ST8502-AG 860722 (2)The City With A Beautiful Future
CITY OF COPPELL
CITY COUNCIL AGENDA REQUEST
P. O. Box 478
Coppell, Texas 75019
214 - 462 - 0022
I. AGENDA DATE REQUESTED:
II. RECOMMENDED ITEM CAPTION:
III.
July 22~ 1986
ConSideration and approval of a chanqe order of
Moore Road Pavin~ Improvements Project - 16" Lone Star
Gas Pipeline Adjustments and/or relocation and
authorizing the City Manager, Frank A. Proctor, Jr. to sign.
RECOMMENDATION OF PLANNING & ZONING COMMISSION:
SEE ATTACHED CORRESPONDANCE
IV.
Ve
VI.
VII.
VIIi.
STAFF REPRESENTATIVE(S) TO ATTEND COUNCIL MEETING:
Edapowell~-~Cit¥~Enqineer , Way~s ~inno - Ginn. Tn~..
RECOMMENDED TO BE DISCUSSED AT PRE-COUNCIL BRIEFING: YES[ ] N0~ ]
SUPPORT MATERIAL: SUBMITTED: [ ~ DUE [ ]
DATE SUBMITTED TO CITY ATTORNEY'S OFFICE FOR PP~E?AKATION OF ANY
LEGAL DOCUMENT, ORDINANCE, RESOLUTION, ETC: N/A
FINANCIAL REVIEW:
BUDGETED ITEM
NON BUDGETED ITEM
[]
Ix]
ORIGINAL ESTIMATE OR BUDGET
CURRENT ESTIMATE:
AMOUNT UNDER OR OVER BUDGET
-0-
SOURCE OF FUNDING
bOND r~ms
OPERATING BUDGET
O ER:
38,208.00 ACCT..NO. Street Bonds-
38.208.00 Moore Rd. Improvements
IX. SUBMITTED BY:
Ed Powell~ City Enqineer ~'~
X. APPROVAL OF CITY MANAGER'S OFFICE:
ITEM I0
HOSD [ ]
The City With A Beautiful Future
P. O. Box 478
Coppell, Texas 75019
214 - 462 - 0022
TO:
FROM:
DATE:
Frank A. Proctor, Jr., City Manager
Ed Powell, City Engineering,.
July I0, 1986
SUBJECT:
Request for Change Order - Moore Road
Paving Improvements Project
16" Lone Star Gas Pipeline Adjustments and/or Relocations
Attached for your information, is a letter from Ginn, Inc., outlining
problems being encountered with a 16" Lone Star Gas Pipeline along Moore
Road.
It appears that every effort has been made to require Long Star Gas
Company to pay for the adjustments and/or relocation of these conflicts.
The final determination places this responsibility on the City in the
amount of $38,208.00.
We are therefore requesting that this be placed on the July 22, 1986
City Council Agenda due to the amount estimated for this work. Our
limit for change order approval is $10,000.00. This amount can be
covered with Street Bonds, approved and sold for Moore Road Paving
Improvements, without exceeding the total funds available.
MEMO EP
NOTES
GINN, INC.
June 27, 1986
CONSULTING ENGINEERS
Mr. Ed Powell, City Engineer
P.O. Box 478
Coppell, TX 75019
Re: Moore Road -- 16" Lone Star Gas Pipeline
Dear Mr. Powell:
During the design phase on the Moore Road Improvements project, we
became aware of utility conflicts between the proposed paving and
utility improvements planned and an existing 16" Lone Star Gas
Transmission line. We coordinated our design efforts with Lone
Star Gas personnel at that time to try and reduce the number of
conflict areas. After the number of conflict areas were reduced
to a minimum, there still were four locations where lowering of
their utility was required. We originally, during the design
phase, anticipated the City would probably have to pay the costs
for these lowerings due to some technicalities; however, we
wanted to negotiate with Lone Star Gas to try to save bond funds.
When construction began, we had the contractor again verify the
elevations of the 16" gas line. After reaffirming where the
conflict locations were, we researched possible options the City
has in this matter with Mr. Larry Jackson. As a result, we took
the position as stated in our April 25, 1986 correspondence to
Lone Star Gas (see letter enclosed).
We again consulted with Mr. Jackson after we received their reply
(enclosed) on June 12, 1986. The net result is that the City of
Coppell has exhausted possible options and will have to pay Lone
Star Gas for these utility adjustments. Enclosed is their cost
estimate.
we recommend that the City of Coppell issue a letter of commit-
ment to Lone Star Gas to pay for the utility adjustments. If the
city pursues this issue now, we anticipate construction on the
Moore Road project to continue to progress.
Please contact us for any further assistance on this issue.
Sincerely,
Kevin Peiffer
Enclosures
cc: Larry Jackson
Wayne Ginn
Randy Fleming
Reuben Martinez
16135 Preston Road · Suite 106 · Dallas, Texas 75248 · Phone 214/386-6611
AprS
Pa~e 2
We had previously been informed that on some sections of the
pipeline a thicker concrete pavement slab would be sufficient
in lieu of making alterations to the pipeline. Please
confirm in writing these locations. (It is our understanding
that the locations were Raven Lane, Pheasant Lane, Bethel
School Road, and the west alley north of Villawood.) Also,
please specify width, thickness, and strength requirements
desired. The proposed normal concrete pavement shall be 6"
thick with a 28-day compressive strength of 3000 psi.
We hope that this will provide you the information you need
to pursue this matter further.
Please call if we can be of any assistance.
Sincerely,
Kevin Peiffer
/st
Enclosure
cc:
Mayor Lou Duggan
Ed Powell
Larry Jackson
Frank Proctor
Wayne Ginn
Apr11 25, 1986
Mr. David Cromer
Lone Star Gas
301 S. Harwood
Dallas, TX 75201
Re: 16" Lone Star Gas Pipeline Alterations
Adjacent to Moore Road Improvement Project
Coppell, Texas
Dear Mr. Cromer:
Mr. Larry Jackson, City Attorney for the City of Coppell, and
our office have reviewed your March 23, 1986 correspondence
on the above referenced subject. In your letter you requested
that the City authorize Lone Star Gas to pursue alterations
to your existing 16" gas transmission line with the actual
construction costs being reimbursed by the City. The amount
requested per your letter was not to exceed $38,208.00.
As a result of our review, we met with you on April 23, 1986,
to resolve the issues. This correspondence shall clarify the
City's position on this matter.
It appears the original 16" gas line was installed around the
year 1915 and improvements were made to this utility around
1980. The improvements consisted of installing a new 16"
pipeline adjacent to the existing line and upon its completion,
the existing line was abandoned. The improvements extended
from approximately Sandy Lake Road to Belt Line Road. The 1980
improvements should have been installed according to Federal
Standards for installing the pipe that were in effect at that
time. Specifically, we are referring to the Department of
Transportation's, Title 49, Part 192 of the Code of Federal
Regulations, "Transportation of Natural and Other Gas by
Pipelines: Minimum Federal Safety Standards," which became
effective November 12, 1970, and has been amended thereafter.
With the assistance of Lone Star Gas personnel, field
investigations were done to determine the cover on the 16"
line. Investigations showed the present 16" line was never
installed with the minimum 36' cover requirement (see Federal
Regulations 192.5 and 192.327 attached) at the particular
street crossings referenced in your March 23, 1986 letter.
Therefore, the City of Coppell feels it has no obligation to
finance any utility relocation to insure the pipeline has
adequate cover. We suggest that Lone Star Gas, at their
expense, make whatever alterations are needed for their
utility to comply with the Federal Regulations. These modi-
fications should be coordinated with the street improvements
for Moore Road.
16135 Preston Road · Suite 106 · Dallas, Texas 75248 ' Phone 214/386-6611
R~ght of Way Depcm~flt
Lone Star Gas Company
301 S. Horwood Street · DQIIG$, Texas 75201
June ]2, 1986
Mr. Kevin Peiffer
Ginn, Inc.
16135 Preston Road, Suite 106
Dallas, Texas 75248
Re:
Line F-16", R/W 117 - 120
Moore Road Improvements
Coppell, Dallas Co., Tx.
Dear Mr. Peiffer:
A review has been made of your April 25 letter regarding the propOsed
relocation of the 16-inch high pressure gas transmission pipeline, to
acconm~date the subject project for the City of Coppell.
Relocation of the gas line on the east side of Moore Road, south of
Sandy Lake, was completed in 1963, prior to Federal Code. Relocation of
the gas line west of Moore Road was completed in 1980 and only affected
Christi Lane. At the time that all relocations were completed, a minimum
of 30 inches of soil cover remained over the line. This amount of cover was
in compliance with the appropriate Class I location, and this classifi-
cation existed for some time after the Federal Code came into effect. The
streets that were subsequently installed across the gas line were
installed without the knowledge or approval of Lone Star Gas Company.
In view of the above, please provide the previously requested
authorization for reimbursement of cost, up to but not to exceed $38,208.00
as well as one approved copy of the relocation drawing to this office. When
these two items are received, scheduling of the work can be completed.
If we may assist further, please advise.
Cordially,
David Cromer
DC/rw
CC:
W. W. Bettis
A. Jones
G. A. Willis
The City With A Beautiful Future
June 30, 1986
R O. Box 478
Coppell, Texas 75019
214 - 462-0022
Mr. David Cromer
Lone Star Gas Co.
301 S. Harwood
Dallas, TX 75201
Re: Moore Road Improvements
Dear Mr. Cromer:
By receipt of this letter, you are hereby informed that the City
of Coppell commits itself to the reimbursement of actual costs
incurred to Lone Star Gas Company for the improvements required
on the 16" gas transmission pipeline on the Moore Road
Improvements Project, said commitment to be up to but not to
exceed $38,208.00.
At the time of invoicing, the City of Coppell requests that
supporting cost records accompany the invoice for our records.
Please send the invoice to Ginn, Inc., 16135 Preston Road,
Suite 112, Dallas, TX 75248, for review.
Enclosed is a copy of the cost estimate submitted on March 10,
1986, which summarizes the complete extent of the terms which
the City of Coppell is committing to.
Please call if you have any questions.
Sincerely,
City Manager
KP/FP/sr
Enclosure
cc-
Ed Powell, City Engineer
Wayne Ginn
Kevin Peiffer
COST ESTIMATE TO RELOCATE 182 FEET
16-INCH LINE F TO ACCOMMODATE
MOORE ROAD IMPROVEMENTS
COPPELL, DALLAS COUNTY, TEXAS
March 10, 1986
Material
182 Ft. 16" O.D., 47.17#, .281" Wall, Grade X-42
Coated & Wrapped Line Pipe
4 Rolls Tapecoating
1 Gallon Primer
14 Ea. 16" 45" Weld Eli - Std. Wt.
5 Ea. 16" 90° Weld Ell - Std. Wt.
Miscellaneous
Sales Tax
Total Material
Construction
Company Labor
Automotive Equipment
Tool & Work Equipment
Contracts
Miscellaneous
Total Construction
Indirects
Stores Expense (5.3272 of Material)
Insurance & Texas (26.542 of Company Labor)
General Overheads (11.427Z of Ail)
Gas Loss
Total Indirects
Total Project Estimate
$ 4,160
152
35
1,638
770
337
432
$ 7,524
$ 4,500
2,200
6,~00
7,800
1,100
$ 22,300
$ 4OO
1,19A
3,590
3,200
$ 8,384
$38,208