ST8505-AG 890808Rev. 4-24-89
AGENDA REQUEST FORM
Cl'l~ COUNCIL MEI~II~G August 8, 1989
ITeM CAPTION:
Briefing and discussion on C.I.P.
Project Beltline Road
,? OTHE~ ]~EP.: G'inn~ 'Inc.
~UATIO~F
IT~: DA~: Jul~ 31f 1989
At the July 25, 1989 City Council Meeting, a n-mher of questions were asked
about the ~ap~tal Tmprovement Project. Topics included but were not limited
to retainage~ landscap~n~ replacement, mulching, pretreatment for weeds,
johnson grass, and also Status of bidding for landscaping on the Denton
Tap Road projects. Additionally, it'was requested that a status report be
provided every two (2) weeks for the duration of the project.
Attached is a summ~ry memo from Ginn,' Inc., the Project Engineers for the
projects. Ginn Inc. will be at this Council Meeting for any further ques-
tions and discussions.
BUDGET AMT.: AMT. ESTIMATED: AMT. +/- BUDGET
COMMENTS: FINANCIAL REVIEW, BY:
LEGAL REV[E~ BY:
0588DS
REVZE~ED BY
GINN, INC.
July 31, 1989
Re:
P.E.
Belt Line Road Improvements (South)
Status Report
CONSULTING ENGINEERS
,. ?.
Dear Mr. Doyle:
Pursuant to our telephone conversation on July 26, 1989, we have
prepared and are transmitting herewith a Status Report for the
Belt Line Road (South) project.
Sincerely,
John C. Karlsruher, P.E.
JCK/dsp
CC'
Alan Ratliff
H. Wayne Ginn, P.E.
File 255
17103 Preston Road · Suite 100 · LB 118 · Dallas, Texas 75248 · Phone 214/248-4900
HT~TUH REPORT
To: Russel/~o~fe, P.E.
From: John C. Karlsruher, P.E.
Date: July 31, 1989
Subject:
Belt Line Road Improvements from I.H. 635 North to
the Belt Line Road/Denton Tap Road Intersection
The project is complete with the exception of one minor punch
list item on the roadway and a final walk through inspection on
the landscape and irrigation portion of the project (Change Order
#6). The final walk-through inspection of the project will be
accomplished on August 1, 1989. At present there are fourteen
(14) trees which appear to be dead. Approximately 80% of the
median hydromulch seeding has become viable. These items, as
well as other items addressed in the August 1, 1989 final walk
through will be handled appropriately.
We have received and are reviewing the Contractor's draft of his
final application for payment. After the results of the
abovementioned final walk through we will complete our final
tabulation of quantities and arrive at a final Contract Amount
with the Contractor. According to the latest figures the City of
Coppell is currently holding approximately $267,250 in retainage
under the Contract.
Prior to forwarding the Contractor's application for Final
Payment to the City of Coppell for approval and payment, we will
require the Contractor to complete his close-out procedures which
are in progress and include such things as completion of "As-
Built" Drawings, releases of liens from sub-contractors,
suppliers and etc., and settlement of all damage claims to the
satisfaction of the City of Coppell.
It is possible that the Contractor's application for Final
Payment may be forwarded to the City for consideration at the
August 22, 1989 City Council meeting if the project is ready for
acceptance at that time. If not, it could possibly be the first
of September before it could be considered for acceptance.
Please be assured that as we work through this final close out we
will be striving to assure that the final landscape meets the
City's expectations. On Sunday, July 30, we observed that the
planting beds have been cleaned up, the crepe myrtles are in
bloom, the trees are doing well and the grass has begun to fill
in nicely. Based on our observations we have no doubt that as
this landscape matures it will fulfill the requirements of the
City of Coppell.
Please call if you have any questions.
-D.
Items 15, 16 and 18 on the agenda will be considered by the
Council following Item No. 8 as there are citizens present to
discuss those items with the Council.
Item 5:
The Carrollton landfill is scheduled to be on the City Council
Agenda for the August 15, 1989 City Council meeting in
Carrollton. Mayor Wolfe urged Council members to contact
their counterparts in Carrollton to express their views on
this item.
Mayor Wolfe held a meeting with the Northlake Woodlands East
'homeowner f-milles. Of the fifty-seven (57) families contact-
ed, fifty-one (51) attended the meeting. Considerable dis-
cussion was held concerning drainage and drainage problems.
Citizens present request a study be conducted to determine
needs in the City. Hayor Wolfe informed Council that he has
directed the City Hanager to place an item on the August 8,
1989, for Council to decide on this study and the method of
funding.
Hayor Wolfe indicated that due to conversations with several
Council members the starting time of the Council vas being
considered to be changed. He required the consensus of the
Council, that beginning with the first meeting in August,
1989, the starting time for the Executive Sessions begin at
6:30 p.m. with the regular sessions beginning at 7:00 p.m. It
was the consensus of the Council that the times for the City
Council meeting be changed as stated previously.
Mayor Wolfe indicated that he has received comments from
several Council members that the entire Council be a part of
the budget sessions that have previously been conducted with
the Finance Committee. Following discussion on this item, it
was determined that the draft copy of the budget, that is
required to be filed with the City Secretary on August 5th of
each year, would be distributed to all City Council members.
Council in turn would submit questions back to the City
Manager's Department by the end of the following week. This
in turn would allow staff a week to review questions and
provide answers that required further review.
Councilmen Co~nnan requested that Council consider contacting
the Ministerial Association for a minister to be present at
each Council meeting to provide the invocation. This format
has been used in several other cities which Councilman Cow~an
has attended in business related work with GTE. Mayor Wolfe
indicated that he would contact the Ministerial Association
for their input on this request.
Councilman Thomas requested a status report on the landscaping
and release of retainage on Beltline Road south. It was
determined that this report would be placed as a regular item
on the City Council agenda until this project is completed.
Councilman Thomas also requested a copy of the monthly report
from the Consulting Engineers Ginn, Inc. and questioned if
this report is one that is received monthly.
Councilman Morton requested information on the Beltline Road
south project as to the median areas being pre-treated with
herbicide, both where the pine bark ~ulch has been used as
well as in the areas that were hydromulched.
City Council Llaison's Report
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