ST9304-AG 881108SUBMISSION DEADLINE: 5:0e",.m. Monday
Rev.~. Effective 1/20/88
- 8 Days Preceding fd,ty Council Meeting
AGENDA REQUEST FORM
FOR CITY COUNCIL MEETING: November 8, 1988
I. REF/FILE NUMBER
: 375
II. ITEM CAPTION : Discussion and consideration of approval of a letter from the
City of Coppell to Mr. 3.W. Bryan, P.E., Director of Public Works for Dallas County, stating that the
City of Coppell will not collect from the St. Louis Southwestern Railway Company any assessment,
if any is levied by the City, against railroad property, for the B~ltline Road Improvements from
MacArthur Boulevard to the West Overflow Swale of the Trinity River, in exchange for certain rights
of access and slope easement being granted to Dallas County, and authorizing the Mayor to sign.
I I I. ACTION RECOMMENDED: Staff recommends approval.
(Withdrawn from October ZS, 1988 City Council Agenda)
IV. REP. IN ATTENDANCE
A: STAFF - Russell Doyle, P.E., City Engineer
B: OTHER - Ginn, Inc.
NOTIFICATION TO
: Mr. J.W. Bryan, P.E., Director of Public Works - Dallas County
(through Bud Beene, P.E.)
METHOD OF CONTACT : Telephone
DATE : 10-13-88
VI. FINANCIAL REVIEW :
1. BUDGETED ITEM N/A
2. BUDGET AMOUNT
3. ESTIMATED AMOUNT FOR THIS ITEM
4. AMOUNT OVER OR UNDER BUDGET
5. LOW BIDDER RECOMMENDED
SOURCE OF FUNDING
CO'S OR BONDS FUNDS
(Series or year authorized)
OPERATING BUDGET (Account Number)
OTHER
APPROVED BY CITY MANAGER
ITEMNUMBER
YES
NO
: YES NO
AGENDA REQUEST FORM
DMEMOI
The City With A Beautiful Future
P.O. Box 478
Coppell, Texas 75019
214 - 462 - 0022
November 3, 1988
Mr. J.W. Bryan
Director of Public Works
Dallas County
161 Commerce Street
Dallas, Texas 75207-7499
RE:
Dear Mr. Bryan:
In accordance with your request, the City Council of the City of
Coppell has agreed not to collect from the St. Louis and Southwestern
Railway Company, any assessment, if any shall be levied by the City
against the railroad's property for Beltline Road improvements, from
MacArthur Boulevard to the west overswale of the Trinity River,
currently scheduled for bids to be taken on December 8, 1988.
We understand that in return for this agreement, Dallas County is
receiving necessary slope easements and rights of-access from the
Railroad.
Sincerely,
Lou Duggan, Mayor
City of Coppell
BRYANLTR.
GINN, INC.
October 13, 1988
CONSULTING ENGINEERS
Mr. Russell Doyle, P.E.
City Engineer
City of Coppell
P.O. Box 478
Coppell, Texas 75019
Re: Belt Line Road Improvements from rd to the
West Overflow Swale
Dear Russell:
I am enclosing the City Council Agenda Request Form and
supporting documentation necessary for the Council's
consideration of Dallas County's request for a letter from the
City of Coppell stating that the City will not assess the St.
Louis Southwestern Railway Co. for the subject road improvements.
I spoke to Mr. Bud Beene of Dallas County Public Works this
morning concerning this issue to insure that we adequately cover
their concerns with the City Council. In that discussion we
determined that the City should address their letter to Mr. J. W.
Bryan, P.E., Director of Public Works, Dallas County. Since the
County is negotiating directly with the Railroad's management to
acquire the Right-Of-Entry necessary to build the project, we
felt that it would not be appropriate to inject the City into the
situation. As mentioned in our meeting with Dallas County o~
--Monday, the Railroad has the made the agreement with the County
contingent on the County paying any assessments levied by the
City against Railroad property for the proposed road
improvements, so it makes more sense to have the city of Coppell
deal only with the County, allowing them to execute the pending
agreement almost immediately.
Please call me if you have any questions~
Sincerely,
J6hn C. Karlsruher, P.E.
Project Engineer
enclosures
cc:
H. Wayne Ginn, P.E.
Bud Beene, P.E.
Alan Ratliff
Frank Trando
17103 Preston Road · Suite 100 ® LB 118 · Dallas, Texas 75248 · Phone 214/248-4900
CA/
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October 7, 1988
(:()NStlI,'I'I.N(; I' N(;INEI, itS
Mr. Russell Doyle, P.E., City Engineer
City of Coppell
P.O. Box 478
Coppell, TX 75019
Re:
Belt Line Road Improvements from MacArthur Boulevard to the
West Overflow Swale - Coppell, TX
Dear Russell:
In response to your Rapid Letter dated 10/3/88 concerning the
pending agreement between Dallas County and the St. Louis and
Southwestern Railway Company, we contacted Mr. Bud Beene at the
Dallas County Public Works Department. Mr. Beene informed me
that after lengthy difficult negotiations, Dallas County has
reached a proposed agreement with the Railroad for a right-of-way
entry which is absolutely necessary for construction of Belt Line
Road. This agreement is contingent on the City of Coppell
writing a letter to the St. Louis and Southwestern Railway
Company promising that the City will not attempt to levy an
assessment against the Railroad for the Belt Line Road
improvements.
We strongly recommend that the City of Coppell furnish the letter
now so that the agreement can be executed and construction on the
project can proceed as soon as possible. The City has previously
entered into an agreement with Terra Land Development who
volunteered an assessment of their Riverchase property fronting
the north right-of-way of the Railroad, which should remove the
Railroad from any consideration for assessments for Belt Line in
in any case.
The plans from MacArthur Blvd. to the West Overflow Swale will be
completed next week pending further comments from the city,
County, or M.U.D.
It is our understanding that the County's intention is to combine
these plans with the plans for the Carrollton segment of Belt
Line Road and advertise them for bidding in November.
Please feel free to call me if you have any questiOns.
Sincerely,
John C. Karlsruher, P.E.
Project Engineer
cc:
J.W. Bryan, Dallas County - Director of Public Works
H. Wayne Ginn