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ST8501-CS 880610The City With A Beautiful Future 255 Parkway P.O. Box 478 Coppell, Texas 75019 214 - 462 - 0022 REQUEST FOR BID BID NUMBER 0018 BID TITLE Bridge Railing Repair BID OPENING 10:00 AM, Friday~ Jun~ BIDDER'S NAME BIDDER'S ADDRESS BIDDER'S TELEPHONE NUMBER ( ) DELIVERY TIME AFTER RECEIPT OF ORDER AUTHORIZED SIGNATURE PRINTED SIGNATURE The following conditions apply to this Invitation For Bid unless otherwise noted within the text of the Invitation For Bid: 1. FAILUI~ 1OBID: If unable to bid, return this Invitation For Bid with a brief explanation on the attached proposal form explaining the reason(s) for failure to submit a bid as requested. 2. BIi)I)ER'S ~)OPY: Bidder should keep a duplicate copy of their package for their files. 3. TR~ IDENTIFICATION: Specify trade name(s) or brand(s) to be offered by bidder. 4. I~TERI~J. I~IJ~LITY: All products and/or optional equipment offered in response to this bid request must be new. No items of a demonstrator, leased, reconditioned, rebuilt, repossessed or used nature will be considered. 5. ItSTIllITIDN ~I/~S: All products offered shall be bid F.O.B. final destination (as noted in the specification with all delivery charges to be prepaid by the bidder. 6. P~II~: Bidder must include the cost of boxing and cartage, if required, to prevent damage in shipment. 7. FII~4PRICIN~: All pricing submitted by bidder must be firm forty-five (45) days from the date designated as bid opening date as listed on the Invitation For Bid. 8. INt/OICII~ ~i~ ~ DISO~: Bidder must note payment terms and all discounts allowed for early payment consideration. g. DELII/ERY: Bidder should bid best possible delivery, stated in days, from point of award, including Saturday and Sunday. 10. I~ ~O!~: The Bidder's proposal must be submitted on the proposal form provided by the City of Coppell, Texas and attached hereto. The proposal must be executed, signed and dated by a duly designated representative or agent of bidder's company. 11. PI~ CI_OSII~ ~TE: All bids must be delivered to the Office of the City Secretary, City of Coppell, Texas and clearly marked as directed and sealed (nonseeled bids will not be accepted) by no later than the stated opening time of the bid opening date designated in Invitation For Bid. All bids received after the designated opening time and date will be returned unopened. 12. PI~OI~NING: On the date and at the time specified in the Invitation For Bid, each and every bid will be publicly opened, read aloud and tabulated. 13. BID~ICCEI~T/~ICE: The City Council of the City of Coppe11 reserves the right to accept or reject any and all bids, any combination of bids and to waive any informalities therein. If a bid is awarded to the lowest and best bidder by the City Council, their interpretation of the specifications and qualifications for the bld shall be final. 14. SPECIFICATIONS ~II~LEDGE~NT: Bidder must complete each specification date sheet in spaces provided on each item that is bid. 15. RIGHT~ INSI~CTION: The City of Coppell, Texas hereby notifies bidder that samples of items bid, if requested must be furnished at the bidder's expense and if not destroyed in testing or retained as a standard, will be returned on the same terms. Waiver by the City of Coppell, Texas of a request for supply of a sample for testing, in no way constitutes acceptance of all items proposed by bidder. 16. LIENS: Bidder agrees to idemnify and save harmless the City of Coppell, Texas against any and all liens and encumbrances for all goods and services which may be provided under this Invitation For Bid, by seller or seller's vendor(s) and if the City of Coppell, Texas requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City of Coppe11. 17. PRICE FIXII~: In submitting attached Invitation For Bid, bidder thereby certifies that they have not partico iapated in nor been party to any collusion, price fixing or any other agreements with any company, firm or person concerning the pricing on the enclosed bid. 18. OVERCHARGES: In submitting a~ached Invitation For Bid, bidder thereby agrees and assigns to the City of Coppell and all cIaims for overcharges associated with thJs contract which arise under the Antitrust Laws of the United States, 16 U.S.C.A. Sec. 1 et seq (1978). lg. GEI~RALCOI~)ITIONS: Failure by vendor to comply wlth subject specifications and conditions within this Invitation For Bid package will result in a delay in processing invoices. IEI~4S AI~ COSE)ITIONS 1. "DEFINITIONS": As used in these Terms and Conditions "order" shall mean this Purchase Order and ali its attachments and exhibits; "materials" means any materiais, machinery, equipment, article, item or work provided for in this order; "Seller" means the person, firm or corporation to whom this order is issued; "purchaser" means the City of Coppell and "Owner" means the person, firm or corporation owning the pIant designated as "Client" on the face of the Purchase Order for whom the materials are purchased or leased under this order. 2. "ACCEPTANCE OF CONTRACT": This order is expressly conditioned on SeIler's acceptance of all the terms and conditions hereof, Seller shall be bound by this order and its terms and conditions when it delivers to Purchaser any of the material ordered, or performs any of the services referred to herein or receives any payment hereunder. 3. "MODIFICATIONS AM) ~IEI~I~NTS": Purchaser shall have the right to modify this order subject to an adjustment in the price in accordance with the applicable provisions of the Purchase Order, if any, or pursuant to mutual agreement, No agreement or understanding to modify this order shall be binding on the Purchaser unless in writing and signed by the Purchaser or Purchaser's authorized agent. 4. "ASSIGI~NT AND SUBLETTING": Seller shall not assign this order or any part hereof or any amounts due hereunder or sublet this order or any part hereof without the written consent of Purchaser. 5. "DELAYER lION-DELIVERY": If upon receipt of this order or at any time thereafter it is found that the materials called for cannot be shipped within the time specified in this order, notice thereof must be given immediately to the Department of Purchase by mail or telegraph, together with advice as to the best delivery possible. Failure to make shipment on or before the date specified in this order shaI1 entitle Purchaser at its option to cancel the order, without prejudice to any other rights Purchaser may have as a result thereof. 6. "PATENT II~EI4NIIY': Seller hereby warrants that the use or sale of the materials delivered hereunder will not infringe claims of any patent covering such materials; (to the extent the design for such materials is not furnished by Purchaser) and Seller agrees to be responsible for and to defend at its sole expense all suits and proceedings against Purchaser and/or Owner based on any such alleged patent infringement and to pay all costs, expenses, judgements and damages which Purchaser or Owner may have to pay or incur by reason of any such suit or proceeding. Notwithstanding the foregoing, Seller does not warrant against, and shall not be responsible for claims of patent infringement based solely on the use of such materials in combination with other material or equipment or in the operation of any process other than such process as may be inherent in the use of such materials. 7. "INSPECTION": All inspection and tests shall be made as required by the specifications issued by Purchaser. Ail materials purchased under this order shall be subject to inspection by Purchaser or a repre- sentative of Purchaser at all reasonable times and places be,ore, during and after manufacture. If the face of this order specifically requires Purchaser's inspection. Seller shall advise Purchaser in writing at the address specified on the face of this order, of Seller's final tests and/or inspection at least ten days prior thereto. Purchaser's inspector shall be the only authorized inspection spokesman and all matters, including Owner requirements, shall be handled with Seller through the Purchaser's inspector. No such inspection, and no failure to inspect, shall relieve Seller of any responsibility or liability with respect to such materials nor be interpreted in any way to imply acceptance thereof by Purchaser. Seller shall, if so advised by Purchaser, permit Owner to review from time to time the progress of work hereunder. 8. "TITLE/RISK OF ~": The title and risk of loss of the goods shall not pass to buyer until Buyer actually receives and takes possession of the goods at the point of delivery. 9. ,,DELIVERY TE~S/U~)TRANSPORTATIONC~D~RGES": F.0.B. destination unless delivery terms are specified otherwise in bid; Buyer agrees to reimburse Seller for transportation costs in the amount specified in Seller's bid, or actual costs, whichever is lower, if the quoted delivery terms do not include transportation costs provided. Buyer shall have the right to designate what method of transportation shall be used to ship the goods. A. Buyer's obligation is p~§yable only and solely from funds available for the purpose of this purchase. Lack of funds shall render this contract null and void to the extent funds are not available and any delivered but unpaid goods will be returned to Seller by Buyer. B. Do not include Federal Excise, State or City Sales Tax. City will furnish tax exemption certificate, if requested. C. No money shall be paid to any person, firm or corporation who is in arrears to the City of Coppe11 for taxes. 11. "GRATUITIES": The Buyer may, by written notice to the SelIer, cancel this contract without liability to Seller if it is determined by Buyer that 9ratuitites in the form of entertainment, gifts, or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of Coppell with a view toward securing or amending, or the making of any determinations with respect to the performing of such a contract. In the event this contract is cancelled by Buyer pursuant to this provision, Buyer shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities. 12. "WARP~ PRI~E": The price to be paid by the Buyer shall be that contained in Seller's bid which Seller warrants to be not higher than Seller's current prices on orders by others for products of the kind and specification covered by this agreement for similar quantities under similar or like conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the Seller's current prices on orders by others, or in the alternative, Buyer may cancel this contract without liability to Seller for breach of Seller's actual expense. 13. "F{~ S4~.JEURE": Neither party shall be held responsible for losses resulting if the fulfillment of any terms or provisions of this contract is delayed or prevented by any cause not within the control of the party whose performance is interfered with, and which by the exercise of reasonable diligence said party is unable to prevent. 14. "APPLICJU~LE I.A~': This agreement shall be governed by the Uniform Commercial Code. Wherever the term "Uniform Commercial Code" is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement, 15. "TAXES, III~O~II~NTEEFITS, ETC.": Seller hereby accepts exclusive liability for, and agrees to indemnify Purchaser and/or Owner against liability for, the payment of any and all contributions or taxes for unemployment insurance, old age pensions or annuities or other purposes now or hereafter imposed by the Government of the United States and/or by the Government of any State of the United States, which are in whole or in part measured by and/or based upon the wages, salaries, or other remuneration paid to persons employed by seller on work in connection with this order. 16. "F~SS OR II~CTIIRIERI/U-S": Materials delivered in error or in excess of the quantity called for may, at Purchaser's option, be returned at Seller's expense. 17. '"FAIRL~ST/~/~': Seller warrants that the materials cover.ed by this order have been produced in c~pliance with the requirements of the Fair Labor Standards Act of 1938, as amended. 18. "OCCUPATIONAL SAFETY At~HEALTH": Seller warrants that the items sold under this order comply in all respects with the Occupational Safety and Health Act of 1970 and all applicable Regulations, Rulings, Orders and Standards promulgated thereunder and Seller agrees to hold Purchaser and Owner harmless from any and all liability, claims, civil fines and penalties including reasonable costs and settlements which may arise out of the failure of the items to meet such requirements. 19. "ANTI-DIS~)R]IilNATIOI~': Seller, in performing the work required hereunder, shall comply with the provision of Executive Order 11246 and shall not discriminate against any emplc~ee or applicant for employment because or religion, race, color, sex, age or national origin. 20. "P/~II~, CRATII~ ~ ~=/~Rrr/~3E": The cost of all special packing, boxing, Crating or cartage is included in the price specified on the face of this order unless otherwise specifically agreed to in this order. Ail packing, boxing, crating and cartage shall conform to the specifications, if any, covering the same which are included in this order. 21. "F~ICII~': Seller shall not refer to Owner or Purchaser or any company affiliated with Purchaser in publication form in connection with equipment or services rendered by Seller without the prior written anorov~l nf PHr~h~r. Request for Bid 001~Bridge Railing Repair LOCATION: Freeport Parkway between Cotton Road and Gateway Boulevard, Coppell, Texas The contract, when issued, will be coordinated through Mr. Per Birdsall, Streets Foreman, 732 Deforest Road, Coppell, TX. Telephone #214/462-8495. The bidder will be held responsible for verification of measurements and the quantities of required materials. Estimated Length: Materials Estimate: 584 linear feet 32 anchor bolts (missing and 1 broken) 3 aluminum posts complete bottom rail missing Total Parts: $ Total Labor GRAND TOTAL-PARTS AND LABOR For additional information, please contact David Parry, Purchasing Agent, at 255 Parkway Boulevard, Coppell, Tx or at 214/462-0022. BOLT 5" O.D. x I/8" WALL ALUMINUM TUBE~...... O.D. ALUMINUM ". PEDESTRIAN RAIL z bi 0 Z -DRILL OR CORE 7. HOLES..~...._ ~--'-~ f ,3/4" ~ IN CASTING-~'" )GGLE BOLT (2 REQUIRED PER POST) 4-1/2" O.D.x 5/B" WALL ...... ALUMINUM TUBE .-------~ ........ IMPACT RAIL IRILL OR CORE HOLES 1"13 IN CASTING ...... 2GGLE BOLT (Z REQUIRED PER POST) CORE -1- HOLES 15/16" it TOP TO I" 0 BOTTOM--- -- ............ I/8" NEOPRE-NE SEAT ~/4" ANCHOR BOLTS SEE BARRIER WALL DETAIL(SHT. ~,,',~' ~ P~N --~- DRIVE F!T SECTION C-C NTS 1/2" ALUMINUM WALL 13/8" 5-5/8" O.D. I/~" 0 PIN /DRIVE FIT SECTION D-D NTS C< 15" MIN, ,) IO-1/2" SPLICE TUBE DETAIL NTS SQUARE N UT-,~ )ETAIL SPLICE CO~NNr__L;~,.-~,~ L)ETAILS NTS LOCK WASHER,`,`/ IG GA. 5/16 0 x I$-UNC-2-b 16 GA 100598} ] TOGGLE BOLT ASSEMBLY-5/1~' DIA. NTS --I TOGGLE , i-.-:.' :, -IEAV'f HEX NUT -,- )CK WASHER -WASHER BOLT ASSEMBLY- ~/~- "DiA. ----"--IN TS END CAP NTS DRI,,VE FIT ALUMINUM DETAIL BOLT "DETAILS ANCHOR ::i .:'FlOlq D-D SPLICE TUBE DETAIL__ -- NTS . LNERAL CONSTRUCTION NOTES: SA. IL POSTS SHALL BE CAST ALUM1NUM ALLOY, A$44-T4, PERMANENT MOLD. hi/,.XIMUM ALU.)WABLE POST SPACING SHALL BF"' 8'-4"6-C. , CASTINGS SHALL BE GROUND,SANDED,BUFFED -.I. L SQUARE EDGES OF P_OS.T T S RISERS AND SEAMS SHALL ::,: 'C:AST TO A ,/32. INCH htADIUS,AND AA%~(~TEH ~'LUSH FINISH (u- GI~OUND,SANDED AND BUFFED TO , ' rd_.l_ POSTS SHALL BE INSTALLED NORMAL TO THE FINISHED GRADE AND .~I,',LL BE SEATED ON A I/B INCH THICK,?O DUROMETER NEOPRENE RUBBER PAD. ~,t!' t)ESIGN CONFIGURATION OF THE CAST ALUMINUM POST SHALL CONFORM ~,~ 11~!2 L.L~,. FOSTER FF-125 OR THE REYNOLDS ALUMINUM i~i',lLS AND SPLICE TUBES SHALL BE EXTRUDED ALUMINUM PIPE ALLOY, 6061-T6 ¢,'. F'ER ASTM B-22.1-71,ANDSHALL BE FURNISHED IN THE MILL FINISH. ~,, :~ OF'EN ENDS OF RAIL MEMBERS SHALL BE CAPPED-SEE END CAP DETAIL " 0_ e ED PARALLEL TO THE FINISHED PARAPET WALL t,rJ! N'IEMBER:~ oHAL_L. BE iNSTALL W THE CURVATURE OF THE ROADWAY. ',,,,,'-,~:- ,',.,~ SHALL BE FABRICATED TO FOLLO · ~ r,, ,, ,,!.,r- .... fO - f, '.;f:CTIONS OF RAIL TUB1NG SHALL BE ATTACHED TO A MINIMUM OF FOUH WHEREVER PRACTICAL. 9. A RAiL SPLICE ~S REQUIRED AT EACH BRIDGE EXPANSION JOINT. THE GAP AT RAIL F~PLiCES SI{ALL BE A MINIMUM OF ONE iNCH OR EQUAL'I'O BRIDGE EXPANSION dOtNT ,,;,i" i'L_tJS I/.1: INCH WITH THREE (3"~ MAXIMUM OPENING. ~, .. i,.I t.. H('~LES IN RAILS TO RECEIVE TOGGLE BOLTS FOR POST CONNECTION SHALL t~12 FIt-LLD DRILLED TO PROVIDE FOR PROPER WHOLE ALIGNMENT. ! I/':"' TOGGLE BOLT ASSEMBLY MATERIAL SHALL CONFORM TO THE FOLLOWING , . .T,A-354~,TOGGLE LOOP~A-303;PIN.A-195; NUT-HEAVY ,,',,':' T t, I STANDARDS: TOGGLE BOL TEEL. ENTIRE TOGGLE BOLT -: 325 AND WASHERS-SAE IOZO H.R. S , ,~i.:4 ¥iEAD.,A~-.. ~).. ,"^nMl~M PLATED STEEL AS PER ASTM A-165. ;',';'.;E'.t,IBL'( iL) r,~t:.. ~., ........... " DIAMETER WiTH · ['0.. ANCHOR ~':,' fit BOLTS SHALL BE GA,L~?NIZED STEEL,:3/4 INCH. HEAVY HEX HEAD NUT AND :3/16 WASHER AS PER ASTM A-:325.BOLTS, AND WASHERS GALVANIZED AS PER ASTM A-15:3. t:',. 5/~6"TOGGLE BOLT ASSEMBLY MATERIAL SHALL CONFORM TO TOGGLE BOLT, SAC 1020 C.R. STEEL;TOGGLE H.R. STEEL-PICKLED AND OILED;NUT AND WASHERS, Iu',:O STEEr.. ENTIRE TOGGLE BOLT ASSEMBLY TO BE CADMIUM pLATED PER ASTM A-165 OR ZINC PLATED PER ASTM A-164.