Tax 2011-CN110519
(8/22/2011) Keith Marvin - RE: Scope and FeePage 1
From:
"Raj Mehta" <RMehta@jqieng.com>
To:
"Keith Marvin" <kmarvin@coppelltx.gov>
Date:
5/19/2011 3:39 PM
Subject:
RE: Scope and Fee
Attachments:
JQi_schedule_of_charges_11.doc; Coppell Fee.xls; ConsultingEngineerCont .do
c
Keith:
I revised contract and fee per your instructions. Please review one
more time and note exclusions to survey scope. Let me know if there is
an issue and we can revise again. No other changes to agreement or
scope.
Thanks,
Raj
C. RAAJAN MEHTA, PE
PRINCIPAL
JQi
2105 COMMERCE STREET, SUITE 200, DALLAS, TEXAS 75201
972 392.7340 PHONE 972.603.6653 CELL
JQENG.COM
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-----Original Message-----
From: Keith Marvin [mailto:kmarvin@coppelltx.gov]
Sent: Wednesday, May 18, 2011 8:36 AM
To: Raj Mehta
Subject: Re: Scope and Fee
Raj,
I looked through this, and it looks to be in good shape. The only thing
I added was a mylar set of as-builts. Go ahead and strip out the
attachment "A" from the contract and replace it with this. Fill in your
numbers and your firm information. We're going to pass on the as-built
survey, so go ahead and pull that out of your numbers.
We'll also need a rate sheet for additional services in the event we
need to do an amendment. You can put the as-built survey info in there
in the event we want to add it later.
Call with any questions. We'll shoot for the June 14th City Council
meeting for award.
Keith
Keith Marvin, P.E.
(8/22/2011) Keith Marvin - RE: Scope and FeePage 2
Project Engineer
(972) 304-3681
>>> "Raj Mehta" <RMehta@jqieng.com> 5/17/2011 5:07 PM >>>
Keith:
We can provide boundary verification as part of the as-built survey. No
fee revision for that line item was required. I did adjust the
reproduction costs to deliver the required number and format of progress
submittals. I also increased technician time by 20 hrs for the overall
project to allow for delivery of CADD files at the 60% and 90%
milestones.
The contract language is fine. I made majority of adjustments in
Attachment A. I assume my scope id the "Project Specific Scope"
referred to in Attachment A. Changes that I made to the Project
Specific Scope are highlighted in yellow. I'm guessing you and I may
have one more round of comments/revisions, but I am pleased we were
close on the first go-around.
Thanks,
Raj
C. RAAJAN MEHTA, PE
PRINCIPAL
2105 COMMERCE STREET, DALLAS, TEXAS 75201
972 392.7340 PHONE 972.603.6653 CELL
RMEHTA@JQIENG.COM EMAIL
JQENG.COM
ZWEIG WHITE HOT FIRM
2009, 2008, 2007
(8/22/2011) Keith Marvin - RE: Scope and FeePage 3
ZWEIG WHITE BEST FIRM
2009, 2008, 2007
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POSITION RATE/HR.
PRINCIPAL $185
SENIOR PROJECT MANAGER (PE) $140
ENGINEER (PE) $120
CONSTRUCTION SERVICES (PE) $125
ENGINEER (EIT) $105
DESIGNER $90
TECHNICIAN/DRAFTER $75
ADMINISTRATION $50
EXPENSES
Plotting Printing
Bond $4.00 per plot Bluelines/Blacklines $0.55 per square foot
Color $15.00 per plot Offset and Xerox Copies/Prints $0.10 per side copy
Vellum $11.50 per plot Color Copies/Prints $0.50 per side copy
Mylar $15.00 per plot Binding $0.75 per book
Travel
47¢ per mile
OTHER DIRECT EXPENSES
Other direct expenses are reimbursed at actual cost times multiplier of 1.15. They
include outside printing and reproduction expense, communication expense, travel,
transportation and subsistence away from Dallas and other miscellaneous expenses
directly related to the work, including costs of laboratory analysis, tests, and other work
required to be done by independent persons other than staff members.
Effective January, 2011
Adjusted annually
CITY OF COPPELL
CONSULTING ENGINEERS CONTRACT
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS §
CITY OF COPPELL §
THIS ENGINEERING SERVICES CONTRACT,
hereinafter referred to as
"Contract," made, entered into and executed this the _______day of ______________, 2011, by
and between the City of Coppell acting by and through the City Manager with approval of the City
Council hereinafter referred to as "City", and JQ Infrastructure, hereinafter referred to as
"Engineer".
WITNESSETH
WHEREAS, the City desires to contract for Professional Engineering Services, hereinafter
referred to as "Services", in connection with the Reconstruction of Vanbebber Road and Sandy
Knoll Drive, hereinafter referred to as the "Project"; and
WHEREAS, the Engineer is acceptable to the City and is willing to enter into a Contract
with the City to perform the hereinafter defined Services necessary to complete the Project; and
WHEREAS, said Services shall be as defined herein and in the detailed Basic Services,
Attachment A, and Special Services, Attachment B, incorporated herein by attachment and by
reference; and
WHEREAS, this contract shall be administered on behalf of the City by its City Engineer
or his duly authorized representative. The Engineer shall fully comply with any and all
instructions from said City Engineer.
AGREEMENT
NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants
and agreements herein contained, do mutually agree as follows:
The City agrees to retain the Engineer, and the Engineer agrees to provide Services in connection
with the Project as defined herein, and for having rendered such Services the City agrees to pay to
the Engineer fee for these Services as mutually agreed. All Services under this Contract shall be
performed under the direct supervision of the City Engineer.
1. Scope of Services,
A. Basic Services Parts I & II: The work tasks and activities to be performed and
deliverable to be provided by the Engineer shall be in accordance with Attachment
A, Scope of Services, including modifications to the Basic Services as mutually
agreed to by the City and the Engineer in accordance with the provisions of this
Contract.
B. Additional Services Not Included In Basic Services: When mutually agreed to in
writing by the City and the Engineer, the Additional Services shall be provided by
the Engineer. These Additional Services are not included as a part of Basic
Services and shall be paid for by the City in addition to payment for Basic Services.
Should it be determined that one or more of the requirements of this Contract
conflict with the requirements of the Scope of Services, including modifications to
the Scope of Services or any attachments to this contract; the requirement of the
Contract shall govern.
2. Progress Schedule. Within ten (10) days after receiving Notice to Proceed (NTP) the
Engineer shall submit to the City a Schedule of Services consisting of a listing of the major
Project tasks, the estimated consultant hours required to perform the tasks, the percentage of
the Contract budget estimated to be allocated to each task and a bar chart schedule showing
task beginning and completion dates. Significant milestones for the Project shall be
identified. At a minimum, milestones shall be provided for the three design submittals
described in Attachment A, Scope of Services: Conceptual Design Submittal, Preliminary
Design Submittal, and Final Plans, Specifications, and Estimate (PS&E) Submittal. Based
on Schedule of Services, the City shall compile Attachment D, Project Schedule which
shall become a part of this Contract upon approval of the Engineer and the City. The
Engineer shall provide to the City information to report and monitor the design tasks
within the Project Schedule by completing a "Design Progress Report" on a form provided
by the City. The Engineer shall complete and provide to the City said report at two week
intervals.
Page 2
3. Compensation.
A. Basic Services Fee: The Engineer shall be paid a fee for Basic Services under this
Contract pursuant to the Fee Schedule described in Attachment A, Scope of
Services. Basic Services Fee shall not exceed the lump sum of One hundred and
forty-six thousand, nine hundred and forty dollars ($146,940.00) provided,
however, that modifications to the Basic Services, or other conditions defined herein
may necessitate a change of Fee which shall be reduced to writing and approved by
the City or its designee.
D. Invoices: The Engineer shall submit invoices at not less than thirty (30) calendar
days for Basic Services Part I and/or Basic Services Part II on or before the twenty
fifth (25th) calendar day of the month, or the preceding business day if the twenty
fifth occurs on a weekend and/or observed holiday. Payment shall be based on the
invoices submitted to the City, provided that Services completed as indicated in the
Design Progress Reports approved by the City equals or exceeds the increment
percentage requested on the Engineer's invoices. Engineer's invoices to City shall
provide complete information and documentation to substantiate Engineer's charges
and shall be in a form to be specified by the City Engineer. Should additional
documentation be requested by the City Engineer the Engineer shall comply
promptly with such request.
E. Payments: All payments to Engineer shall be made on the basis of the invoices
submitted by the Engineer and approved by the City. Following approval of
invoices, City shall endeavor to pay Engineer promptly, however, under no
circumstances shall Engineer be entitled to receive interest on amounts due. The
City, in compliance with Texas State law, shall process a maximum of one payment
to the Engineer per month. City reserves the right to correct any error that may be
discovered in any invoice whether paid to the Engineer or not, and to withhold the
funds requested by the Engineer relative to the error.
4. Fee Increases. Any other provision in this Contract notwithstanding, it is specifically
understood and agreed that the Engineer shall not be authorized to undertake any Services
pursuant to this Contract requiring the payment of any fee, expense or reimbursement in
addition to the fees stipulated in Article 3 of this Contract, without having first obtained
specific written authorization from the City. The written authorization for additional
Services shall be in the form of a Modification to the Scope of Services approved by the
City Engineer and/or the City Council, if required.
Page 3
5. Modifications to the Scope of Services. Either the Engineer or the City Engineer may
initiate a written request for a Modification to the Scope of Services when in the opinion of
the requesting Party, the needs and conditions of the Project warrant a modification. Upon
the receipt of a request by either Party, the Engineer and the City Engineer shall review
the conditions associated with the request and determine the necessity of a modification.
When the Parties agree that a modification is warranted, the Engineer and the City
Engineer shall negotiate the specific modification(s) and any changes in the Total
Maximum Fee or Project Schedule resulting from the modification(s). Approval of a
modification shall be in the form of a written Modification to the Scope of Services which
clearly defines the changes to the previously approved Scope of Services, Fee and/or
Project Schedule. Said written Modification shall be approved by Engineer, authorized by
the City Council, if required, and issued by the City Engineer. Issuance of the approved
Scope of Services modification shall constitute a notice to proceed with the Project in
accordance with the modified Scope of Services. The City Engineer may issue written
Modifications to the Scope of Services without prior approval of the City Council when the
modifications are to be accomplished within the authorized Total Maximum Fee and do not
materially or substantively alter the overall scope of the Project, the Project Schedule or the
Services provided by the Engineer.
6. Project Deliverables. For each submittal identified in Attachment A, Scope of Services,
the Engineer shall provide the City with number of complete sets of drawings
specifications and electronic file copies as described in Attachment A.
A transmittal letter shall be included with the Environmental Reports and shall include an
executive summary outlining: a.) Findings of the Reports; b.) Conclusions; c.)
Recommendations; and d.) Mitigation/remediation cost estimates.
7. Project Control. It is understood and agreed that all Services shall be performed under the
administrative direction of the City Engineer. No Services shall be performed under this
Contract until a written Notice to Proceed is issued to the Engineer by the City Engineer.
In addition, the Engineer shall not proceed with any Services after the completion and
delivery to the City of the Conceptual Design Submittal, Preliminary Design Submittal, or
the Final PS&E Submittal as described in the Basic Services without written instruction
from the City. The Engineer shall not be compensated for any Services performed after
the said submittals and before receipt of City's written instruction to proceed.
8. Partnering. The City shall encourage participation in a partnering process that involves the
City, Engineer and his or her sub-consultants, and other supporting jurisdictions and/or
agencies. This partnering relationship shall begin at the Pre-Design Meeting and continue
for the duration of this Contract. By engaging in partnering, the parties do not intend to
create a legal partnership, to create additional contractual relationships, or to in any way
alter the legal relationship which otherwise exists between the City and the Engineer. The
partnering effort shall be structured to draw on the strengths of each organization to identify
Page 4
and achieve reciprocal goals. The objectives of partnering are effective and efficient
contract performance and completion of the Project within budget, on schedule, in
accordance with the Scope of Services, and without litigation. Participation in partnering
shall be totally voluntary and all participants shall have equal status.
9. Disputes. The City Engineer shall act as referee in all disputes under the terms of this
Contract between the Parties hereto. In the event the City Engineer and the Engineer are
unable to reach acceptable resolution of disputes concerning the Scope of Services to be
performed under this Contract, the City and the Engineer shall negotiate in good faith
toward resolving such disputes. The City Engineer may present unresolved disputes
arising under the terms of this Contract to the City Manager or designee. The decision of
the City Manager or designee shall be final and binding. An irreconcilable or unresolved
dispute shall be considered a violation or breach of contract terms by the Engineer and shall
be grounds for termination. Any increased cost incurred by the City arising from such
termination shall be paid by the Engineer.
10. Engineer's Seal. The Engineer shall place his Texas Professional Engineers seal on all
engineering documents and engineering data prepared under the supervision of the
Engineer in the performance of this Contract.
11. Liability. Approval of the Plans, Specifications, and Estimate (PS&E) by the City shall
not constitute nor be deemed a release of the responsibility and liability of Engineer, its
employees, subcontractors, agents and consultants for the accuracy and competency of their
designs, working drawings, tracings, magnetic media and/or computer disks, estimates,
specifications, investigations, studies or other documents and work; nor shall such approval
be deemed to be an assumption of such responsibility by the City for any defect, error or
omission in the design, working drawings, tracings, magnetic media and/or computer disks,
estimates specifications, investigations, studies or other documents prepared by Engineer,
its employees, subcontractors, agents and consultants. Engineer shall indemnify City for
damages resulting from such defects, errors or omissions and shall secure, pay for and
maintain in force during the term of this Contract sufficient errors and omissions insurance
in the amount of $250,000.00 single limit, with certificates evidencing such coverage to be
provided to the City. The redesign of any defective work shall be the sole responsibility
and expense of the Engineer. Any work constructed, found to be in error because of the
Engineer's design, shall be removed, replaced, corrected or otherwise resolved at the sole
responsibility and expense of the Engineer. The parties further agree that this liability
provision shall meet the requirements of the express negligence rule adopted by the Texas
Supreme Court and hereby specifically agree that this provision is conspicuous.
12. Indemnification. Engineer shall indemnify, hold harmless and defend the City of
Coppell, its officers, agents and employees from any loss, damage, liability or expense,
including attorney fees, on account of damage to property and injuries, including death, to
all persons, including employees of Engineer or any associate consultant, which may arise
Page 5
from any errors, omissions or negligent act on the part of Engineer, its employees, agents,
consultants or subcontractors, in performance of this Contract, or any breach of any
obligation under this Contract. It is further understood that it is not the intention of the
parties hereto to create liability for the benefit of third parties, but that this agreement shall
be solely for the benefit of the parties hereto and shall not create or grant any rights,
contractual or otherwise to any person or entity. The parties further agree that this
indemnification provision shall meet the requirements of the express negligence rule
adopted by the Texas Supreme Court and hereby specifically agree that this provision is
conspicuous.
13. Delays and Failure to Perform. Engineer understands and agrees that time is of the
essence and that any failure of the Engineer to complete the Services of this Contract within
the agreed Project Schedule shall constitute material breach of this Contract. The Engineer
shall be fully responsible for its delays or for failures to use diligent effort in accordance
with the terms of this Contract. Where damage is caused to the City due to the Engineer's
failure to perform in these circumstances, the City may withhold, to the extent of such
damage, Engineer's payments hereunder without waiver of any of City's additional legal
rights or remedies. The Engineer shall not be responsible for delays associated with
review periods by the City in excess of the agreed Project Schedule.
14. Termination of Contract. It is agreed that the City or the Engineer may cancel or
terminate this Contract for convenience upon fifteen (15) days written notice to the other.
Immediately upon receipt of notice of such cancellation from either party to the other, all
Services being performed under this Contract shall immediately cease. Pending final
determination at the end of such fifteen-day period, the Engineer shall be compensated on
the basis of the percentage of Services provided prior to the receipt of notice of such
termination and indicated in the final Design Progress Report submitted by the Engineer
and approved by the City.
15. Personnel Qualifications. Engineer warrants to the City that all Services provided by
Engineer in the performance of this Contract shall be provided by personnel who are
appropriately licensed or certified as required by law, and who are competent and qualified
in their respective trades or professions.
16. Quality Control. The Engineer agrees to maintain written quality control procedures.
The Engineer further agrees to follow those procedures to the extent that, in the Engineer's
judgment, the procedures are appropriate under the circumstances.
17. Ownership. All Engineer's designs and work product under this Contract, including but
not limited to tracings, drawings, electronic or magnetic media and/or computer disks,
estimates, specifications, investigations, studies and other documents, completed or partially
completed, shall be the property of the City to be used as City desires, without restriction;
and Engineer specifically waives and releases any proprietary rights or ownership claims
Page 6
therein and is relieved of liability connected with any future use by City. Copies may be
retained by Engineer. Engineer shall be liable to City for any loss or damage to such
documents while they are in the possession of or while being worked upon by the Engineer
or anyone connected with the Engineer, including agents, employees, consultants or
subcontractors. All documents so lost or damaged while they are in the possession of or
while being worked upon by the Engineer shall be replaced or restored by Engineer
without cost to the City.
18. Project Records and Right to Audit. The Engineer shall keep, retain and safeguard all
records relating to this Contract or work performed hereunder for a minimum period of
three (3) years following the Project completion, with full access allowed to authorized
representatives of the City upon request for purposes of evaluating compliance with
provisions of this Contract. Should the City Engineer determine it necessary, Engineer
shall make all its records and books related to this Contract available to City for inspection
and auditing purposes.
19. Non-Discrimination. As a condition of this Contract, the Engineer shall take all necessary
action to ensure that, in connection with any work under this Contract it shall not
discriminate in the treatment or employment of any individual or groups of individuals on
the grounds of race, color, religion, national origin, age, sex or physical impairment
unrelated to experience, qualifications or job performance, either directly, indirectly or
through contractual or other arrangements.
20. Gratuities. City of Coppell policy mandates that employees shall never, under any
circumstances, seek or accept, directly or indirectly from any individual doing or seeking to
do business with the City of Coppell, loans, services, payments, entertainment, trips,
money in any amount, or gifts of any kind.
21. No Waiver. No action or failure to act on the part of either Party at any time to exercise
any rights or remedies pursuant to this Contract shall be a waiver on the part of that Party
of any of its rights or remedies at law or contract.
22. Compliance with Laws. The Engineer shall comply with all Federal, State and local
laws, statutes, City Ordinances, rules and regulations, and the orders and decrees of any
courts, or administrative bodies or tribunal in any matter affecting the performance of this
Contract, including without limitation, worker's compensation laws, minimum and
maximum salary and wage statutes and regulations, and licensing laws and regulations.
When required, Engineer shall furnish the City with satisfactory proof of compliance
therewith.
23. Severability. In case one or more of the provisions contained in this Contract shall for any
reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provisions hereof and this Contract shall be
Page 7
construed as if such invalid, illegal or unenforceable provision had never been contained
herein.
24. Venue. With respect to any and all litigation or claims, the laws of the State of Texas shall
apply and venue shall reside in Dallas County.
25. Prior Negotiations. This Contract supersedes any and all prior understandings and
agreement by and between the Parties with respect to the terms of this Contract and the
negotiations preceding execution of this Contract.
26. Contacts. The Engineer shall direct all inquiries from any third party regarding
information relating to this Contract to the City Engineer.
Page 8
27. Notification. All notices to either Party by the other required under this Contract shall be
delivered personally or sent by certified U.S. mail, postage prepaid, addressed to such Party
at the following respective addresses:
City: City of Coppell, Texas
______________________
______________________
______________________
______________________
Engineer: JQ Infrastructure
C. Raajan Mehta, P.E.
2105 Commerce St., Ste. 200
Dallas, Texas 75201
IN WITNESS WHEREOF, the City of Coppell, Texas and the Engineer has caused these
presents to be executed by duly authorized representatives on the day and year set forth above.
THE CITY OF COPPELL ENGINEER: JQ Infrastructure
BY: BY:
______________________ C. Raajan Mehta, P.E. - Principal
Mayor Name & Title
Date: __________________ Date:_________________________
ATTEST: ATTEST:
_______________________ ______________________________
(CORPORATE SEAL)
Page 9
ATTACHMENT "A" BASIC SERVICES
Task 1 – General Requirements
ENGINEER shall perform all general administrative duties associate with the project,
including progress monitoring, scheduling, general correspondence, office administration and
invoicing. These duties include maintaining day to day contact and liaison with the OWNER,
ensuring the needs of the OWNER are met in a timely manner and ensuring that the work is
executed in accordance with the work plan, budget and schedule.
ENGINEER will attend one (1) Project Kickoff Meeting and will attend up to six (6) Project
Progress Meetings during the design phase of the project.
ENGINEER will prepare notes, minutes, memorandums and reports and provide copies of
these documents as required by the OWNER as required for completion of tasks outlined this
Scope of Work.
Limits of Project
The general limits of this project can be defined as follows:
1.Vanbebber Road – From north Right-of-Way boundary to south Right-of-Way
boundary, from east intersection of Vanbebber Road and Denton Tap Road, to
west intersection of Vanbebber Road and Heartz Road, approximately 1,300
linear feet.
2.Sandy Knoll Drive – From east Right-of-Way boundary to west Right-of-Way
boundary, from south intersection of Sandy Knoll Drive and Sandy Lake Road
to north intersection of Sandy Knoll Drive and Woodhurst Drive, approximately
2,000 linear feet.
Task 2 – Survey
ENGINEER will provide services of a State of Texas Registered Professional Land Surveyor
to provide boundary, right-of-way, and topography survey of Vanbebber Road, approximately
1,300 linear feet from Denton Tap Road to Heartz Road, and Sandy Knoll Drive,
approximately 2,000 linear feet from Sandy Lake Road to Woodhurst Drive, for the design of
road pavement, sidewalk, and utility reconstruction. Scope of Work includes the following:
1.Coordination with the City of Coppell to provide survey notification and/or right-
of-entry letters to adjacent property owners.
Page 10
2.Horizontal and vertical survey control will be based on the City of Coppell
Geodetic Control Network.
3.As a minimum, provide a temporary benchmark every 1,000 feet. Temporary
benchmarks will not be placed on curbs, sidewalks, or in pavements subject to
reconstruction.
4.Research Dallas County Appraisal District records for property owner names and
property addresses.
5.Research Deed Records of Dallas County, Texas, for right-of-way lines, sidewalk
easements along Vanbebber Road, and adjacent lot boundary or parcel boundary
information.
6.Locate and measure property boundary monuments to verify the right-of-way
location.
7.The topography survey will include the entire street right-of-way width. Cross
sections will be measured every 50 feet from right-of-way line to right-of-way line,
including all grade breaks and visible improvements inside the right-of-way and a
minimum of 10 feet outside of the right-of-way.
8.The topography survey will extend 100 feet in all directions at every street
intersection and at every alley intersection.
9.The topography survey will extend to either the front porch or finished floor
elevations of the houses fronting the project streets. Obtain sufficient field
information needed for the design of new sidewalks for compliance with the
American Disabilities Act.
10.Map the location of improvements including, but not limited to the following:
a.Curbs, curb gutters, sidewalks, driveways, driveway approaches, and
pavements
b.Esplanades or medians
c.Curb inlets and/or storm drains with flowline elevations
d.Storm drain manholes with flowline elevations and pipe sizes
e.Water meters and water valves. Provide top of nut elevations of water valves.
f.Fire hydrants
g.Wastewater manholes with flowline elevations and pipe sizes
h.Wastewater clean outs
i.Irrigation control valves
j.Gas meters and valves
k.Light poles, power poles, and down guy wires
Page 11
l.Electric transformers and boxes
m.Telephone pedestals and boxes
n.Traffic signal control boxes
o.Traffic signs and utility signs
p.Mailboxes
q.Privacy walls and retaining walls with height and type of material identified
r.Fences with height and type of material identified
s.Trees with their sizes and types identified
t.Shrubs and landscape areas
11.Provide finished floor elevations of the houses at the following addresses to verify
new grading design at the intersection of Sandy Knoll Drive and Shadowcrest Lane:
a.
401 Sandy Knoll Drive
b.
468 Shadowcrest Lane
c.
469 Shadowcrest Lane
d.
505 Shadowcrest Lane
12.Submit underground utility lines location request to Texas 811. Map the locations
of paint marks and/or pin flags left by utility locators.
EXCLUDED FROM THIS SCOPE
1.Subsurface utility engineering level “A” and level “B” investigation.
2.Subdivision platting.
3.Preparation of parcel plat with metes and bounds description for new easement
exhibits.
4.Construction staking.
5.As-Built Survey
Task 3 – Detailed Design
ENGINEER will prepare detailed design drawings, specifications and bid documents for the
reconstruction of road pavement, sidewalk, and water, sewer and storm sewer at Vanbebber
Road, from Denton Tap Road to Heartz Road, and Sandy Knoll Drive, from Sandy Lake Road
to Woodhurst Drive, for the design. Scope of Work includes the following:
Page 12
1.Preparation of detailed plans and specifications, incorporating the OWNERS most
current design standards and details. Design plans will be prepared using AutoCadd
Version 2010. Digital files of all design plans will be delivered to the OWNER at
the completion of the project.
2.Plan reviews will be conducted at the 60%, 90% and 100% design stages.
Comments from OWNER will be addressed and incorporated into each subsequent
review set and into the final signed and sealed bid documents.
3.Each set for OWNER review will be submitted in hardcopy format. Review plans
and specifications will be bound. Four (4) complete hardcopies of each review set
comprised of two (2) full size 22 x 34 drawings and two (2) half size 11 x 17
drawings and two (2) sets of specifications including bid documents, will be
delivered to the OWNER. One electronic copy of the complete review submittal set
including drawings and bid documents in a *.PDF format shall be delivered to the
OWNER. A single copy of electronic CADD drawing files formatted in AutoCadd
Version 2010 shall be delivered with each progress review submittal at OWNERS
request.
4.Design shall include the following:
a.Pavement removal and reconstruction within the limits of the project.
Horizontal, vertical profile and cross sections at 50 ft. intervals, and all
driveway, intersections, and alley crossings that do not fall at the 50 ft.
interval location.
b.Grading plans shall include the design of retaining walls as necessary to
achieve the proposed grades within the limits of the project.
c.Water pipeline removal and reconstruction including service connections up
including replacement of meter can and setter, hydrants, flushing
connections, etc., within the limits of the project. Meter replacement will
be shown at locations determined by the OWNER and meters shall be
specified to be provided by OWNER and installed by the contractor.
d.Sanitary sewer pipeline removal and reconstruction including all manholes,
lateral connections and service connections up to the right-of-way and within
the limits of the project.
e.Removal and replacement of sidewalks and design of additional sidewalks as
agreed upon by the OWNER and ENGINEER, within the limits of the
project.
f.Removal and replacement of drive approached and drives up to the right-of-
way or to a point as determined by the ENGINEER and approved by the
OWNER.
g.On and off-site drainage analysis and evaluation of existing storm water
conveyance capacity, both surface and storm sewer, for each roadway
segment included in this scope of work.
Page 13
h.Removal and replacement of storm sewer system and extension/expansion of
the storm sewer system within the limits of the project, as agreed upon by
OWNER and ENGINEER.
i.Signage and striping plan.
j.Preparation of traffic control notes and specifications.
5.ENGINEER shall deliver four (4) sets of bidding documents to the OWNER that
consist of two (2) full size 22 x 34 drawings and two (2) half size 11 x 17 drawings
and four ( 4) sets of specifications that include standard bid tab, bid forms, etc.,
and technical specifications. A single copy of electronic CADD drawing files
formatted in AutoCadd Version 2010 shall be delivered with the bid document
submittal at OWNERS request.
6.At OWNERS discretion, the plans for Vanbebber Road and Sandy Knoll Drive may
be combined into a single set of construction documents or will be divided into two
separate construction projects.
Task 4 – Bidding Assistance
ENGINEER shall assist the OWNER during the construction phase and provide the following
services:
1.Attend up to two (2) pre-bid meetings, one meeting for each potential construction
project.
2.Respond in writing to all Contractor submitted questions, requests for clarification,
and requests for information (RFIs).
3.Publish all bid addenda including revisions to bid documents, specifications and
engineering plans.
4.ENGINEER shall reproduce, and distribute bid documents to prospective bidders in
either full size or half-size hardcopy format as requested by the prospective bidder.
ENGINEER shall maintain a current list of plan holders during the bidding period.
5.Review all bid tabulations and assist the OWNER in recommendation of award to
qualified contractor.
6.Combine all written addenda into a conformed set. Deliver fifteen (15) sets of
plans and specifications to OWNER that consist of ten (10) full size 22 x 34
drawings and five (5) half size 11 x 17 drawings and fifteen (15) sets of
specifications that include completed bid tab, bid forms, etc., and technical
specifications. A single copy of electronic CADD drawing files in formatted in
Page 14
AutoCadd Version 2010 and a *.PDF file shall be delivered with conformed set
submittal at OWNERS request.
Task 5 - Construction Phase Services
ENGINEER shall assist the OWNER during the construction phase and provide the following
services:
1.Attend one (1) public review/informational meeting per street at OWNERS request.
2.Attend pre-construction coordination meeting.
3.Attend a minimum of (6) construction progress meetings per street project
(minimum of 12 total meetings) to coordinate portions of the work related to the
ENGINEER’s design.
4.Attend up to six (6) site visits to observe construction of portions of the work
related to the ENGINEER’s design.
5.Perform review of submittals for work related to the ENGINEER’s design.
6.Provide written responses to RFI submittals for work related to the ENGINEER’s
design.
7.Provide review and written responses for Contractor Change Order Requests and
Requests for Information.
8.Attend one (1) walk-through to perform substantial completion review and generate
a written punch list of items for Contractor to complete.
9.Attend one (1) final walk-through to review the completed punch list.
10.Provide full-size original mylars, one (1) black line hardcopy, electronic PDF and
CADD formatted Record Documents that reflect the As-Built conditions. A single
copy of electronic CADD drawing files formatted in AutoCadd Version 2010 shall
be delivered with as-built submittal.
Page 15
City of Coppell
Roadway Reconstruction Projects
Project A - Vanbebber Road, from Denton Tap Road to Heartz Road
Project B - Sandy Knoll Drive, from Sandy Lake Road to Woodhurst Drive
JQ Infrastructure
FEE BREAKDOWN
PREPARED BY: C. RAAJAN MEHTA PE
LAST REVISED: 05/05/2011
Senior
Project Direct Costs
Project
Principal, Designer
Manager, Engineer (mileage,
Admin hrs.Survey, LSSub-Total $ for Task
hrshrs.hrs.hrs.copies, etc)
TaskNo.Description
1.1
General Proj Mgmt
12.0040.00$ 7,820.00
1.2
Kickoff Meeting (1)
3.003.00$ 735.00
1.3
Project Meetings (Assume 6)
12.00$ 1,680.00
1.4
QA/QC
30.00$ 4,200.00
1.5
Administration
40.00$ 2,000.00
1.6
Plans/Specs Repro
$ 3,000.00$ 3,000.00
$ 19,435.00
Project A - Vanbebber Road (1320 LF +/-)
A.1
Research/Review Exisitng Plans8.00$ 840.00
A.2
Design Survey$6,825.00$ 6,825.00
A.3
Drainage Evaluation8.0016.00$ 2,800.00
A.4
Prepare 60% Plans and Specifications
10.0060.00100.00$ 16,700.00
A.5
Comment Review and Response16.00$ 1,680.00
A.6
Prepare 100% Plans and Specifications10.0040.0070.00$ 11,900.00
A.7
Bid Phase Services (RFI/Addenda)24.0010.00$ 3,420.00
A.8
Construction Phase Services (Submittal/RFI/Observation)40.0030.00$ 6,900.00
A.9
Prepare As-Built Plans20.00$ 1,800.00
$ 52,865.00
Project B - Sandy Knoll (1900 LF)
B.1
Research/Review Exisitng Plans8.00$ 840.00
B.2
Design Survey$10,500.00$ 10,500.00
B.3
Drainage Evaluation12.0024.00$ 4,200.00
B,4
Prepare 60% Plans and Specifications
15.0060.00150.00$ 21,900.00
B.5
Comment Review and Response20.00$ 2,100.00
B.6
Prepare 100% Plans and Specifications15.0060.00100.00$ 17,400.00
B.7
Bid Phase Services (RFI/Addenda)40.0020.00$ 6,000.00
B.8
Construction Phase Services (Submittal/RFI/Observation)60.0030.00$ 9,000.00
B.9
Prepare As-Built Plans30.00$ 2,700.00
$ 74,640.00
1215547956040$ 17,325.00$ 3,000.00$ 146,940.00
Princ.Proj. Man.Proj. Eng.Des.Admin.
Hourly Rates =$ 185.00$ 140.00 $ 105.00$ 90.00 $ 50.00