DR1101-CS110830
Page 1 of 2
Ken Griffin - Re: North Lake
From:Ken Griffin
To:John Rutledge
8/30/2011 10:40 AM
Date:
Subject:Re: North Lake
CC:Leslie Henderson
John
I'm ok with what you are proposing. The Council action was a no increase amendment, so this is fine.
Go ahead and sign a copy and get it to me and I'll get the City Manager to execute it.
Ken Griffin
>>> John Rutledge <JLR@freese.com> 8/26/2011 3:37 PM >>>
Ken,
I have talked with the folks in permitting and got them started on their work for the permitting. I'll keep
you informed as they go.
Attached is a proposed change order for the permitting work and I wanted to get your reaction to it. I
don't know what you told your Council, but I'm suggesting a slight variation if you're agreeable to it.
The remaining money is $12,900 and the fee for the permitting is $11,700, leaving $1,200. Part of the
fee assumption was that the design work would be side by side with the permitting. As the design work
was proceeding, we were planning on using that budget to produce some of the figures and information
the permitting guys are going to need ("conceptual plans" in task 2), which are really just making
figures out of some of the preliminary drawings. It's not a big effort, but it is more than $1200 and what
I have in here is simply a no change in cost. We'll do the rest at risk and in advance of the design. It's
not enough to bother going to Council to explain and I can deduct the 1200 from the final design when
it's ready to go. If, based on what you told Council, need to show this CO as a $1200 deduct, that's
fine, too. We'll still do it in advance to keep things straight and on schedule.
If you need a different format for execution, let me know and we'll get the paperwork out of the way.
It's not holding anything up.
Thanks
JLR
John L. Rutledge, P.E.
Freese and Nichols, Inc.
4055 International Plaza St 200
Fort Worth, TX 76109
817-735-7284
jlr@freese.com
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Page 2 of 2
________________________________
This electronic mail message is intended exclusively for the individual or entity to which it is
addressed. This message, together with any attachment, may contain the sender's organization's
confidential and privileged information. The recipient is hereby notified to treat the information as
confidential and privileged and to not disclose or use the information except as authorized by sender's
organization. Any unauthorized review, printing, retention, copying, disclosure, distribution,
retransmission, dissemination or other use of, or taking of any action in reliance upon, this information
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Page 1 of 2
Ken Griffin - RE: North Lake
From: John Rutledge <JLR@freese.com>
To: Ken Griffin <kgriffin@coppelltx.gov>
Date: 8/30/2011 10:50 AM
Subject: RE: North Lake
I appreciate it
Thanks
JLR
John L. Rutledge, P.E.
Freese and Nichols, Inc.
4055 International Plaza St 200
Fort Worth, TX 76109
817-735-7284
jlr@freese.com
From: Ken Griffin [mailto:kgriffin@coppelltx.gov]
Sent: Tuesday, August 30, 2011 10:40 AM
To: John Rutledge
Cc: Leslie Henderson
Subject: Re: North Lake
John
I'm ok with what you are proposing. The Council action was a no increase amendment, so this is fine.
Go ahead and sign a copy and get it to me and I'll get the City Manager to execute it.
Ken Griffin
>>> John Rutledge <JLR@freese.com> 8/26/2011 3:37 PM >>>
Ken,
I have talked with the folks in permitting and got them started on their work for the permitting. I'll keep
you informed as they go.
Attached is a proposed change order for the permitting work and I wanted to get your reaction to it. I
file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4E5CC093C...10/6/2011
Page 2 of 2
don't know what you told your Council, but I'm suggesting a slight variation if you're agreeable to it.
The remaining money is $12,900 and the fee for the permitting is $11,700, leaving $1,200. Part of the
fee assumption was that the design work would be side by side with the permitting. As the design work
was proceeding, we were planning on using that budget to produce some of the figures and information
the permitting guys are going to need ("conceptual plans" in task 2), which are really just making
figures out of some of the preliminary drawings. It's not a big effort, but it is more than $1200 and what
I have in here is simply a no change in cost. We'll do the rest at risk and in advance of the design. It's
not enough to bother going to Council to explain and I can deduct the 1200 from the final design when
it's ready to go. If, based on what you told Council, need to show this CO as a $1200 deduct, that's
fine, too. We'll still do it in advance to keep things straight and on schedule.
If you need a different format for execution, let me know and we'll get the paperwork out of the way.
It's not holding anything up.
Thanks
JLR
John L. Rutledge, P.E.
Freese and Nichols, Inc.
4055 International Plaza St 200
Fort Worth, TX 76109
817-735-7284
jlr@freese.com
[cid:image001.gif@01CC6406.08A1E1F0]
Please consider the environment before printing this message.
________________________________
This electronic mail message is intended exclusively for the individual or entity to which it is
addressed. This message, together with any attachment, may contain the sender's organization's
confidential and privileged information. The recipient is hereby notified to treat the information as
confidential and privileged and to not disclose or use the information except as authorized by sender's
organization. Any unauthorized review, printing, retention, copying, disclosure, distribution,
retransmission, dissemination or other use of, or taking of any action in reliance upon, this information
by persons or entities other than the intended recipient is prohibited. If you received this message in
error, please immediately contact the sender by reply email and delete all copies of the material from
any computer. Thank you for your cooperation.
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CONTRACT CHANGE AUTHORIZATION FORM
Amend # 1
Client: City of Coppell FNI Project No.: CPL11192
Client Contract Ref.:
Attn: Ken Griffin, P.E.
Date: Aug 26, 2011
Project Description: Lowering North Lake Conservation Poole
Description of Services Added/Deleted:
Delete geotechnical services from the original scope and add the preliminary 404 permitting services
described in Attachment A
Deliverables:
Memorandum summarizing permitting and mitigation options, if a 404 permit is found to be
necessary, and a summary of the determination if it is not.
Compensation shall be adjusted as follows:
No change in compensation
Original Contract $45,500
Amended Amount $0
Revised Total Contract $45,500
Schedule shall be adjusted as follows:
Memorandum will be delivered within 6 weeks of notice to proceed. However, this schedule is dependent on
multiple meetings and communications with the US Army Corps of Engineers and is not fully within FNI
control.
The above described services shall proceed upon return of this Contract Change Authorization. Services will
be billed as they are done. All other provisions, terms, and conditions of the agreement for services which are
not expressly amended shall remain in full force and effect.
A contract modification will be submitted.
This Contract Change Authorization will serve as contract modification.
FREESE AND NICHOLS, INC.: CLIENT:
BY: BY:
John Rutledge, P.E.
Print or Type NamePrint or Type Name
TITLE: TITLE:
DATE: DATE:
4055 INTERNATIONAL PLAZA, SUITE 200 FORT WORTH, TEXAS 76109-4895 TELEPHONE: 817-735-7300 METRO: 817-429-1900 FAX: 817-735-7491
||||
ATTACHMENT A
SCOPE OF SERVICES
Preliminary Section 404 (Clean Water Act) Permitting Services
NORTH LAKE CONSERVATION POOL PROJECT
CITY OF COPPEL, TEXAS
Task 1. Conduct Site Visit
Freese and Nichols, Inc. (FNI) environmental scientists will conduct a site visit to make observations in
the project area in order to describe the existing conditions (environment) and assist with assessing
project impacts. The presence and locations of waters of the U. S. and potential threatened/endangered
(T/E) species habitat will be identified.
Task 2. Prepare Pre-Application Meeting Request (PMR)
FNI will prepare a Pre-Application Meeting Request (PMR) for submittal to the U.S. Army Corps of
Engineers (USACE) for the City of Coppell’s North Lake Conservation Pool Project. The PMR will
include a project location map, project site map, conceptual plans for the proposed project, the
approximate area of open water impacts, and a delineation of waters of the U.S. within the proposed
project area.
Task 3. Jurisdictional Determination (JD) Report
FNI will prepare a JD report (delineation of waters of the U.S.) that identifies the presence and
locations of waters of the U.S. within the proposed project area. The JD report will be submitted to the
USACE as an attachment to the PMR and will include project location and site maps.
Task 4. Attend Pre-Application Meeting
FNI will attend one (1) pre-application meeting with the USACE in order to discuss project permitting
and compensatory mitigation options.
Task 5. Prepare Pre-Application Meeting Memo
FNI will prepare a memo summarizing permitting and mitigation options discussed during the USACE
pre-application meeting.
4055 INTERNATIONAL PLAZA, SUITE 200 FORT WORTH, TEXAS 76109-4895 TELEPHONE: 817-735-7300 METRO: 817-429-1900 FAX: 817-735-7491
||||