ST0501-CS110427
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George Marshall - Re: FW: Deforest fence
From: <PTS90@aol.com>
To: <gmarshall@coppelltx.gov>, <jason@abisinc.com>, <tasha75019@aol.com>, <a...
Date: 4/27/2011 4:27 PM
Subject: Re: FW: Deforest fence
CC: <KGRIFFIN@coppelltx.gov>, <LHENDERSON@coppelltx.gov>, <kgmiller5@yahoo.com>
looking forward to our meetint. i have a 10 am call in my office so will have to leave by 945
In a message dated 4/13/2011 5:02:36 P.M. Central Daylight Time, gmarshall@coppelltx.gov writes:
8:30 Thursday, April 28th, here at Town Center, 255 Parkway.
>>> "Alison Decarlucci" <aldecarlucci@cmamanagement.com> 4/13/2011 10:37 AM >>>
thth
I am available any afternoon except the 28 and any morning except the 26.
Thanks,
Alison DeCarlucci
Association Manager
RTI/Community Management Associates, Inc., "CMA"
Winner of the American Business Ethics Award
and Greater Dallas Business Ethics Award
1800 Preston Park Blvd.
Suite #240
Plano, TX 75093
Phone: (972) 943-2852
Fax: (214) 778-0550
aldecarlucci@cmamanagement.com
Customer Service: www.cmamanagement.com
From: George Marshall [mailto:gmarshall@coppelltx.gov]
Sent: Wednesday, April 13, 2011 9:23 AM
To: jason@abisinc.com; PTS90@aol.com; tasha75019@aol.com; Alison Decarlucci; danieldgray@msn.com; Bobby.Finken@taxease.com;
markshill@verizon.net
Cc: Ken Griffin; Leslie Henderson; kgmiller5@yahoo.com
Subject: RE: FW: Deforest fence
Last night something came up and Ken is unavailable Tuesday afternoon. It sounds like next week might be a little hard to
schedule a meeting. What about the week of the 25th-29th?
Thank you, George
>>> "Alison Decarlucci" <aldecarlucci@cmamanagement.com> 4/13/2011 9:15 AM >>>
I am available early Tuesday before lunch time. If late Tuesday works for everyone else, please go ahead with the meeting.
Thanks,
Alison DeCarlucci
Association Manager
RTI/Community Management Associates, Inc., "CMA"
Winner of the American Business Ethics Award
and Greater Dallas Business Ethics Award
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1800 Preston Park Blvd.
Suite #240
Plano, TX 75093
Phone: (972) 943-2852
Fax: (214) 778-0550
aldecarlucci@cmamanagement.com
Customer Service: www.cmamanagement.com
From: George Marshall [mailto:gmarshall@coppelltx.gov]
Sent: Tuesday, April 12, 2011 5:31 PM
To: jason@abisinc.com; PTS90@aol.com; tasha75019@aol.com; Alison Decarlucci; danieldgray@msn.com; Bobby.Finken@taxease.com;
markshill@verizon.net
Cc: Ken Griffin; Leslie Henderson; kgmiller5@yahoo.com
Subject: Re: FW: Deforest fence
My schedule next week is fairly open except for Wednesday - all day training, Thursday 3:00 mtg & 5:30 (P&Z).
Tuesday appears to be open for Ken. Maybe we could schedule it for late Tuesday.
Thank You, George
>>> <PTS90@aol.com> 4/12/2011 4:04 PM >>>
does early morning work? or some other evening?
In a message dated 4/12/2011 3:53:57 P.M. Central Daylight Time, gmarshall@coppelltx.gov writes:
I am unavailable the evening of the 20th and the 21st. Is there another time we can get together?
Thank You, George
George Marshall, PE
City of Coppell
Engineering
972-304-3562
>>> "Alison Decarlucci" <aldecarlucci@cmamanagement.com> 4/12/2011 10:45 AM >>>
We have the new Architectural Committee scheduled at 6:30 p.m. for the meeting next week. Would everyone’s schedule permit us to
meet in the field before the meeting at about 5:30 p.m.?
Thanks,
Alison DeCarlucci
Association Manager
RTI/Community Management Associates, Inc., "CMA"
Winner of the American Business Ethics Award
and Greater Dallas Business Ethics Award
1800 Preston Park Blvd.
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Suite #240
Plano, TX 75093
Phone: (972) 943-2852
Fax: (214) 778-0550
aldecarlucci@cmamanagement.com
Customer Service: www.cmamanagement.com
From: PTS90@aol.com [mailto:PTS90@aol.com]
Sent: Tuesday, April 12, 2011 10:25 AM
To: gmarshall@coppelltx.gov; jason@abisinc.com; tasha75019@aol.com; Alison Decarlucci; danieldgray@msn.com;
Bobby.Finken@taxease.com; markshill@verizon.net
Cc: KGRIFFIN@coppelltx.gov; LHENDERSON@coppelltx.gov; kgmiller5@yahoo.com
Subject: Re: FW: Deforest fence
Alison our next meeting is the 20th we might start in the field to see what there is to see and then finish at our regular spot.
In a message dated 4/8/2011 4:36:26 P.M. Central Daylight Time, gmarshall@coppelltx.gov writes:
To All:
I would like to propose we schedule a meeting to discuss the project and the existing fence. The city would
be happy to host the meeting or meet in the field with the HOA. We can make ourselves available during the
day or evening, whichever works best for the HOA. Please let us know some dates and times that work for
the HOA and we can schedule the meeting.
Thank You, George
George Marshall, PE
City of Coppell
Engineering
972-304-3562
>>> "Alison Decarlucci" <aldecarlucci@cmamanagement.com> 4/7/2011 1:56 PM >>>
George,
Awaiting response please.
Thanks,
Alison DeCarlucci
Association Manager
RTI/Community Management Associates, Inc., "CMA"
Winner of the American Business Ethics Award
and Greater Dallas Business Ethics Award
1800 Preston Park Blvd.
Suite #240
Plano, TX 75093
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Phone: (972) 943-2852
Fax: (214) 778-0550
aldecarlucci@cmamanagement.com
Customer Service: www.cmamanagement.com
From: PTS90@aol.com [mailto:PTS90@aol.com]
Sent: Monday, April 04, 2011 1:18 PM
To: gmarshall@coppelltx.gov; jason@abisinc.com; danieldgray@msn.com; markshill@verizon.net;
tasha75019@aol.com; Bobby.Finken@taxease.com
Cc: Alison Decarlucci; KGRIFFIN@coppelltx.gov; kgmiller5@yahoo.com
Subject: Re: FW: Deforest fence
Thank You! I am very very confused. In the attached memorandum it is stated that if the brick screening wall
is included the City would remove from the plans the wood fence at $30/lf and the pedestrian handrail at a
total cost of $102600, this seems to include 1100" of fence repacement. Yet in your email below in paragraph
2 you state the intent of the project is not to modify the fence. Regardless we will need to consult because if
the fence is in the public right of way how could it possibly be the responsibility of the HOA.
In a message dated 4/4/2011 11:36:38 A.M. Central Daylight Time, gmarshall@coppelltx.gov writes:
Mr. Miller,
I am the project manager on the Deforest Road Reconstruction project. Adjacent to your
property, the new roadway top of curb elevation will be approximately the same elevation as the
centerline of the existing asphalt street. Due to the elevation difference at the ROW line we will
have a 1.5-2' retaining wall just off the back of a 5' sidewalk. The wall will rise from the sidewalk
and meet natural ground. The distance from the back of the retaining wall to the wood fence is
between 1-2 feet.
The intent to the Deforest project is not to modify the wood fence. The entire length of wood
fence will remain in place and ownership will remain in the HOA. During construction the
contractor may need to remove a panel of fence here or there but will put it back once
complete. If during the course of construction part of the fence is damaged by the contractor
then they will be responsible for repairs to the fence.
As discussed in earlier correspondence with the HOA the City would be willing to try to
accommodate the HOA in the replacement of the wood fence with a brick screen wall during the
course of the Deforest Road project, if the HOA would pay for the additional cost. A letter with a
rough cost estimate was sent to the HOA in July 2010 with notice that we would need to know
as soon as possible so we could incorporate the screen wall in the engineering plans prior to
100% design. The anticipated additional cost was $550,000.
Since no response was sent back to my office, our design consultant continued with the final
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design of Deforest and now is nearing 100% complete plans and bid specifications.
After talking with the HOA management company on Friday, I have learned that they apparently
never received the letter. Since we were planning on going to bid very soon, we have decided
to hold off on the bid so the HOA can have discussions about the screen wall.
Thank You, George
George Marshall, PE
City of Coppell
Engineering
972-304-3562
>>> Ken Griffin 4/1/2011 10:42 AM >>>
George
Could you address these issues? Then let's get together before we send a response.
Thanks
ken g
>>> "Jason Miller" <jason@abisinc.com> 4/1/2011 10:37 AM >>>
Ken,
I recently attended an HOA meeting for The Lakes of Coppell and the fence on the south side
of Deforest was of topic once again. I was informed at that meeting that I need to contact the
City of Coppell once again to get clarification of the future of this fence. As you are aware from
previous discussions I reside at the corner of Deforest and Allen rd.. I have been referred to the
HOA by the city and vice versa the City from the HOA. I understand no one wants to claim nor
acknowledge this issue, but it is a property line fence for my residence and I would like to come
to a conclusion on this issue. As you are aware and can read from below emails this has been
discussed for some time.
On 12/23 I received an email from Lakes of Coppell property management CMA that stated:
"Based on the expected repairs of the Deforest Road, the gap underneath your fence should be resolved."
*What exactly does this mean and what and when will these suppose repairs take place?
Questions for the City of Coppell:
* Right now I am aware the fence is the property of the HOA. Will this change due to
the new Deforest Rd. construction?
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*If ownership of fence is projected to change, what changes (improvements, repairs,
etc.) will be made to the fence and if so when will these changes take place?
*When will
Questions for HOA:
*If the fence is an HOA issue now and in the future, what changes (improvements,
repairs, etc.) will be made to the fence and if so when will these changes take place?
*Who governs the HOA or the HOA property management when HOA issues,
regulations and responsibilities are not fulfilled.
*Allison can you please forward this email on to the other Board members as to keep
everyone updated?
Thank you,
Jason Miller
From: PTS90@aol.com [mailto:PTS90@aol.com]
Sent: Tuesday, February 22, 2011 3:14 PM
To: Jason Miller
Subject: Re: Deforest fence
have you seen the wall they are building on sandy lake southside west of macarthur??
In a message dated 2/22/2011 2:39:39 P.M. Central Standard Time, jason@abisinc.com writes:
I have at an earlier meeting when the preliminary design and plans were
introduced, before they decided to add another sidewalk on the south side of
deforest. At that time it was brought to my attention that the fence was not a city
issue and they had no plans to rebuild and that a new brick wall was not budgeted.
I would be more than welling to voice my thoughts and concerns work travel
permitting! Thanks again!
Thank you,
Jason Miller
ABIS Inc.
972-513-2247
On Feb 22, 2011, at 2:40 PM, "PTS90@aol.com" <PTS90@aol.com> wrote:
perhaps you would like to speak at a city counsel meeting
In a message dated 2/22/2011 11:25:41 A.M. Central Standard Time,
jason@abisinc.com writes:
Sounds good! Thank you for the information!
Thank you,
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Jason Miller
ABIS Inc.
972-513-2247
On Feb 22, 2011, at 11:29 AM, "PTS90@aol.com"
<PTS90@aol.com> wrote:
my name is Lee Simmons. this issue is
on the agenda for the 3-9 meeting of the
hoa you are welcome to join. the city is
tearing it down and will spend money to
rebuild if we can work with them it will be
best for all
In a message dated 2/22/2011 10:01:18
A.M. Central Standard Time,
jason@abisinc.com writes:
I have spoke with the city
engineer in regards to the
fence and it is not their
responsibility! It is an HOA
issue! When someone is
written up for HOA violation
thy need to have to problem
fixed. This is an HOA fence
and it needs to be
addressed and fixed by the
HOA.
I have your email, but I do
not know to whom I am
writing! May I ask your
name and position with
lakes of Coppell? I would
just like to know with whom I
am conversing with, thank
you!
Thank you,
Jason Miller
ABIS Inc.
972-513-2247 =
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