SS9301-CN 930223.. .... AG E N DA RE Q UE S T F 0 RM
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. - ' "-5--: crI'Y COUNCIL MEETING Yel.)ruarx- ~o, 1993 I'['I';M NtJMBER - -: .."
ITEM CAPTION:
Cc, nsidcration or' awarding Bid No. Q-0193-05 for soil testing services associated with the
Grapevine Creek Sewer Trunk Main project Branches I and II to Maxim Engineers in the
amount of $10,953.75.
SUBMITTED BY: ,~ ' x STAFF RE Kenneth M. Griffin, P.E.
/ } (Directors ~'gn a' ure) City Engine er
'd
OTHER REP.: ..........................
EVALUATION OF ITEM: DATE' February 1g, 1993
On February 2, 1993, three bids were received and opened for testing services related to the
Grapevine Creek Sewer Trunk Main project. As Council may recall, the bid for the
construction associated with the Grapevine Creek Sewer Main was awarded to Kenco, Inc. on
December 8, 1992. Because the testing services associated with this project will exceed $5,000,
the City was required to bid the services. The cost of the testing is not an additional cost to the
project. This was an item that has been brought forth each time the Grapevine Creek Sewer
Trunk Main has been discussed with Council. The actual original estimate for the testing cost
was in the range of $40,000. On a project of this magnitude, it is virtually impossible to
determine the actual quantity and type of testing. The City tried to determine as accurately as
possible the quantity of the main types of testing that will be required on this project. It is very
conceivable that when the final testing bill for this project has been paid, that it will still be
somewhere in the range of $15,000 to $20,000.
Staff recommends that Bid No. Q-0193-05 for testing services be awarded to Maxim Engineering
in the amount of $10,953.75. Staff will be avail .a~.,le to answer any questions concerning this
;
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+/- BUDGET FINANCIAL REVIEW BY ~.~""
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COMMENTS:
?he _funds £o~ th~s ~te~ ca~ ¢o~e [[o~ ~&$ G.1.P.
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LEGAL REVIEW BY: REVIEWED BY CM-( .,,~.?,,z>,'" ~"x
'~::,i(',~.A ::.E~'.iENT i ::.?.M [L.'-."-,IEEi:- '.-~i
,. AGENDA REQUEST FORMy ---,
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ITEM CAPTION:
Consideration of awarding Bid No. Q-0193-05 for soil testing services associated with the
Grapevine Creek Sewer Trunk Main project Branches I and II to Maxim Engineers in the
amount of $10,953.75.
SUBMITTED BY: " STAFF Kenneth M. Griffin. P.E.
x~ity Engineer
OTHER REP.:.
RVAI.UATION OF ITEM: DATE: Februar~ 1Z, 1993
On February 2, 1993, three bids were received and opened for testing services related to the
Grapevine Creek Sewer Trunk Main project. As Council may recall, the bid for the
construction associated with the Grapevine Creek Sewer Main was awarded to Kenco, Inc. on
December 8, 1992. Because the testing services associated with this project will exceed $5,000,
the City was required to bid the services. The cost of the testing is not an additional cost to the
project. This was an item that has been brought forth each time the Grapevine Creek Sewer
Trunk Main has been discussed with Council. The actual original estimate for the testing cost
was in the range of $40,000. Oit a project of this magnitude, it is virtually impossible to
determine the actual quantity and type of testing. The City tried to determine as accurately as
possible the quantity of the main types of testing that will be required on this project. It is very
conceivable that when the final testing bill for this project has been paid, that it will still be
somewhere in the range of $15,000 to $20,000.
Staff recommends that Bid No. Q-0193-05 for testing services be awarded to Maxim Engineering
in the amount of $10,953.75. Staff will be availal~tt~ to answer ~,an.~LU, estiOllS.conceming this
project. :' . -g~....~3
__
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AMT
BUDGET
FINANCIAL REVIEW BY
COMMENTS:
The fund-q for this item can ceme from rS&$
AG£NDA REQIJEST FORM REI/ISgD 1/91
4-z4-~ SL~PORT DOCUMENTATION FOR AGENDA ITEM
RECEIVED BY CITY MY ]ER'S OFFICE:
~;UPPORT DOCL'MENTATION S[BMITTED WITH AGENDA ITEM: NO. OF ORIGINALS REQUIRED
~ ' / .' ' J I each
,,EMOS/LETTERS, REPORTS/BILLS~MINUTES:
CONT}~CT/AGREEMENT ................. : 3 originals for signature
C.i.P. CONTRACT ..................... : 6 originals for signature
CHANGE ORDERS ....................... : 3 originals for signature
ORDIN;~NCE ........................... : 1 blueback for signature + 3 copiea
CAPTIO~ ............................. : 1 blueback for signature + 3 copie~
RESOLUTION .......................... : 2 bluebacks for signature + 1 copy
PROCLAMATION ........................ : 2 bluebacks for signature + 1 copy
BID ................................. : I each
LOCATION MAPS ....................... : 12
ZONING PLANS ........................ : 12
FEELIMINARY/EINAL PLAIS ............. : 12
SITE PLANS .......................... : 12
LAN-D. SCAPE PLANS ..................... : 12
;~,CHITECTI~AL RENDERINGS ............ : 12
DATE PUBLiSMED IN THE CITIZENS~ADVOCATE:
NOTIFICATIOK TO:
DAIE/METHOD OF CONTACT:
50TES
2'~ SHEET.0588DS
TESTING SERVICES
BID Q-0193-05
ITEM EST. QUANTITY UNIT HOOPER ENG. ALPHA TESTING INC.* MAXIM
EACH 'EXTENDED EACH EXTENDED EACH EXTENDED
1. Concrete Compressive Strength Test 225 ea. $22.00 $4,950.00 ~21.50 $4,837.50 $17.25 $3,993.75
6" x 12" Cylinders
2. Establish Moisture Density Relationship 12 ea. $150.00 $1,800.00 $100.00 $1,200.00 t~120.00 $1,440.00
per ASTM D698
3. Perform Inplace Density Tests 230 ea. $20.00 $4,600.00 $20.50 $4,715.00 $24.00 $5,520.00
per ASTM D2922
Cost of Additional Insurance $2,500.00
TOTAL $11,350.00 $13,252.60 $10,953.75
*Alpha Testing has stated that they do not have
Protective Liability Insurance. It was required
in the bid package for the companies to show
proof of this type of insurance. If required to
obtain such, the cost of $2500.00 will be
passed on to the City and added on to the
bid price.
19. Liaison Reports
Park Board -- Councilman Weaver questioned the outcome of the Park Board meeting and
asked if they were going to take a stand on the election.
Carrollton Youth & Family Services -- Councilman Morton attended meeting and stated
they were continuing to work with the police department and the first offender program.
Office on Al'int' -- Councilman Morton attended meeting and reported that they are
servicing the senior citizens of the City.
NIO -- Councilman Morton attended meeting and stated they had received from their
attorneys the amended NIO Ordinance and that it has been sent to the Board for review.
Consent Agenda
20. A. Consideration of awarding Bid No. Q-0193-05 for soil testing services
associated with the Grapevine Creek Sewer Trunk Main project Branches I
and II to Maxim Engineers in the amount of $10,953.75.
B. 1. Consideration of an ordinance of the City of Coppell, Texas approving
an amendment to the Budget for the City for the fiscal year October
1, 1992 through September 30, 1993 in the amount of $37,000 for the
General Fund and $1,500.00 for the Water and Sewer Fund and
authorizing the Mayor to sign.
2. Consider approval of $1,500 for newsletter regarding the public
hearing on the proposed D/FW Airport expansion.
C. Consider approval of a Supplemental Budget Appropriation for the
Municipal Court Budget.
D. Consideration for approval of an amendment to extend the Traffic Light
Synchronization Grant from 12 months to 15 months due to more time
needed to f'me tune the timing plans, train staff, and perform the after study
and authorizing the Mayor to sign.
E. 1. Consideration to exercise the option to extend contract services to
provide maintenance to Class A landscaped medians with Banning
Lawn and Landscapes in the amount of $22,950.00 during the 1992-93
fiscal year.
2. Consideration to exercise the option to extend contract services to
provide maintenance to Class B landscaped medians and to provide
services as described in Alternates//2 and//3 with Randall and Blake,
Inc. in the amount of $10,695.00 during the 1992-93 fiscal year.
Item 20 C and D were pulled for further consideration.
Councilman Weaver moved to approve the Consent Agenda Iten~ls 20 A, B.I carrying
Ordinance No. 93594, B.2, E.1 and E.2. Councilman Robertson seconded the motion; the
motion carried 6-0 with Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas,
Morton, Robertson and Garrison voting in favor of the motion.
CM022393
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