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ST8505-AG 851009 (2)GINN, INC. CONSULTING ENGINEERS SPECIAL CITY COUNCIL MEETING CITY OF COPPELL October 9, 1985 ITEM ~6 DALLAS COUNTY ae The first resolution to the Texas Department of Highways and Public Transportation is to request the improvements to the bridge at Beltline Road and 635. Dallas County is working with the City of Coppell, the City of Irving, and the Highway Department to try to get this bridge improved to a six-lane width in the future so that it can be funded. It is in our spirit of cooperation that we are providing this resolution. ActiOn Required: Resolution (attached) Be This is a City/County agreement whereby we are agreeing to accept the $700,000.00 for the improvements to Beltline Road. Action Required: Resolution of acceptance (attached) Ce This is a City/County agreement whereby we are accepting aid for the Denton Tap/Sandy Lake intersection. The County is going to spend approximately $80,000.00 of our funds, but they are going to match that with material and labor in order to get this intersection improved. Action Required: Approval De The Dallas County Bond Program has $4.25 million for the improvements of Beltline in an east-west, fashion from Carrollton to Denton Tap intersection and then north along Denton Tap to the County line. It is estimated that we will need approximately $8 - $9 million to construct this much divided thoroughfare. It appears that the bridges need to be improved and raised also. In order for us to come up with our matching portion of these funds to get these improvements in, we either need to have a bond program for our portion, consider a street assessment program, a combination of both, or issue Certificates of Obligation to cover the street assessment. (attachment regarding bridges) Action Required: None 161Zq Prc',tcm R~ad '~ Suite 10i', · }_3alias. Tcxa', 75248 · Phone 214/t86-6t~11 6-a, Resolution No. WHEREAS it has become necessary to pass a Resolution requesting the Texas Department of Highways and Public Transportation to improve the bridge on Belt Line Road at I635; and WHEREAS conditions are such as to warrant the passage of said Resolution; and WHEREAS, moreover, on the day of , 1985, the City Council of Coppell did meet to pass said Resolution: Therefore be it RESOLVED, That the City of Coppell requests the Texas Department of Highways and Public Transportation to fund and improve the bridge at Belt Line and I635 to accommodate a six-lane divided thoroughfare design; and be it RESOLVED further, That the City of Coppell requests favorable consideration of this Resolution. DULY PASSED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, this the day of ___ , 1985. MAYOR ATTEST: City Secretary COPY 6-B, Resolution No. BE IT HEREBY RESOLVED That the City of Coppell accepts this City/County Agreement; and be it RESOLVED further, That Mayor Lou Duggan is authorized to sign on behalf of the City of Coppell. DULY PASSED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, this the day of , 1985. ATTEST: MAYOR City Secretary COPy DALLAS COUNTY PUBLIC WORKS 1836- t98~ October 1, 1985 RECEIVED~,,. 0 3 ~'" 19~ Mr. Wayne Ginn City Engineer City of Coppell 16135 Preston Road Suite 106 Dallas, Texas 75248 Re: Belt Line Road Project 494-303 (SH 114 to Denton Tap Road) Dear Mr. Ginn: Attached are five copies of the proposed City/County Agreement on the referenced project as well as a cover letter to the Mayor of Coppell. As we have indicated in the letter to the Mayor, once the agree- ments have been executed on behalf of the City, our office will arrange for approval and execution through the Commissioners Court. If you should have any questions or comments in this regard, please advise. Sincerely, J.~ Bry~'Dire~to~~r --of Public drks sg Attachments 161 Commerce Dallas, Texas 75207 749-8151 DALLAS COUNTY PUBLIC WORKS 1836 - 19~6 The Honorable Lou Duggan Mayor of Coppell P. O. Box 478 Coppell, Texas 75019 Dear Mr. Mayor: Attached are five copies of the proposed City/County Agreement for the construction of paving and drainage improvements on the Belt Line Road Project (SH 114 to Denton Tap) in the 1977 Dallas County Bond Program for execution by the City of Coppell. Once the Agreements have been executed on behalf of the City, please return all five copies as well as a copy of the City Council Resolution authorizing such execution to the Dallas County Depart- ment of Public-Works for execution by the County. When the Agree- ments have been fully executed, three originals will be returned to the City for your files. Your assistance in this regard is appreciated, and if you should have any questions, please feel free to contact me. Sincerely, Director of Public Works sg Attachmen%s 161 Commerce Dallas, Texas 75207 749-8151 THE STATE OF TEXAS ) ) COUNTY OF DALLAS ) CITY/COUNTY AGREEMENT WHEREAS, the City of Coppell, Texas, hereinafter called "City," and the County of Dallas, Texas, hereinafter known as "County," desire to enter into an agreement for the construction of paving and storm drainage improvements in connection with the Belt Line Road Project (S.H. 114 to Denton Tap Road) in the City of Coppell and County of Dallas; and WHEREAS, the Interlocal Cooperation Act, Article 4413(32c)Vernon's Annotated Civil Statutes, provides authorization for any local government to contract with one or more local governments to per- form governmental functions and services under the terms of the Act; NOW, THEREFORE, THIS AGREEMENT is hereby made and entered into by City and County upon and for the mutual consideration stated herein: W I TNESS ETH : City hereby requests County to participate in the cost of paving and storm drainage improvements as part of the Belt Line Road Proj- ect pursuant to Proposition No. 2 of the 1977 Dallas County Bond Program. II. County hereby agrees to reimburse City for cost of construction of the paving and storm drainage improvements in accordance with plans and specifications approved by the County. III. City hereby agrees to be responsible for administration of the proj- ect and construction contract for the improvements. City will pro- vide copies of all plans and specifications to County prior to the award of any contract for the construction. IV. County will provide funding in an amount not to exceed $700,000 for the construction of the improvements. City will submit invoices and supporting documentation to County for reimbursement, based upon a prorata 'percentage of the County's funding and the total construction contract amount, as costs are incurred by City until such time as the project is completed or the County funding limit is reached. City will be responsible for all costs required to complete the project which are in excess of the authorized County funding. Ve City will advise County during constructioq of all design changes. VI. City hereby agrees to credit County for any decrease in quantities of work upon completion and final acceptance of the work by City and return to County all funds provided to City but not used for construc- tion of paving and storm drainage improvements under this Agreement. VII. City hereby agrees to defend, indemnify and save harmless County from any claims, demands, costs or judgments against County aris- ing out of any negligent act or omission of City or its contractor(s) in the performance of the work or services under this Agreement. Executed this day of , 1985, by the City of Coppell, pursuant to City Council Resolution , and by the County of Dallas pursuant to Commissioners Court Order No. CITY OF COPPELL BY COUNTY OF DALLAS BY David Fox, County Judge ROAD & BRIDGE DISTRICT NO. 1 SERVICE CENTER 2311 JOE FIELD ROAD DALLAS, TEXAS 75229 247-1735 June 28~ 1985 Mr. H. Wayne Ginn Ginn Inc. 16135 Preston Road, Suite 112 Dallas, Texas 75248 Dear Wayne: Enclosed is the city/county agreement for the con- struction of the transitions at Denton Tap Road and Sandy Lake Road. Please have the agreement signed and returned in order for us to prepare a court order for this work. If there are any questions concerning the agreement, please contact me. Sincerely, Harold C. Morgan Supervisor HCM:sa Enclosure STATE OF TEXAS COUNTY OF DALLAS C IT¥/COUNTY AGREEMENT WHEREAS, the City of Coppell , hereinafter called "City" , and the County of Dallas, Texas, hereinafter called "County", want to enter into an agreement for Dallas County District 1 forces to construct the transitions on the north and south ends of the Denton Tap Road improvement and the transi- tions on the east' and west ends of the Sandy Lake Road improvement currently under contract for the intersection improvement. ; and WHEREAS, Article 44t3 (32c), Vernon's Annotated Civil Statutes, provides authorization for local governments to enter into contracts: NOW THEREFORE, THIS MEMORANDUM OF AGREEMENT is hereby made and entered into by '"City" sideration stated herein; WITNESSTH: and "County" upon and for the mutual con- The estimated cost for the transitions including labor, materials, and equipment is $80,000.00 which will be paid for from the city's escrow fund for the Sandy Lake Road overlay program. In further consideration of this Agreement and for the work to be performed hereunder by "County", "City" agrees to indemnify and save harmless "County" from any liability or damages "County" may suffer as a result of claims, demands, costs or judgments against "County" arising out of the performance of work and services under this Agreement, whether it be caused by the. negligence.of its agents, officers and/or employees, or otherwise,' arising from any accident, injury or damage whatsoever, however caused, to' any person or persons, or to the property of any person(s), or corporation'[s) occurring during the performance of this Agreement and on or about this project. THE "City" has executed this Agreement pursuant to duly authorized resolution/minutes (Number) , the County of Dallas executed this Agreement pursuant to (Date) Con~nissioners' Court Order No. , on this day of , 19 City of Coppell BY: COUNTY OF DALLAS BY: County Judge ITEM #6D DALLAS COUNTY BOND PROGRAM There are three County bridges on Denton Tap Road between Belt Line Road and the Denton County Line which span Grapevine Creek, Cottonwood Branch, and Denton Creek. Under currently accepted 100-year flood conditions, the bridge over Cottonwood Branch clears the maximum water surface elevation by approximately three feet (3'). However, the bridges over Grapevine Creek and Denton Creek must be raised approximately four and one half feet (4 1/2') and three and one half feet (3 1/2'), respectively, to allow two feet (2') of clearance between the bridge and the maximum water surface elevation.