WA9903-AG 991214 c~ ~ RtY,2UEST FORM
i~'i~i~,; AGENDA
C~Y CO~C~ ~ET~G: D~em~r 14, 1999 ITEM ~ ] 7
ITEM CAPTION:
Consider approval of awarding Bid/Contract #Q-1199-02 along with Change Order #1 to Architectural
Utilities in the total amount of $356,684.00 for the installation of Pump No. 4, the isolation valves and
replacement of the existing flow meter at the Village Parkway Pump Station and authorizing the Mayor to
sign.
STAFF COMMENTS:
APPROVED
CITy COUNCIL
DATE
See attached memo.
BUDGET AMT. $
FINANCIAL COMMENTS:
AMT. EST. $
+X-BID $
Funds for this project win be provided by the Water/Sewer revenues.
December, 1994 Water Distribution System Master Plan.
Agenda Request Form - Revised 2/99
This project is provided for in the
·
CITY MANAGER REVIEW
Document Name #9912147 :
MEMORANDUM
FROM THE
DEPARTMENT OF ENGINEERING
To;
From:
Date:
RE;
Mayor and City Council
Kenneth M. Griff'm, P.E., Dir. of Engineering/Public Works ~
December 14, 1999
Consider approval of awarding Bid/Contract #Q-1199-02 along with Change
Order #1 to Architectural Utilities in the total amount of $356,684.00 for the
installation of Pump No. 4, the isolation valves and replacement of the
existing flow meter at the Village Parkway Pump Station; and authorizing the
Mayor to sign.
The City has opened bids on the addition of a fourth large pump at the Village Parkway Pump
Station as part of our on-going commitment to upgrade our water distribution system. There
currently exist three large pumps and two smaller pumps. The original design of the Village
Parkway Pump Station allocated space for the addition of the fourth pump. We currently have
three 450-HP pumps and two 250-HP pumps. The fourth large pump will be a 600-HP pump.
This will give us additional pumping capacity during our peak demands in the summer. Because
the addition of the fourth pump will allow us to pump higher volumes from the pump station, we
are also replacing the meter in front of the pump station to accurately monitor the rate of flow
from the pump station to the distribution system. Our current meter has a rate of capacity of only
28 million gallons per day or approximately 19,400 gallons per minute. With the additional of
the fourth pump, we will be able to pump higher quantities than that. The addition of this fourth
pump will complete the Village Parkway Pump Station in regards to expanded pumpage. Based
on current and projected water usage, the City of Coppell is currently looking at various options
for a second pump station that would be designed to meet the future buildout needs of the City of
Coppell.
In an effort to have greater control over the type of pump installed at the pump station, the base
bid included an allowance of $75,000 for the pump and motor. The pump and motor was then
bid separately. The low bid for the pump and motor was from Oslin Nation Company in the
amount of $85,684. This is $10,684 over the $75,000 allowance that was included in the base
bid. Therefore, we need to execute Change Order #1 in the amount of $10,684.00 to revise
Architectural Utilities total bid for the contract. While Oslin Nation Company bid the pump,
they will still act only as a subcontractor to Architectural Utilities for delivery of the pump and
motor. Our contract will be solely with Architectural Utilities for the total project.
Staff recommends approval of awarding Bid #Q-1199-02 and Charge Order #1in the mount of
$356,684.00 for the additional fourth large pump and a new meter at the Village Parkway Pump
Station. Staff will be available to answer any questions at the Council meeting.
"CITY OF COPPELL ENGINEERING - EXCELLENCE BY DESIGN"
SHIMEK, JACOBS & FINKLEA, L;L.P.
CONSULTING ENGINEERS
8333 Douglas Avenue, #820
ROSS L. JACOBS, P.E.
RONALD V. CONWAY, P.E.
JOHN W. BIRKHOFF, P.E.
JOE R. CARTER, P.E.
GARY C. HENDRICKS. P.E.
I C. FINKLEA, P.E.
PAUL A. CARLINE, P.E.
MATT HICKEY, P.E.
Dallas, Texas 75225-5816
Fax (214) 361-0204 Phone (214) 361-7900
December 6, 1999
Mr. Kenneth M. Griffin, P.E.
City of Coppell
Post Office Box 478
Coppell, Texas 75019
Re:
Addition of Pump Number 4 to the Village Parkway Pump Station
Project Number WA99-03; Bid Number Q-119902
Award Recommendation
Dear Mr. Griffin:
We have checked the bids received on December 3, 1999, for the Addition of Pump Number 4 to the Village
Parkway Pump Station. Along ~vith the installation of Pump Number 4, this project includes the construction
of isolation valves on the existing three large pumps and replacement of the pump station flow meter. We are
enclosing six copies each of the Bid Tabulation and the Tabulation of Pump Bids.
Architectural Utilities, Inc. (AUI) of Forth Worth, Texas submitted the low bid for construction of this project
in the amount of $346,000. We are familiar with this contractor, as they have completed several of our
projects. They are currently 25% complete on a pump station for the City of Desoto, which was designed by
our firm. Nonetheless, we have further investigated their experience, equipment and financial standing. They
have completed similar projects in the City of Hurst, Lewisville and Grapevine. In 1q95 they completed the
Belt Line Road Water Line project for the City of Coppell. As such we have concluded that Architectural
Utilities, Inc., is qualified and has the equipment and financial capability to successfully complete this project.
Separate bids, addressed to the successful contractor, were received from pump manufacturers for the pump
and motor tbr this project. Oslin Nation Company submitted the best bid, in our opinion, for the Ingersoll-
Dresser Pump Model 300 LNN-575 with a 600 Horsepower. 4160 volt General Electric motor. The amount of
the bid was $85,684.00, and equipment delivery is expected by April 15, 2000, if an award is made by mid
December of this year.
The bids tbr construction of this project included a pump and motor allowance of $75,000.00. The
recommended best bid tbr the pumps and motors is $85,684.00. therefore a change order in the additive
amount of S 10,684.00 is to be executed with the original construction contract.
Mr. Kenneth M. Griffin, P.E.
City of Coppell
December 6, 1999
Page Number 2
Accordingly, we recommend the City of Coppell award a contract for the Addition of Pump Number 4 to the
Village Parkway Pump Station in the amount of $346,000 to the low bidder on this project, Architectural
Utilities, Inc., of Fort Worth, Texas. Concurrently an additive change order in the amount of $10,684.00 for
the difference between the bid allowance and the recommended bid for the pump and motor should be
approved. This will revise the contract amount to $356,684.00.
We are available to discuss our recommendation and this project further at your convenience.
Enclosures
Sincerely ½o~i ,,~ ? /
--,. §
CITY OF COPPELL, TEXAS
Addition of Pump No. 4 at the Village Parkway Pump Station
Project No. WA99-03; Bid No. Q-119902
TABULATION OF BIDS
Bids Received Until 2:00 p.m., Friday, December 3, 1999
3
4
Contractor
Architectural Utilities, Inc.
P. O. Box 11586
Fort Worth, Texas 76112
Red River Construction, Co.
1506 Capital Ave., #200
Plano, Texas 75074
Triple D, Inc.
P. O. Box 1149
Keller, Texas 75244
Systems Integration, Inc.
7316 Business Place
Arlington, Texas 76001
Total
Amount of
$ 346,000.00
$ 357,500.00
$ 354,900.00
S 440,500.00
2
Oslin Nation Company
5440 Redbird Center Dr.
Dallas, Texas 75237
Jersey Equipment Company
217 S. Stemmons Expwy., #204
Lewisville, Texas 75067
PUMP SUPPLIERS
Manufacturer
Ingesoll-Dresser Pump Co.
ITT-AC Pump Co.
Amount of
Proposal
$ 85,684.00
$ 87,078.00
Delivery
(Weeks}
April 15, 2000
.18-Weeks
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