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ST8402-CS 890105C GINN, INC. DATE: TIME: LOCATION: CONFERENCE MINUTES January 5, 1989 12:30 PM (approximate) Ginn, Inc. Conference Room CONSULTING ENGINEERS Ii1 11 ////( SUBJECT: ATTENDEES: Denton Tap Road Improvements from Sandy Lake Road to Denton Creek - Additional Median Openings and Left Turn Lanes requested by ABQ Development and Univest Development. ~mand H. Wayne Ginn, P.E. John C. Karlsruher, P.E. John Karlsruher began the conference by covering the locations, preliminary estimated costs, and necessary timing of construction of the two median openings, and 3 left turn lanes requested by ABQ and Univest. Provisions must be made immediately to allow for the ultimate construction of the requested median openings and left turn lanes, since the paving operation for the project is about ~o begin. ~ . The spacing ~_~two additional median openings requested between the~xistin~ Mills Lane median opening and Parkway was reviewed with~esulting determination that while the spacing is slightly closer than that allowed by the subdivision ordinance, it will be acceptable since both property owners have coordinated this in their planning and are willing to pay the costs for the facilities. Mr. Doyle specifically asked that the// location of the entrance drive to the proposed Coppell Health Center be confirmed with Univest's Engineers to be sure that it lines up with the location of the med~ opening which is in the current plans to serve Mills Lan~; Mr. Doyle expressed the desire that all City of Coppell personnel and representatives be reasonable in their evaluations and approach to the proposals of the developers in order to assure them that while Coppell intends~% to be firm and require them to develop in a first class manner, staff will make their best effort to accommodate development. Mr. Doyle directed that provisions be made as soon as possible to revise the construction plans to reflect the requested median openings and to prepare a Change Order to the Contract to include these additional items as well as the median opening and left turn lanes requested by ABQ north of Parkway Blvd., and the west 17103 Preston Road · Suite 100 · LB 118 · Dallas, Texas 75248 · Phone 214/248-4900 turnout for the westward extension of Parkway Blvd., in the Denton Tap Road Improvements project. The costs of the two median openings south of Parkway will be split between ABQ and Univest. ABQ will pay for the median opening and left turn lanes north of Parkway, and the two additional northbound left turn lanes south of Parkway Blvd. which serve only their property. Univest will pay for the southbound left turn lane to the entrance street to the Coppell Health Care Center in addition to half the cost of the two additional median openings south of Parkway. Ginn, Inc. is to provide the estimated costs of these items,-~inc~ng Engineering, Testing and Inspection. to Mr. D031e who will coordina~ith the Developers. The costs of the west turnout of the Parkway Blvd./Denton Tap Road Intersection were discussed. Mr. Doyle asked Mr. Ginn how similar situations have been handled on other projects in the past. Mr. Ginn responded that typically on a CIP project, using Belt Line Road as an example, the major intersections are fully designed as an integral part of the project. The reason that the west side of the subject intersection was not included in the project is that the necessary design information was neither developed by Univest nor furnished to Ginn, Inc. prior to the completion of design of the Denton Tap Road project. Even though Univest had full knowledge of the progress of design and was notified of the property owner meetings held for Denton Tap Road, the slow economy helped prevent them from developing any plans for their property. Now that ABQ has bought the land, and has proceeded with design of Parkway Blvd. it is prudent to include ,Othe western portion of the intersection in the project. It was =.~C~to include the west turnout in the project without ~.0~'/'re~_ursement by ABQ Development since similar projects in the past have been handled in a like manner. The Change Order will be brought before the city Council for consideration on the basis that no work will be authorized on the additional median openings and left turn lanes until ABQ and Univest have completed their financial commitments to the City of Coppell. Revision of the Drawings now will enable the Contractor to properly space expansion and control joints and build median curbs with the main line paving, which will soon begin, to allow the addition of the median openings and left turn lanes at a later date. Further discussion of the Parkway Blvd. extension by ABQ concluded that ABQ ~hould dedicate corner clips of R.0.W. at the Denton Tap/Parkway intersection by separate instrument. Mr. Ginn mentioned that design of the Landscaping for Denton Tap Road is about to begin. The Landscape project has already been authorized and the budget exists. Before Ginn, Inc. formally releases the Landscape Architect to begin their design work, they want to know if a Work Authorization will be needed. If not Ginn, Inc. will have the Landscape Architect begin immediately. Mr. Doyle asked that Ginn, Inc. send him copies of the approved budget and the Council packet, date, or other pertinent data for back-up. Mr. Doyle will check with Mr. Trando to see if an account for this work is already set up.~/~ D~ ~ There was a brief discussion of the need for a Proposal from Ginn, Inc. for design of the Belt Line Road (E-W) improvements from Denton Tap Road to MacArthur Blvd. Mr. Ginn related to Mr. Doyle that the city Council had already approved Ginn, Inc. as the Project Engineer when they approved the City - Developerg Agreement with Crow-Billingsley. Mr. Doyle said that all h~ ~ needed was to establish the budget items. For this purpose he ~eeded a basis for an estimate: preliminary cost estimates included in the agreement; a copy of the Council Agenda Packet in which the agreement was approved; and etc. Mr. Ginn inquired of the status of the proposed updating of the City Water and Sewer Maps. Mr. Doyle explained that computer digital mapping was being considered and the efforts are ongoing to determine the proper course of action in updating the City water and sewer mapping. Mr. Doyle asked for a breakdown of the costs previously furnished by Ginn, Inc. for mapping. The meeting was concluded at this point.