ST9304-CS 890405STATE OF TEXAS
COUNTY OF DALLAS
DRAFT PROPOSAL
AGREEMENT
CITY OF COPPELL AND CITY OF DALLAS
COOPERATIVE IMPROVEMENT OF BELT LINE ROAD
FROM
DENTON TAP ROAD TO MACARTHUR BOULEVARD
WHEREAS, the City of Coppell, Texas, hereinafter called
"Coppell", and the city of Dallas, Texas, hereinafter called
"Dallas", desire to enter into an agreement for the design,
preparation for, acquisition of right-of-way, if needed,
preparation of estimates of the cost of the project, preparation
of estimates of assessments of adjoining benefiting property
owners, and ultimately for construction of paving, (and) storm
drainage improvements and installation of street lighting,
traffic signalization, and regulatory signs, street signs,
landscape and sprinkler systems, and street furniture in
connection with the Belt Line Road Project from Denton Tap Road
to MacArthur Boulevard, in the cities of Coppell and Dallas; and,
Whereas, the Interlocal Cooperation Act, Article 4413 (32c)
Vernon's Annotated Civil Statutes, provides authorization for any
local government to contract with one or more local governments
to perform governmental functions and services under the terms of
the Act; and,
Whereas, Coppell and Dallas wish to share all costs of planning
the project including, but not limited to, surveying, engineering
and design, preparation of mapping and other instruments for use
in acquisition of right-of-way, if needed, and ultimately
construction of paving and drainage facilities, installation of
landscaping and sprinkler systems, installation of lighting,
signing, signalization, appurtenances, inspection, materials
testing, surveying, bid advertisement, and all other costs
attached to the project; and,
Whereas beneficiaries are the City of Coppell and owners of
property in the corporate limits of Coppel% fronting on Belt Line
Road and the City of Dallas and owners of property in the
corporate limits of Dallas fronting on Belt Line Road; and,
4/5/89
Page 1 of 6
Whereas, sharing the cost of planning for and construction of
these thoroughfare improvements in proportion to the incorporated
area of each city fronting on Belt Line Road represents a fair
division of cost of the project according to the benefits
received; and,
Whereas, 47% (11,470 feet) of the total 24,490 front feet
fronting on the project is in the City of Coppell fronting on
Belt Line Road and 53% (13,020 feet) of the 24,490 total front
feet fronting on the project in the City of Dallas fronting on
Belt Line Road (Exhibit 1); and,
Whereas, a developer/property owner proposes to provide needed
right-of-way (shown in Exhibit 1) and .to share in a portion of
the cost of planning and design (Exhibit 3) and the cost of
construction (Exhibit 2) as adjoining benefiting property owners;
and,
Whereas, the share of cost to be borne by the developer/property
owner is to be credited to the city in which the property of the
developer/property owner is located;
Whereas, the city of Coppell and the city of Dallas egch desire
to share in the fair division of cost of planning and'design of
the Belt Line Road; and,
Whereas, the fair division of design costs between the two cities
and developer/property owners are shown in Exhibit 3; and,
Whereas, the City of Coppell and the city of Dallas each desire
to share in the fair division of construction costs of the Belt
Line Road; and,
Whereas, the fair division of construction costs (estimated)
between the two cities and developer/property owner are shown in
Exhibit 2; and,
NOW, THEREFORE, THIS AGREEMENT is hereby made and entered into by
Coppell and Dallas ..... for the mutual consideration stated
herein:
WITNESSETH
PHASE I: Copp~ll hereby agrees to contract with Ginn, Inc.
Consulting Engineers for surveying, preparation of maps for
right-of-way alignment for the project, the preparation of
engineering plans for required adjustment and/or relocation of
all utilities, engineering design and preparation of constrUction
plans and specification for paving and storm drainage
improvements, estimates of cost, and estimates of assessments of
adjoining benefiting property owners for the Belt Line Road
Project. The'engineering contract with G~nn, Incorporated will
provide for the work to be performed in three Parts.
4/5/89
Page 2 of 6
Part I: Preparation of a map establishing the right-of-way
alignment for the project and indicating the requirement for
acquisition for both permanent and temporary rights-of-way.
Part II: The preparation of preliminary plans and outline
specifications for construction, preparation of plans for
adjustment and/or relocation of all utilities required to
accommodate the project, development of estimates of cost of
construction, and preparation of estimates of assessments of
adjoining benefiting property owners for the project.
Part III: Preparation of complete engineering construction
plans and specifications for the; paving and storm drainage
improvements. (Coppell will advertise for bids receive,
open and tabulate them, and will determine a low responsive
bidder for construction of the improvements. It will
furnish Dallas a tabulation of bids indicating a low
responsive bidder).
The City of Dallas' share of the cost of professional
services under this contract shall not exceed' $292,689.44
for completion of work in Part I, II and III a~ outlined
herein (shown in Exhibit 3, Page 1). The donsulting
engineering contract will be paid for by Coppell; Coppell
will invoice Dallas on a monthly basis for the Dallas
proportionate share of the cost of the total monthly
contract payments.
II.
Coppell hereby agrees to provide:
A map to Dallas establishing a right-of-way alignment for
the project and indicating the requirement for acquisition
of both permanent and temporary rights-of-way .
Preliminary engineering plans and outline specifications,
final engineering plans for adjustment and/or relocation of
all utilities, preliminary cost estimates, and preliminary
estimates of assessments of adjoining benefiting property
owners for review and approval by the City of Dallas prior
to authorizing preparation of final construction plans and
specifications; and,
Final construction plans and specifications, final cost
estimates, and estimates of assessments of adjoining
benefiting property owners to Dallas~for review and approval
prior to advertising for bids and award of a contract for
construction.
4/5/89
Page 3 of 6
Approval of plans, specifications (including utility relocation
plans), estimates of cost, and estimates of assessments of
adjoining benefiting property owners will complete planning of
the project and Phase I. Work will proceed, and only proceed,
upon agreement by both the city of Coppell and the City of Dallas
and arrangement for needed financing by each respective city.
III.
Phase II. When the authorization to proceed with construction is
provided by both the City of Dallas and the City of Coppell and
certification of reservation of funding by both for their
respective shares of the project cost has been provided, (Upon
approval of plans and specifications by Dallas for its share of
the project cost), Coppell will advertise for bids, receive,
open, and tabulate them and will determine the low responsive
bidder for construction of the improvements. It will furnish
Dallas a tabulation of bids indicating the low responsive bidder.
Coppell and Dallas agree to promptly initiate and complete
lprocedures assessing a portion of the cost according to its own
policies against adjoining benefiting owners of property within
their respective jurisdiction. ~
Coppell will award the contract to the low responsive bidder.
Coppell hereby agrees to establish and provide a right-of-way
alignment for the Belt Line Road Project acceptable to Dallas.
Coppell further agrees to provide field notes describing any
needed temporary working right-of-way and additional permanent
right-of-way required as defined by the approved right-of-way
alignment and the approved construction plans.
Coppell hereby agrees to acquire additional right-of-way in
Dallas and Coppell, if any is needed, in accordance with the
approved alignment and plans and as described by the field notes
provided by Coppell. Said acquisition may include the use of
eminent domain in accordance with the laws of the State of Texas.
The cost of all right-of-way acquired and all costs related to
the acquisition, including but not limited to appraisal fees,
i?i~title~ fees, attorneys fees, court costs, and relocation
'!~i!iassistance, shall be the responsibility of the city in which the
iii!right-of-way is located. .
ii!~Coppell will notify Dallas of acquisition and possession of
~.additional right-of-way.
VI.
Dallas hereby agrees to provide for the relocation and adjustment
of utilities located in Dallas as required by the construction .... ~.
4/5/89
Page 4 of 6
!Coppell and Dallas hereby agree to provide the additional fun~ing
necessary to complete the right-of-way acquisition, utility
relocations and construction for these improvements, in accordance
· with the proportional cost sharing basis agreed to above, at the
earliest possible opportunity , or to mutuallysupport the pro~ect
for funding through a program of a third agency such ~s the State
Department of Highways and Public Transportation or the County of
Dallas, should such program become available.
~Coppell hereby agrees
~!~adjustment of utilities
construction.
VII.
to provide for the
located in Coppell as
VIII.
relocation and
required by the
Coppell hereby agrees to provide for advertisement for bids and
award of contract(s) for construction of the Belt Line Road
Project and to provide for contract administration, construction
inspection, and materials testing necessary to complete the
construction in accordance with the approved plans and
specifications, subject to the financing plan defined in Sections
IX through X herein below.
IX.
ICoppell and Dallas hereby agree to bear costs of the improvements
in proportion to the property within its corporate boundaries
fronting on the project street (see Exhibits I and 2 attached).
Coppell will invoice Dallas on a monthly basis f~r Dallas'
proportional share of the total monthly construction contract
costs and other incurred costs to be shared.
Xe
Coppell and Dallas hereby agree to provide for and share the
actual construction costs for items required for traffic control,
street lighting, street furniture when such items are included in
the construction plans and contract by mutual agreement of
Coppell and Dallas. Dallas further agrees to provide for the
total actual construction cost for items required for utility
relocation or adjustment, new sidewalks, new driveway approaches
located in Dallas and included in the construction contract at
the request of Dallas.
XI.
Coppell hereby agrees to provide
iJconstruction costs for the project
and X hereinabove.
XlI.
for its share of the total
in accordance with Sections IX
Coppell hereby agrees to advise Dallas of all design changes and
construction change orders occurring during the construction and
to include change orders requested by Dallas in the construction
contract, subject to the approval of Coppell and Dallas. Funding
for all change orders shall be in accordance with Sections IX and
X hereinabove.
4/5/s9
Page 5 of 6
~o~p,~,,.~..~e=~:~.~rees to credit Dallas for any decrease z~
= .... ~~'~4g" ~' ~, funded by Dallas in accordance with Section~
~~~l~h~-'-above upon completion and final acceptance
of the work and to return to Dallas all funds provided to Coppell
'"~? '"' not required for construction under this AGREEMENT.
Executed this the day of 1989, by the
City of Coppell, pursuant to a resolution of its City Council
adopted on , 1989 and by the City. of Dallas,
pursuant to City Council Resolution No.. .
/
CITY OF COPPELL
Alan D. Ratliff
CITY OF DALLAS
Richard Knight
City Manager
City Manager
By:
Assistant City Manager
Approved as to Form:
Lawrence Jackson
City Attorney
Approved as to Form:
Analeslie Muncy
City Attorney
ATTEST:
Assistant City Attorney
ATTEST:
City Secretary
City Secretary
enclosures: Exhibits 1, 2 and 3
4/5/89
Page 6 of 6
.'
'//
EXHIBIT 2
PROBABLE ESTIHATED CONSTRUCTION COSTS
BELT LINE ROAD IMPROVEMENTS
FROM DENTON TAP ROAD TO MACARTHUR BOULEVARD
APRIL 5, 1989
IALLOCATION OF PROBABLE ESTIHATEO CONSTRUCTION COSTS
ITEHIDESCRIPTIOH iCiTY OF COPPELLICITY OF DALLASI OEVELOPER I TOTAL
A PAVI#G & DRAINAGE I $1,085,187.79 $2,875,7&7.64 ! $1,¢65.003.52 IS5,¢Z5,938.95
BRIDGE #X-1#
TUEC RR X[NG
I
CREEK CHANNELZZATION
I
ELECTRIC LINE RELOCATIO#
I
HOCKINGBIRD LN. EXT INCL.:I
TRAFFIC SIG.'S & 8RIDGE
I
HOORE ROAD TRAFFIC SlG#ALSJ
I
!STREET LIGNTI#G
I
HEOIAN LANDSCAPIXG
$0.00
S47,000.00
SO.O0
S?00,000.00
$350o000.00
$0.00
S22,105.98
$52,000.00
I I
so.oo I s89Z,ooo.ool
I
s53,000.00 I so.o0
I
$0.00 I S300oO00.O0
I
SO.O0 I $0.00
I
$0.00 I S350,000.00
!
I
$75,000.00 I SO.O0
I
$58,580.86 I sz9,a~3.07
I
S137,800.00 I S?O,~O0.O0
!
$89~,000.00
I
S100,000.00 I
I
S300,O00.O0 I
· I
s?oo,ooo.oo I
I
STO0,O00.O0 ]
I
I
S?5,000.O0 I
!
S110,529.88 I
I
sz6o,ooo.oo I
TOTAL I $2,256,Z93.?? 153,200,128.48 I $3,107,046.58 IS8,$63,46a.83 I
PREPAREO BY GINI, INC.
CONSULTING E#GINEERS
PAGE I OF I
EXHIBIT
PROBABLE ESTIMATED ENGINEERING COSTS
BELT LINE ROAD IMPROVEMENTS
FROM DENTON TAP ROAD TO MACARTHUR BOULEVARD
APRIL 5, 1989
IALLOCATION OF PROBASLE ESTIMATED COSTS OF
IENGIHEERING SERVICES
[TEMIDESCRIPTZOH ICITY OF COPPELLICITy OF OALLASl OEVELOPER I TOTAL
106 iDESXGN FEES a 85~ OF TOTAL
IENGINEERING FEES:
IA&B - PAVTNG, DRAINAGE & BRIDGE
I"X - 1'
IF - MOCKINGBIRD LN. EXT. [NCL:
iPAVENG,DRAINAGE & BRIDGE
IF&G - TRAFFIC SIGNALS AT #OORE&
IMOC~iNGBIRD
ID - GRAPEVINE CREEK RELOCATION
IA~D CHANNELIZATIO#
I[ ' MEDIAN LANDSCAPING
I
!
I
S66,$91.08 I S176,466.35
I
SZ~,304~O0 I $0.00
I
SZ,BZ?.44 I S?,197.12
I
so.oD I so.oo
I
S4,420.00 I $11,713.00
I
I
I
S89,897~95 J S332,955.38
I
SZZ,304.00 I S44,608.00
I
S2,827.44 I S12,85Z.00
I
s42,466:00 I s42,466.o0
$5,96?.00 ! $22,1oo.oo
i
STREET LIGHTING S563.?0 I S1,493.81 S761.00 I S2,818.5Z
SUBTOTAL I S96;706.Z2 I S196,870.29 I S16~,223.39 I S45T,?99.90
260 IEASEMENTS,R.O.~. & ASSESSMENTS
I
601 ISURVEYI#G (DESIGN ONLY)
I
602 ITRAFFIC ENGINEERING
I
604 IGEOTECHNZCAL ENGINEERING
I
609 ITRENCK SAFETY (DES.&INSP.)
I
610 IABSTRACT/TETLE
I
650 IPRINTING
I
651 ICOURIER & DELIVERY
S20,O00.O0
S7,308.17
S200.O0
SS,000.O0
S3,00O.O0
S2OO.O0
SSO.O0
S53,000.00 I $27,000.00 I SlO0,O00.O0
I
$19,366.65 J S9,866.03 I S36,540.8&
i I
S530.00 I $270.00 I $1,000.00
I I
S13,250.00 [ S6,7S0.00 I S25,000.00
I I
s7,95o.oo I ~,o5o.oo [ $15,000.00
I I
$530.00 I S270.00 ! $1.o0o.oo
I I
$1.o~o.oo I $540.00 I s2,ooo.oo
I i
$132.50 I S67.50 I $250.00
IsuBToTAL I S36,158.17 I $95,819.15 I S48,813.53 ! Sl80,790.8~ !
I ................... ,', ......................................................................... !
PREPARED BY GINN, INC.
CONSULTING ENGINEERS
PAGE I O~ 2 '
EXHIBIT 3
PROBABLE ESTIHATED ENGINEERING COSTS
BELT LINE ROAD IMPROVEMENTS
FROM DENTON TAP ROAD TO MACARTHUR BOULEVARD
APRIL 5, 1989
IALLOCATION OF PRONABLE ESTIHATED COSTS OF
[ENGINEERING SERVICES
ITE'IDESCRIPTION ICITY OF COPPELLICiTY OF DALLAS
107' ICONTRACT ADFIIN[STRATiO#
Io 15~ OF TOTAL EHG. FEES:
IA&8 - PAYING, DRAINAGE & BRIDGE S11,751.37
I'x - l- I I
IF - HOC~:INGBIRD LN. EXT. INCL: S3,936.00 SO.O0
IPAV[NG,ORAINAGE & BRIDGE
IF&G - TRAFFIC SZGHALS AT HOORE & S498.96 SI,2~0.08
I~IHGBIRD I = I
ID - GRAPEVIHE CREE~ RELOCATION SO.O0 SO.O0
Ii - HEDIAN LANDSCAPING $~80.00
I I I
IH - STREET LIGHTING
ISUSTOTAL
108
INSPECTION & TESTING:
IA&B - PAVING, DRAINAGE & BRIDGE
I"x- I-
IF - HOCICINGBIRD LN. EXT. INCL:
IPAVING,DRAINAGE & BRIDGE
IF&G - TRAFFIC SIGNALS AT #DORE &l
IHOCKINGBIRD
lo - GRAPEVINE CREE£ RELOCATION
lAND CHANNELIZATION
I! - HEDIAN LANDSCAPING
I
IH - STREET LIGHTING
S89,082.94
S19,200.00
S1,782.00
$9,000.00
S0.00
SO.O0
I
I I I
S:OO,455.Z3 I so.oo I s189,538.17 I
I I I
so.oD I sO.OD I s19,ZOO.OO I
I I I
sz,z68.oo I sO.OD I s4,o5o.oo I
I I I
sO.OD I so.oo I sg, ooo.oo I
I I I
so.oD I so.oD I so.oD I
I I I
so.oD I sO.OD I sO.OD I
ISUBTOTAL ! $119,064.94 I S102,723.23 I $o.oo I S221,788.17 I
ITOTAL ENGINEERING I s268,995.13 I s430,15&.48 I $242,017.52 I S941,167.12 I
PREPARED 8Y GINN, INC.
CONSULTING ENGINEERS
PAGE 2 OF 2"