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SS9301-CS 920701 COPPELL PUBLIC WORKg MEMO~UM DATE: JUly 1, 1992 TO: Frank Trando, Deputy City Manager/Finance Director FROM: Steven G. Soram, Director of Public Works~~ RE: Payment to Ginn, Inc. for May, 1992 Invoices for Professional Services Rendered In regard to the above referenced matter, I have reviewed the invoice and have discussed this matter with Ken Griffin, City Engineer. I spoke with Wayne Ginn about the invoices submitted for payment. There appears to be items which need to be discussed among the four of us and if possible come to a mutual understanding and agreement. I have asked Mr. Ginn for a clarification letter explaining some of his line items which I should be receiving in the next four to five business days. I am going ahead and approving the May invoices for payment with the understanding that n'o further invoices will be processed to Ginn, Inc. until we meet. % It is my understanding that Mr. Ginn is preparing to submit June invoices within the next five days for services rendered. I respectfully request that each of you review your calendars to meet either July 8 at 1:00 p.m. or July 9 at 1:00 p.m. Should this be a problem, please let me know. Thank each of you for your cooperation. SGG/sm cc: Ken Griffin, City Engineer Wayne Ginn, Consulting Engineer DATE: June 12, 1992 PUBLIC WORKS TO: Steve Goram, Director of Public Works FROM: Misty Roper, Accounting Clerk SUBJECT: Payment to Ginn, Inc. for May, 1992 Invoices for professional services rendered. We received Ginn's statement for May invoAces on June 5th, therefore this bill is due on or before July 5th which is 30 days after receipt qfc%the statement. Please return to Finance no later than June ~ payment on July 3rd. I. apologize for the delay in-~%dj~ng the invo{ce- ~nr yQvr approval. Grapevine Creek Sewer Trunk Branch I has been charged for $57,482.03 and Grapevine Creek Sewer Trunk Main Branch II charged with $1,940.14 for a total of $59,422.17. Please note on Grapevine I that Ginn indicates the contract amount is $400,141.65 and my records show that council approved $240,800.00 to Ginn for this project. Are you aware of council approving more funds for Ginn on this project? After this payment is made Grapevine I will have a balance of $1,513.15 unless there are funds approved by council which am unaware of. Please advise on the status of this project after your review. ~ _.e~..-. ....... .~-.)~:~i.-nD & Case, Inc. Consulting Engineers "~'~'~-."-;"~:i~if\%;/~,. i'~iI P O. Box 796577 ~\%~,. Dallas, Texas 75379-6577 C/-i-_v,.,iV]ANAGER June 3, 1992 Bille~ through 05/31/92 Bill Number 910102-00454-013 HWG City of Coppell Attn: Alan Ratliff, City Manager Post Office Box 478 Coppell, Texas 75019 Balance forward as of bill number 010 dated 05/01/92 $25,760.96 Payments received since last bill (last payment 05/11/92) $25,760.96 Net balance forward $ .00 Grapevine Creek Sewer Trunk Branch I MacArthur to Denton Tap FOR PROFESSIONAL SERVICES RENDERED 05/01/92 GF ENGINEERING DESIGN. Bethel Rd. Alignment. 4.00 hfs 60 /hr .00 05/01/92 HWG EASEMENT/RIGHT-OF-WAY. Alternate alignment. Review Denton Tap Easement request. Met with Ken Griffin in Coppell regarding easement along West Bethel.. 2.00 hfs 100 /hr 200.00 05/04/92 GF ENGINEERING DESIGN. 2.00 hrs 60 /hr .00 05/06/92 GF Delivery and pick-up to Coppell. Royal Lane File information to Ken Griffin. Pick up Grapevine Creek Sewer Specs. 2.00 hfs 60 /hr .00 05/07/92 GF ENGINEERING DESIGN. Review geotech report; Revisions to specs. 2.00 hfs 60 /hr .00 05/11/92 GF ENGINEERING DESIGN. Make changes to specs based upon City Staff comments. Review, analyze and approve Geotech invoice. 7.00 hrs 60 /hr .00 05/31/92 HWG Phase 106 DESIGN FEES. 60% Complete. .00 hrs 100 /hr 12,918.75 05/31/92 HWG Phase 284. Alternate Creek Bottom. 93% Complete. .00 hfs 100 /hr 35,800.00 Total fees for this matter $48,918.75 Ci%y of Coppell PAGE 2 Bill Number 910102-00454-013 HWG DISBURSEMENTS 05/30/92 Surveying - Revised alignment - Bethel Road 5,397.00 05/31/92 Geotechnical 3,166.28 Total disbursements for this matter $ 8,563.28 BILLING SUMMARY TOTAL FEES $48,918.75 TOTAL DISBURSEMENTS $ 8,563.28 TOTAL CHARGES FOR THIS BILL $57,482.03 TOTAL BALANCE NOW DUE $57,482.03 We appreciate the opportunity to provide this service. INVOICE DATE MAY 31, 1992 I) GINN & CASE, INC. CONSULTING ENGINEERS INVOICE FROM GINN & CASE, INC, CONSULTING ENG, TO: CITY OF COPPELL P.O. BOX 71)8577 P.O, BOX 4'/8 DALLAS, TEXAS 75379-6577 ATTN'. ALAN RATLIFF, CITY MGR. COPPELL, TX 75019 FOR: JOB 454 GRAPEVINE CK SEWER TRUNK MAIN BRANCH I SCHEDULED WORK COMP[ ETED MATERIALS TOTALCOMP PCT BALANCE RETAINAGE PHAS DESCRIPTION ~/ALUE PREVIOUS THIS PERIOD STORED & STORED CMP TO FINISH AMOUNT 105 PLANS & SPEC INCOME 0.00 0.00 0.00 0.00 C.O0 0 0.00 0.00 106 DESIGN FEES 1~43,~00:00 73,121.25 12,018.75 0.00 88,040.00 ''/' 80 57,360.00' 0.00 107 CONTRACT ADMIN. ~25,300.00 0.00 0.00 0.00 0.00 ',/" O 25,300.00 O.00 108 INSPECTION FEES y'~5,500.0~3 0.00 0.00 .. 0.00 0.00 ? 0 '/5,500.00 0.00 109 OTHER INCOME -- 0.00 0.00 0.00 0.00 0.00 0 0.00 0.00 260 EASEMENTS/ROW ~ 40,600.00 40,400.00 200.00 0.00 40,600.00 j 100 0.00 0.00 281 REVENUE BOND/ENGR CT · 880.00 880.00 0.00 0.00 880.00''~ 100 0.t~0 0.00 282 PREP/DISC W/MUD DIST '~ 240.n0 240.00 , 0.00 0.00 240.00 ~ 100 0.00 0.IX) 284 ALT. CREEK BOTTOM . '-- 0.00 35,800.00 0.00 35,800.00 '~' 93 2,894.00 0,00 601 SURVEYING ~ 57,188.97 51,791.97 5,397.00 0.00 57,188.97~/~' 100 0.00 0.00 604 GEOTECHNICAL INVEST 1~,968.33 12,802.05 3,168.28 0.00 15,968.33~/~ 100 0.00 0.00 605 BID ADVERTISEMENT 0.00 0 0.00 O.00 0.00 0 0.00 0.00 609 OTHER CONSULTANT 0.00 0.00 0.00 0.00 0.00 0 0.00 0.00 610ABSTRACT/TITLE 435.55 435.55 0.00 0.00 435.55 '~ 100 0.00 0.00 ; o,oo o.oo o.oo o.oo o ,.oo o.o0 650 PRINTING/EASEMENT 1,054.00 1,054.00 0.00 0.00 1,054.00 '/ 100 0.00 0.00 FINALTOTAL 400,141.85 181,804.82 0.00 57,482.03 0.00 239,288.85 0.00 180,854.80 Page I Grapevine Creek Sewer Branch 454 May, 1992 Original Contract Sum $400,141.65 Contract Stem to Date 400,141.65 Total Completed & Stored To Date 239,286.85 Less Previous Certificates for Payments 181,804.82 Current Payment I)ue 57,482.03 ]B~ance to Finish 160,854.80 ~.~J ~ '% ."i'. , -- -~ -~- c,-- ~.G-~Tr-,& Case Inc Consulting Engineers '.'¢'t~.. ' _ .,z'~;\ I ' ~-" ~ ~ ' I. t; rf~., .~ ~,/1:.:: i~,~ P.O. BOX 796577 ...... · ................ 3%~,.,,,,~. ~.!~)l,~a ~/,??.~!~,,,.~! ~ ~., ~..~. ,~,~_~** ....................... B'illed through 05/31/92 Bill Number 910102-00455-013 HWG City of Coppell Attn: Alan Ratliff, City Manager Post Office Box 478 Coppell, Texas 75019 Balance forward as of bill number 010 dated 05/01/92 $ 6,810.72 Payments received since last bill (last payment 05/11/92) $ 6,810.72 Net balance forward $ .00 Grapevine Creek Sewer Trunk Main Branch II Denton Tap Road to Southwestern DISBURSEMENTS 05/30/92 Surveying - Revised Alignment Bethel Road 613.20 05/31/92 Geotechnical 1,326.94 Total disbursements for this matter $ 1,940.14 .BILLING SUP~uARY .. TOTAL DISBURSEMENTS $ 1,940.14 TOTAL CHARGES FOR THIS BILL $ 1,940.14 TOTAL BALANCE NOW DUE $ 1,940.14 We appreciate the opportunity to provide this service. .~.:....~'~ ,~.. '. INVOICE DATE MAY 3% 1992 GINN & cAsE,~INC. CON~UL~NG ENGINEER~ ~ ., , . .... ~.. ..... , ,-,.-~.. ~ ~.'~ .....-~:...~. ,.~ ~ .. . ¢.o. . ?:' DALES, ~S 75~7g-65~ . --~T:~'., ',,~:"-'?~ ' ~-~A~:la~ ~FF, C~ MGR, - . · .~.~.~.. .... FOR: JOB 455 G~P~INE CK S~ER ~UNK MAIN B~NCH II -:..~:,- : -~ ' .'- ' - -.~.[ ==- . ... ~. ~.~. ,~ .~....~ ~. ,~ :.~.. . . . - . . --~ ~,~ " Z '. . ~ .... -... ., ~: . ,... SCHEDULEO WO,K COMPL~EO MATERiA~s'T~TA['~O~P ;'. ;'Pm' .,' ~NCE R~AINAGE ." PHASE DESCRI~ON VALUE . PREVIOUS. ~IS PERIOD ? ~ORED =.:.'& ~OREO '., ~MP TO FINISH '~OUNT .. , ~..-' ..... . ~. ~.... '. ' '.':'~ ...... ~,.~'~'~.t-. ,~'-",,~'... '~'.:~,~-. ?;' '~'. ~ .~, "; ~, ,. ':" · . · ~.~."4 ~.. , · .":-~u .. t' ' ~ . ~...', .:s.~; ~..~-':~ · ~.~ '- .. I[ ,- ' · ' ' '~'"' ' ....... ' ..... ' ..... ~'',"~ 0~' 105 P~NS&SPECINCOME 0.00 0~.'.-.~' 0~. ,- 0.~ ... ';'~.~ 0.~ . 0~.. ' 0 ~..~-,. . -. ' . · ' t;~:, . '-.- "-. t. . :~.- ~: ~ ~-.=: .~.,Z ~ ~: ~,~,',, . ~-¢;~.. . · , , · ~... . '~: .~.,- ~ · ,. ,~...~.,,.;-'-,..- .,~ ~.. . ..,:,~.,~.~ ....; ~..:' ' ' 108 DESIGN FEES 107 CONT~ADMIN. e, emo.~ o.~'';-''~''' o.~ .~: ' '~'o,~,, ~' -:;" ~ o.~":~., o '~'~,~o.~ . .:]'.~ o.~ -. ".':,' .~.-?' :; -~ ,.- .. o. o 15,~.~ 0.~ '-.,..,.t -. ' ; · - ',.',;' t {' f-. =; -' . 1~ O~ERINCOME 0.~ 0,~ %!.. O~ O~ ' · ': O~ ~'- '0, -'.[ 0,~ ' -' ' 0,~,' ,'.' . . ~;L .-;, , ,t~-~. '. [ ~- '¢ '"' ' ..... 280 ~SEME~S/ROW 12.~70.~  ' . -~, ...- . ¥ _ , ~"~[ . =~ ;~,; ,..;~ .: .~.,~..: · . ;;,.? ..,;.::: .'.,-. .... - .~ ., ........ ..~. a;~ ,~'., ~ · ,, , , ,.~:,,; · .,: , .......... ,,,.~:..~, ~.~.~.~,.. , . .., 180,~.~;.~. ' . .;. ...-:.- .~.. ':,'.,. ':.~...,:.-;~... :., ;.., ..... ,~;.~. . ;-,.'~ .... ,. ...... ~;,: .. 2~1 BOND PROCEEDS ME, NO lffO.~ ' SURVW N " ...¢~ . ; . ,. · ... , ~, ? ~ :~?:~ ~,.. ~;~ :.. .~.( ,~,., ~:. :.- . . ¥-"-'.; · .~ . . . .... .,. , ~,,-~ ; ], -;. ,. . .... ~.. ,, . . ~,- 603 ELE~RICAL CONS~T - 0.00 0.~ 0.~ 0.~ 0.~ 0 . 0.~ 0.~ ' 604 G~OTECHNtCAL INVEST 3.4~4.48 2,157.52 '-; 1,~2G.~4 · 0.~ . ~.4~4.4~ ~ 1~ ' 0.~ . 0.~ .. .... . ...... 605 BID ADVERTISEME~ 0.~ 0 0.~ 0.~ '"' .... . .-." ". 0.~,, 0 ~ ~ 0.~ -;..-. . ;. -. .......t.,. ~,~.~-:.~..: ~'.-..:; ;. ,. ~ .~ . ...,,, .. ~6 STRU~RAL ENGR. 0.00 0.00 '~:'; ' 0.~" 0.~ '" 0.~:-:.'9 '~. 0 ~"':' ,~0.~ "' 0.~ ." t ..:..'~.:; :. .' ;: t~.: ~- ... ~. ~;. .. ~. ,,....;. . ~. '.' , . 609 OTHER CONSULTANT 0.~ 0.~;".,['.~:. 0.~", 0.00" ';. ~.~'-" ':~' O' <:' "..'. 0.~ ' · 0.~ ; ;,-... .,,: [.~ .'~'.~:.: . . ...;.. · . .. 810 ABST~I~E 0.~ 0.~ 0,~ .. 0.~ 0.00 ,.- 0 ';~ 0.~ 614 SOI~ATERIALTE~NG 0.~ 0.~ 0.~ 0.~ 0.~ 0 = . 0.~ . 0.~ 850 PRI~ING/~SEMENT 4~,35 472.35 ' 0,00 0.~ 472.35~ 1~- 0.~ 0.~ 851 COURIER 0.~' 0.~ 0.~ 0.~ ~.~ 0 :~ 0.~ ~. 0.~ F~NAL TOTAL 93,417.78 67.389.14 1 ,~40.14 0.~ 82,3~.2G ~0 24,108.~0 ~.~ Page1 ~ : .. ::~ ~,~. :. ~'~,~ ~,~/., .-..~:.~. ~: ~,,~?~~ ~ '~~ ;.~. ~.~-..:.-:.~,~ ; ~ .' ' · :~ ",. ,.~- '~':. ~ " '~"~ · --'; ' ~r'. ~ 1':~[ ' 't"~".'- ', .... ,=~.~ , ..., .~,, ~. ~,, ...... ~. ~: ~.~~ ~~ ... ,-.,~.,..... ~ ....... . ~.-~ ...... ~ ,.,~ ..... ~ .... ~~.,~ ~u~F ..... ..... - .... :- ' --'- '..~ ,-' .... -:?.¢~,~".Y/--~-, .~2,:': '1 ~ ' ....~. ..... :..t, ,.. ;,'. ,,. .~.-.~...:,~.~[~.~./ ~ - . · ' .... : ..... ""' :" '- ' ~ .... , ~ '=:~ '- C'::~-~-.~ '~ .... ~ : ' '"~: .... '~'~.~' ::.~ 45S . -- ~. :' .:: :.' .~ ?~ -' ~.:~.':~..~:'):.~..:~..~:~. ~.=~. . ~ay,. ~9~2 ..... .~: '. .... ~'~ .-~' --:.'-- . . .. · ~' -:..~:, ':,~'~:~:~'.~.'-~::~-'~: :' : w.'. '~ ' :'.:~:F; .... z- . - . -~ . ~ ~' .,~ ...'-~..~-:",C':-,"~' '..':;~ :.; . . . :.':. ~ ~' ~' O~sinal C~nt~ct Sum' ".?' ~ '. $~3,4~?.78 :'." :' - ........ ,.'-, conic== s~,~:ta"~=t= '"" '"" "~ ~" ':,. ~..~..~.~3~4t~)~ . ,..-~.'~., ~-~.A'..:. . ...... .,.~-.~,.~,~.~, -.,~.~ ~,.~:~3' . . ~(~ Total Completed ~ Stored~To~Date '. ' - . . . ::~:::~,~'-':~ ,.:. :'..-.~..~: ~,"~T~t~:):[~':' ~ ~~]~ ~'~ "~.-?~.:~'"'~' "c~n~)~teS'for:~m~nts:~,"~::''. [? ~)"~.: ,. ,~. :..'.-,~ ,., . .~;.,~ ..... ~' .~....,, . - ,.... ~'.~: ).,~:.:' ~.'.- ~. -- . ., . . . .,~ ~,~ ......... ..~. .... ,.-:..,,.-:~,. ,.~ ~,,, ~<.~:' :~:'.. . c.~.~ ~~- -"" '".""~." · ---;. '- ~' "'"'-~.'~-:"~'~' .... -.' ~<~'.-'-'"', :" '- ' - -~ '. ~:.- - - · , .~.~.,-.~ , ~,~. t.:l~ ~.~ .... . -'. -- - · ...: .~ ..... . . ... ~ .,~*-*:.~.~,~..::~i):'~. 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