ST8505-AG 881213SUbmISSION DEADLINE: 5:0C~%m. Monday
Effective 1/20/88
- 8 Days Preceding ~.y Council Meeting
AGENDA REQUEST FORM
FOR CITY COUNCIL MEETING: December 13, 1988
I. REF/FILE NI.R. IBER
: J-255
II.
ITEM CAPTION
Fnr the ~elt I,ine Road fSouth) l~provement project and authorizing
~.mmn C~tvCotmcil's approval,
: Discussion and consideration of ,Ch~nge~Order No, Six (6)~.~'
III. ACTION RECOMMENDED
IV. REP. IN ATTENDANCE A: Russell
VI.
NOTIFICATION TO
METHOD OF CONTACT :
DATE :
B: OTHER -
:, n/a DINTS.
itY. m~ineer
P.E.', Pr°jedt Engineer (Ginn Inc.)
FINANCIAL REVIEW : 1. BUDGETED ITEM
2. BUDGET AMOUNT
3. ESTIMATED AMOUNT FOR THI~ ITEM
4. AMOUNT ~UNDER BUDGET
5. LOW BIDDER RECOMMENDED
SOURCE OF FUNDING
CO'S OR BONDS FUNDS
: XXX YES NO..-[;
: $329,869.74!,
(Series or year
OPERATING BUDGET (
OTHER
APPROVED
AGENDA REQUEST FORM
DMEMO!
CITY MANAGER'S COMMENTS/RECOMMENDATION FOR AGENDA ITEM
I. Item #23
City Council Agenda Dated: 12-13-88
II. COMMENTS/RECOMMENDATION:
At a prior City Council meeting we reviewed plans for
landscaping of the parkway along Beltline. The question was
asked as to the maintenance of this landscaped area. Staff
has prepared an estimate indicating two levels of
maintenance.
Class A:
Class C:
Similar to the parkway median
maintenance in front of the
Town Center.
Similar to the MacArthur
Boulevard median at Woodridge.
$24,000
$14,000
$10,000
As you can see there is an estimated $10,000 per year cost
differential between the two levels of maintenance.
In either case we will have to hire additional staff
maintain this median.
to
GINN, INC.
CONSI!LTING ENGINEERS
December 5, 1988
Mr. Russell Doyle, P.E.
City of Coppell
P.O. Box 478
Coppell, TX 75019
Re: Belt Line Road (South)
~provements
Change Order No. Six (6) - Lighting, Landscaping & Irrigation
Coppell, TX
Dear Mr. Doyle:
Please find Change Order No. Six (6) enclosed for the above
referenced project. This Change Order deals with landscaping and
irrigation for the medians and for the parkway along North lake
and also includes some street lighting. We respectfully request
this ~item be placed on the December 13, 1988 council agenda for
their 'consideration.
As you may recall, in early fall we made a presentation to the
City Council requesting direction on these issues. The result of
their decision on these issues is reflected in Change Order No.
Six (6). Due to the detailed effort required by the Contractor
for this work over the original landscape plan, there is an
increase in the landscaping category by approximately $16,000.
We ~eel that this additional $16,000 is reasonable compensation
for'that effort. Also, the street light foundations were not an
original line item in Ed Bell Construction Company's contract
with the City so this results in an additional contract amount of
~pproximately $25,000 to cover this item. Normally, TU Electric
would install these foundations when the street lights are
installed, but due to the amount of landscaping and irrigation
being installed, it was (1) cheaper for Ed Bell Construction Co.
to do this work than it was to use TU Electric (by approx.
$150.00/fnd. @ 49 fnd's results in savings of $7,350.00) and (2)
this will prevent excessive damage to the landscaping and
irrigation system in the future whenever the remainder of the
street lights are installed (recall only the intersections shall
be lit at this time). The decision by Council to not light the
whole street right now was due to a savings in operating costs of
approximately $8,500.00/year that can be realized by the City if
only the intersections are lit at this time.
While Change Order No. Six (6) results in increases for some
items, the overall project is still well within the original
budget. Attached is a tabulated summary of the approximate Belt
Line Road (South) budget and costs to date.
17103 Preston Road · Suite 100 · LB 118 · Dallas, Texas 75248 · Phone 214/2484900
Since funds are available at this time, we recommend approval of
Change Order No. Six (6). We anticipate work could get started
immediately after the holidays, in January 1989, which is an
excellent time to perform this type of work.
Please call if you have any questions.
Sincerely,
Kevin Peiffe~/~./~/E.
KP/dsp
cc:
H. Wayne Ginn, P.E.
File 255
ITEM BUDGET
CIP $3,660,000
Dallas Co. $700,000
Certificates ·
of
Oblig. $2,100,000
Total $6,460,000
Budget
(interest not included in figure)
ITEM
COSTS TO DATE
Original Construction
Total Change Orders No.'s 2-4
Engineering & Inspection
Total Obligated Cost to Date
Change Order #6
$5,540,642.41
(42,967.03)
$590,000.00
$6,087,675.38
$42,454.88
Total Estimated Project Cost $6,130,130.26
Net Surplus $329,869.74
(interest not included in figure)
Note: Change Order No.'s 1 and 5 are not included in the above
figures since appropriate funds were escrowed with the City by
Connell Development Co. and St. Louis Southwestern Railroad,
respectively, for this work.
~ C! IANGE OIH)ER ~
(Inslructions on reverse side)
No.
Six (6)
Belt Line Road (South) Improvements
Pl~t ()J ECT:
()WNF, R: City of Coppell
P.O. Box 478
(Name,
Address) Coppell, TX 75019
CONTI(ACTOR: Ed Bell Construction Co.
CONTRACT FOR: Belt Line Road Improvements
DATE OF ISSUANCE: December 13, 1988
OWNER's Project No.
F. NGINF, ER: Ginn, Inc. (Kevin Peiffer,
ENGINEER's Project No. 255
P.E.) .
Yot! are dircclcd Itl make the following changes in the Conlracl Documents.
Descriplion: Landscape, irrigation and street light foundations for the
Belt Line Road (South) medians and lake frontage
I'urposeofCha,,gcOrdc,': City Council's desire for this segment of roadway to comply with
City's streetscape standards and thus provide an attractive gateway
to the City.
Attachments: (I.isl docunlenls supporling changd)
Item List
CIIANGE IN CONTI(ACT PRICE:
Original Contract Price
$ S,540,642.41
Previous Change Orders No. one ., No,
$ 205:859.30
Conl,'act Price prior lo Ihis Change Order
5,746,501.71
Net Increase (~irtg~rt~ of this Change Order
$ 42,454.88
Contract Price with all approved Change Orders
$ 5,788,956.59
five
CIIANGE IN CONTRACT TIME:
Original Contract Time
S40 calendar days
days or dale
Net change from previous Change Orders
30 calendar'days
days
Contract Time Prior Icl this Challge Order
S70 calendar days (Subst. completion date was
Sept. 2! lqaR; TSmo qtoppod on contract)
· .... days or dale
Net Increase (41:~EII~) of_tiffs Chapge Ordel
84 calendar days (from date 0t notice to proceed
with work)
dayb
this
Conlract Time with' '~'lpp,'oved Chan§e.Order:
84 calendar days
RECOMM ENDED:
[{JCI)C No. 1910-8-11 { 1983 Edition}
A I'PRO V E D:
by
Prepared by thc I!.gmecrs' Joint ('OllllilCt I)*,c.menls ('ommiltcc alld cmlolsed by Thc Asstvciated (iencral ('ontract~,r.~ of America:
CHANGE ORDER NO. SIX (6)
BELT LINE ROAD
(J-255)
ITEMS TO BE ADDED TO CONTRACT
ITEM
DESCRIPTION
APPROX. UNIT
UNITS OUANTITY PRICE
Mobilization & Cleanup LS
Sub-Totals Mobil. & Clean-up =
LANDSCAPING
Red Crepe Myrtle,
8'-10' high
EA 20 137.50
Pink Crepe Myrtle,
6'-8' high
EA 63 137.50
White Crepe Myrtle,
6'-8' high
EA 102 137.50
Dwf Crepe Myrtle,
5 gallon size
EA
AMOUNT
$41,400.00
Cedar Elm, 3" caliper EA
Bald Cypress, 3" caliper EA
Prairie Flame Sumac,
6'-8' high
EA
$41,400.00
Aromatic Sumac,
5'-8' high
EA
2,750.00
10
White Althaea,
4'-6' high
EA
8,662.50
11
Pink Althaea,
4'-6' high EA
14,025.00
12
Rusty Viburnun,
6'-8' high
EA
220 19.80 4,356.00
70 297.00 20,790.00
8 297.00 2,376.00
13
Mexican Buckeye,
6'-8' high
EA
9 143.00
14
Mexican Plum,
6'-8' high
EA
8 ~ 143.00
15
Soap Berry,
8'-10' high EA
1,287.00
16
Soap Berry,
6'-8' high EA
1,144.00
2 165.00 330.00
2 165.00 330.00
2 220.00 440.00
7 154.00 1,078.00
9 137.50 1,237.50
2 33.00 66.00
6 33.00 198.00
ITEM
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
DESCRIPTION
Red Bud, 6'-8' high
Eve's Necklace,
8'-10' high
Eve's Necklace
6'-8' high
Roughleaf Dogwood,
6'-8' high
Carolina Buckthorn,
6'-8' high
Wrights Acacia,
6'-8' high
Mesquite,
2.5" caliper
Desert Willow,
6'-8' high
Aristocrat Pear,
2" caliper
Mealey Sage
5 gallon size
No Item
Desert Willow
5 gallon size
Coyote Willow,
7 gallon size
Trumpet Honeysuckle
5 gallon size
Mesquite,
6'-8' high
White Honeysuckle,
5 gallon size
Dark Lance Amorpha,
5 gallon size
Native Prairie Rose,
5 gallon size
Trumpet Creeper,
5 gallon size
UNITS
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
APPROX
OTY.
12
4
3
4
3
8
42
7
87
6
52
13
136
UNIT
PRICE
38.50
110.00
110.00
110.00
220.00
192.50
192.50
165.00
220.00
18.70
33.00
66.00
17.60
55.00
17.60
55.00
27.50
17.60
AMOUNT
462.00
330.00
440.00
330.00
880.00
577.50
1,540.00
495.00
1,760.00
785.40
297.00
462.00
1,531.20
330.00
915.20
495.00
357.50
2,393.60
ITEM
36
37
38
39
DESCRIPTION
UNITS
APPROX UNIT
OUANTITY PRICE
Ink Berry,
5 gallon size
EA
AMOUNT
Wax Myrtle,
5 gallon size
EA
11 60.50 665.50
Aromatic Sumac,
5 gallon size
EA
9 22.00 198.00
Staking, Mulch, Steel Edging,
Topping Lump Sum
5 104.50 522.50
Sub-Total Landscaping =
10,958.20
$85,795.60
ELECTRICAL
40 Pole Foundations
41 Pull Boxes
42 Bore 2" Conduit
43 No Item
EA 49 462.00 22,638.00
EA 3 156.00 468.00
LF 180 13.75 2,475.00
Sub-Total Electrical =
$25,581.00
IRRIGATION
44 Irrigation System
52 Drip Irrigation along
North lake frontage,
complete
Lump Sum
Lump Sum
Sub-Total Irrigation
66,340.23
2,712.05
69,052.28
Total Items Added = $221,828.88
to Contract (add su~-totals)
ITEMS TO BE DELETED FROM CONTRACT
ITEM DESCRIPTION
168 Sprinkle Irrigation
700.1 Cedar Elm Trees
700.2 Crape Myrtle Trees
UNITS APPROX.
OUANTITY
UNIT
PRICE
MG 14,000 10.40
EA 190 132.60
EA 150 57.20
Total Items Deleted
from Contract
Total Increase in Contract ~unount
AMOUNT
145,600.00
25,194.00
8,580.00
$(179,374.00)
$42v454.88
COPPELL PUBLIC ~ORKS
December 7, 1988
TO:
FROM:
Alan Ratliff,
Steve Goram,
City Manager
Director of Public Work
RE:
South Beltline Rd Medians and Parkways
Annual Maintenance Comparison
The comparison of costs associated with the maintenance of this area
based on two classifications or levels is attached. Please note
the description of each type and frequency of service offered.
Class A or Mode 1 - This is a state-of-the art level of maintenance
which is indicative of areas which are high traffic areas, have a
variety of features to-maintain and in an urban area. This is
symbolized by governmental grounds, public squares or malls and highly
visited parks. A high frequency of maintenance, some type performed,
on a daily basis.
Class C or Mode III - A moderate amount or level of maintenance
afforded those areas of low level development, visitations or because
of resources can't be more intensively maintained.
SGG/sm
cc: Richard Diano, Park Foreman
Attachment
Mowing
Fertilizer
Irrigation
Pruning
Litter Control
Inspect Control
Surfaces Clean
Curb
Inspection
Class A/Mode I
1 Time per week @ $3,120.00/year
4 Times per year @ $1,292.00/yr
Operations/Maintenance @ $5,480.00/yr
Regular @ $2,500.00/yr
2 Times weekly @ $8,064.00/yr
Regular @ $1,500.00/yr
Class C/Mode III
1 Time every two weeks @ $1,560.00/yr
2 Times per year @ $646.00/year
same $5,480.00/yr
as needed @ $900.00/year
1 Time per week @ $4,549.0~/yr
None; case by case
Each Mowing and as necessary $1,256.00/yr Each mowing @ $800.00/yr
2 Times per week @ $980.00/yr 1 Time per week @ $494.00/yr
Total Annual Maintenance: (A)
$24,192.00 (C) $14,429.00
Examples of these categories would be Class A or Mode I Coppell Town Center
and Class C or Mode III MacArthur Blvd median @ Woodridge