ST9304-CS 881024October 24, 1988
To:
From:
Re:
Frank Trando, Finance Director, Deputy City Manager
Carmen Chapman, Accounting Clerk
Belt Line Road East-West Project
This response is in reference to to the memo that Mr. Doyle asked be reviewed.
Attached is a memo from Dallas County Public Works regarding their contribution
toward the Denton Tap Improvement Project and the Belt Line Road Improvement
project. Total funding is $4.25 million with $2.6 million being applied to
the Denton Tap Road Project. This leaves $1.65 million funding for the
Belt Line East-West project. At this point we have already spent $137,187.10
on Engineering fees and have encumbered $484,209.00 on the same. Please see
sheet #2 which is attached to this memo.
Given the estimates for construction on all three segments of the Belt Line
East-West project and the amounts already expended, it appears that we will
have an estimated deficit of $6,171,396.10. Additional funding is necessary
even to complete only one segment of the Belt Line East-West project.
(Please sheet number 3 which is attached to this memo.)
If you have any questions let me know.
DALLAS COUNTY
PUBLIC WORKS
March 23, 1988
Mr. Alan D. Ratliff
City Manager
City of Coppell
P.O. Box 478
Coppell, Texas 75019
CITY MA~A~R
Belt Line Road Project 490-403
(Denton Tap to East City Limit Line)
(Denton Tap - Belt Line to Denton Creek)
Dear Mr. Ratliff:
We have received the draft request from your Engineer to
apply $2,600,000.00 of the project funding to the section
of Denton Tap Road from Belt Line Road to Denton Creek. We
are concerned that remaining portion of monies will not be
adequate to fund the construction of Belt Line from MacArthur
to the East City Limits. Our estimate of the Belt Line sec-
tion is approximately $2,200,000.00~ With $2.6 million being
applied to Denton Tap leaves a balance of $1,650,000.00,
yielding a shortfall of funding of $550,000.00. This does
not include any costs for right-of-way acquisition, adminis-
trative costs of bond sales, testing, and such.
As stated previously, the County believes that six lanes should
be constructed from MacArthur to the East City Limits because
of the predicted traffic counts for this area. Please keep
this in mind when finalizing your request for the funding
of these'projects.
Should you have any questions, please contact me.
Sincerely,
Bryan,
D~ctor of Public
A~/kjm
cc: Mr. Wayne Ginn, City Engineer
411 Elm Street
Dallas, Texas 75202
653-7151
City of Coppell
Detail of Expenditures
Belt Line Road East-West Project
10-24-88
Description
Project #375: MacArthur to the
west end overflow
Project #377: Moore Road to
MacArthur Road
Project #382: Moore Road to
Denton Tap Road
Project #280-026: Belt Line
Road alignment project
Project #333: Mockingbird
to west end overflow,
bridge design for Grape-
vine Creek
Schrader and Associates
Amount Amount
Paid Encumbered TOtal
$ 68,828.75 $ 24,309.00 $ 93,137.75
900.00 261,900.00 262,800.00
180.00 198,000.00 198,180.00
6,795.35 0.00' 6,795.35
60,183.00 0.00'* 60,183.00
300.00 0.00 300.00
Total
$137,187.10 $484,209.00*** $621,396.10
We do not have an amount for recording an encumbrance, however we are
being charged almost monthly for services on this project. It is
necessary for Ginn, Inc. to give us an estimate for the total cost of
this project.
** This project was discontinued as of 3-31-88.
*** The amount encumbered does not remain constant because the contract amounts
for each project changes monthly without change orders.
sheet #2
City of Coppell
Estimated funding & expenditures
Belt Line Road East-West
Revenue:
Funding through Dallas County
$1,650,000..00
Expenditures:
Estimated Construction Costs for project #375
Estimated Construction Costs for project #377
Estimated Construction Costs for project #382
Expenditures already made 9-30-88
Encumbrance for Ginn, Inc.
Current estimated deficit
(2,.500,000.00)
(2,700,000.00)
(2, oo0,0oo, oo)
(137~187.10)
(484;209~00)
$(6'171;396210)
sheet #3