SS9301-AG 921110 (3)PLEASE INCLUDE THESE ITEMS IN THE EXECUTIVE SESSION SECTION OF
TIlE November 10 . 92 COUNCIL MEETING AS INDICATED
(month) (da.,,'} Lvr)
BELOW:
EXECL'TIVE SESSION
A. Article 6252-17. Section 2 {e), and Senate Concurrent Resolution Number 83,
discussion with City Attorney concerning matter involving privileged
communications between attorney and client.
I. Potential litigation involving the acq,li~ition of ~n utility
easement from Ms. Ruth Alexander. (See attached memo
2. Potential litigation of Roy Brock property. (See attached memo)
3.
4.
{Please indicate if there are backup documents to be placed behind item)
B. Article 6252-17. Section 2 i0. discussion with respect to the purchase, exchange.
lease, or x alue of real property.
1.
4.
/Please indicate if there are backup documents to be placed behind item)
C. Article 6252-17. Section 2 (gl discussion concerning personnel.
I.
2.
3.
4.
(Please indicate if there axe backup documenta to be pis. ced behind item)
EXECSES. FRlVl
Potential litigation involving the acquisition of an utility easement from Ms. Ruth Alexander
Ms. Ruth Alexander is the owner of the property at the northwest comer of Bethel Road and
Denton Tap. I have met with Ms. Ruth Alexander and her daughter several times concerning the
acquisition of an easement. Attached to this agenda item is a copy of a memo to Alan Ratliff
dated October 23, 1992 which provides a summary of what Ms. Alexander would like for the
City to perform in exchange for the necessary easements across her property. In essence, Ms.
Alexander would like the City to abandon the sewer line that runs on the north side of her
property, south of Grapevine Creek. The elimination of this sewer line would cost somewhere
in the range of $30,000 to $40,000. This cost is based on the need to upsize the proposed sewer
line in Bethel Road from 24" to 30" and also to relay approximately 370 feet of the sewer line
on the west side of her property to change the direction of flow from the north to the south.
There are some benefits to the City in performing this change. The existing sewer line on the
north side of Ms. Alexander's property is a clay pipe about 25 years old. There will come a
point, at some time in the future, when the City will need to perform some type of maintenance
on or replacement of the sewer line on the north side of Ms. Alexander's property. That could
be some type of slip lining or insituform or the removal and replacement of a new sewer line.
By making the change at this time, the City gets a new sewer line running from the west side
of Coppell to the east side of Coppell that will need no maintenance in the foreseeable near
future. Also, a sewer line on the west side of Ms. Alexander's property would be more accessible
for routine maintenance. The estimated future cost for the replacement of the sewer line on the
north side of Ms. Alexander's property is about $60,000. Ms. Alexander has been very vocal in
the fact that, without these proposed changes, she will litigate with the City for the acquisition
of the needed easement on the east side of her property.
There are available funds in the project to make the change at this time. Staff will be seeking
direction from Council on how to proceed with this proposed change from Ms. Alexander.
MEMO
Alan D. Ratliff, City Manager
~,.,']~ROM:
Kenneth M. Griffin, P.E., City Engineer
SUBJECT: Grapevine Sanitary Sewer Project
DATE: October 23, 1992
On October 20, 1992, I met with Ms. Ruth Alexander and her daughter, Carol Vessey, concerning
the acquisition of an easement across her property at the northwest corner of Bethel Road and
Denton Tap. The City needs an easement across the east side of her property, parallel to Denton
Tap, from Grapevine Creek to Bethel Road to construct a portion of the sanitary sewer line.
There is currently a sanitary sewer line on the west side of Ms. Alexander's property, where
Grapevine Creek goes under Bethel Road, that goes northward along the north side of her
property and the south side of Grapevine Creek. In essence, it is on the west and north side of
her property. Ms. Alexander stated that she would like to eliminate the portion of the sewer line
on the north side of her property. This is a feasible alternative, however, there would be some
cost to the City. The cost would involve relaying the portion of the sewer line on the west side
of her property, which flows south to north right now. It would be relayed to flow in a north to
south direction to the proposed sewer line in Bethel Road. The lenght is approximately 370 feet.
By doing that, we could eliminate the portion of the sewer line on the north side of her property.
However, if the sewer line on the west side is relayed, the proposed sewer line in Bethel Road
would have to be upsized from a 24 to a 30 inch sanitary sewer line. Without the redesign of
the sewer, Ms. Alexander has strongly indicated that she will not grant an easement for the
proposed sewer line on the east side of her property and that she would fight us in court when
we try to obtain it.
The following is a summary of what Ms. Alexander would like: 1) Relay approximately 370 feet of the sanitary sewer on the west side of her
property to flow in a north to south direction.
2) Abandon the sanitary sewer on the north side of her property.
3) Install a new chain link/barbed wire fence with a chain link gate on the east side
of her property, parallel to Denton Tap Road.
4) Reseed any construction area with bermuda grass.
5) This is an offshoot of relaying the sewer on the west side. The sanitary sewer in
Bethel Road would have to be upsized from a 24 to a 30 inch sanitao' sewer.
In return, the City would obtain the following from Ms. Alexander: 1) The 20 foot permanent utility easement on the east side of her property.
2) A 40 foot temporary construction easement on the east side of her property.
3) A 40 foot temporary construction easement on the west side of her property.
Memo to Alan D. Ratliff, City Manager
October 23, 1992
Page 2
The cost to relay the sanitary sewer line and to upsize the proposed sewer line in Bethel Road
would cost the City somewhere in the range of $30,000 to $40,000. As I stated in a previous
memo, I will be briefing the Council on November 10, 1992 concerning the bid opening and
various options associated with this project. At that time, unless you offer any objections, I will
present this request from Ms. Alexander as an additional option for the Council to consider and
provide direction on.
If you should have any questions concerning this, I would be happy to discuss them with you.
KMG/bd
cc: Steve Goram, Director of Public Works
Wayne Ginn, Ginn Corporation
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