Tap to Penfolds) > Emails > ST0301A- CS110110 (2) Date 1/10/2011 1212;20111 Keith Marvin • Re Fwd Se =.'ael Road Reconstruction - stop project tree Page 3 Number ST 03 -01 A Project Name Bethel Rd II, Phase A (Penfolds Ln to Denton Tap) Type Pease review and provlo comments at yew ea'liest Col ie.'llercr Correspondence Subject I , Email request to stop contract time B Cale Thornhill F c Parties Prc ect Manager JRJ Paving LP [cid ima 1 jpa y01C6ADBD.36 ? 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Nel Logout M WebLink A/AC/1,6 y y ebL k Browse Search t' + Page 1 of 1 Go -)123.51% �� ` c a [J 6, �q 3 , . + Pages i1 to It Template: Engineering Engineering > Number Projects > Street Projects > ST03 - 01 Bethel Rd II (Denton Tap to Freeport) > _Phase A (Denton Tap to Penfolds ) > Construction Reports > ST0301A CR110110 Date 1/10/2011 Number ST 03 -01 A Project Name Bethel Rd II, Phase A (Penfolds Ln to Denton Tap)Y Type („r . .I(tS Construction Report Subject ir3r� x_zx v. -- c . . ., .... .rd,•t..v._;` Parties . -.., .. . Engineering Dept. Rat Series 1075 t,ni : •_� t ,.,..,�, , a:a Ret Period Permanent x - , . <,•,<, r Destroy Date a _ s f t: j> .4141 .axT,bx,'_ IN; tM.SCE q , • f' E Powered by Laserfiche WebLink version 7.0.5. Laserfiche is a registered trademark of Compelink Management Center, Inc. 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Laserfiche is a registered trademark of Compulint Management Center Inc This copy is registered to: ON or Coppeli p: // weblink .ci.co /weblink /DocView.aspx ?id= 108614 &dbid =l 4/21/2011 Page 1 of 1 Laser f fiche' VV E? h L r k Browse Search f -, Help Logout' My WebLink "` . � t^ Page of __ is f . . .......: J 9A f � Template' Engineering - Number � � 25 /o + rojects > St ' i l eet Projects > 8703 -01 Bethel Pages '1 1. 11 Date el Rd II (Denton Tap to Freeport) > _Phase A (Denton Tap to Penfolds) 0 Construction Reports > ST0301A - CR7 70114 1/14/2011 Number ST 03 -01 A Project Name Bethel Rd II, Phase A (Penfolds Ln to Denton Tap) . . o • Type CPPLI. #VA t,r . 't. Construction Report 16 t` INC. '" f Subject Parties Engineering Dept. aii�ii;rsrr�x "stirultsEa-ta' G€tiRi .... Ret Series 1 a Wit. rrrs 1075 -16 , �._ Ret Period ° " " ' r e* se, r< t. Permanent " • 4 * , .114 ..a marl. Destroy Date h t.1tkrrui� 41 tvt 11h 4 •HLttSt t'i n)'+ dt: � 1.,1TS _- .,... r et.'! 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Pages 11 1011 Template: Engineering Engineering > Number Projects > Street Projects - rotects > ST03 -01 Bethel Rd II (Denton Tap to Freeport) > _Phase A (Denton Tap to Penfolds) > Correspondence > ST0301A -CS 110323 3/23/2011 Number ST 03 -01 A • Project Name COPPELL Bethel Rd II, Phase A (Penfolds Ln to Denton Tap) Type • Correspondence Subject Final acceptance letter Parties ?il i I JRJ Paving LP Ret Series ht Iv '+t , 1075 -16 It I'a.6r�[ I t' Ret Period 41) ,N,, 1 raw. Siu r <17 Permanent ) ::as tX '7.).19 Destroy Date nt.' Bethel 14.L tfIrtitoa Tap to Pcnfotda 1. AIL t'lxjcct No 1 113411 A 1`1144 AcregIgnec I1rr.1 VII x;fR;Y1't`.' t In ' „I it y.. 1 n1 1 t',,. 4h h < : 11 I 11 Loa( ut ttor: tptan,l t -ts 14.41 OW „ 3. 4 1. 4 1,..'11,,P t u1 ccl ter r .),!..P0 t li tcn c l ;t 1 n. 44, 11 l II,f r t It_ s lu t>r., Jct .�. 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