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Asbury Manor-CS100209 (11/21/2011) Ken Griffin - Fwd: Drainage easementPage 1 From: Keith Marvin To: Garza, Michael; Griffin, Ken; Marshall, George Date: 2/9/2010 9:18 AM Subject: Fwd: Drainage easement I'm not sure if you guys have seen this... I have not made any contact with the Mansions over this issue. I'm not sure I fully understand the issue. Keith >>> Tim Oates 2/8/2010 5:01 PM >>> FYI I told Clay that you and/or Michael Garza were looking at this property for some time, however I didn't know your exact involvement???? >>> Clay Phillips 2/8/2010 4:55 PM >>> Please advise as to who is the correct department to approach the Mansions about participating in a dredging project with the Asbury Manor HOA. Let's see if we can shepherd this project. Thanks. Clay >>> <kbury99@aol.com> 2/8/2010 4:44 PM >>> Clay - I am checking in to see if you have heard anything further on Mansion's participation in dredging the drainage easement? Our HOA Board is very impatient on taking care of this. As a small community, we have very limited reserves for such work. We are currently faced with deteriorating brick screening walls along Coppell Road that need repairs. The design and construction of these walls was, to say the least, substandard, and we have several options to consider in repairing. Some of those options are more extensive and would alleviate additional patch work in the near future. To opt for the higher levels of repairs, however, we need to know what our share of the dredging efforts will cost, assuring we do not over spend our reserves account. I am asking that the City do everything it possibly can to assist us in clearing up this problem. We have waited nearly two years to do our "fair share" in this effort. Hopefully, you can help us to get this done so we can keep our neighborhood up to standards and stay within our own financial constraints. Please let me know something as soon as possible. We have to sign our wall repair bid before March 1st to take advantage of the "winter discount" we are being offered. Thanks, Clay. Larry Kingsbury Asbury Manor HOA Board of Directors Sent via BlackBerry by AT&T Page 1 of 1 Ken Griffin - Re: Fwd: Asbury Manor drainage easement From:Mario Canizares To: Ken Griffin Date:3/29/2010 9:23 AM Subject:Re: Fwd: Asbury Manor drainage easement Ok, I sent you and MG a meeting notice. Can you bring an aerial so that I can get a feel for the area of town? Thanks, MC On Monday, March 29, 2010 at 9:16 AM, Ken Griffin <KGRIFFIN@coppelltx.gov> wrote: I'm good and I'm bringing Mike Garza. Ken g -----Original Message----- From: Mario Canizares To: Gary Sieb <GSIEB@coppelltx.gov> To: Ken Griffin <KGRIFFIN@coppelltx.gov> To: Kevin Richardson <KRICHARDSON@coppelltx.gov> Sent: 3/29/2010 9:06:43 AM Subject: Re: Fwd: Asbury Manor drainage easement Can you all meet this afternoon at 3:30 to discuss this? If today doesn't work then Tuesday at 3 after is all I have left for the remainder of the week. Kevin can you bring Michael A to this meeting as well? Thanks, Mario >>> On Monday, March 29, 2010 at 8:58 AM, Clay Phillips < cphillips@coppelltx.gov > wrote: I am asking Mario to take this issue off of my hands; however, he will need the help of one or more of you to get this thing resolved. It could conceivably be a zoning violation, a neighborhood integrity violation, flood plain etc.....We need to do whatever we can to have the Mansions take care of their drainage responsibilities so that positive drainage can be maintained from Asbury Manor northward. Asbury Manor is ready to do the work on their property but it will do no good if the Mansions do not do so simultaneously. Ken, I am also responding to the HOA regarding the condition of the bricks on the south side of the bridge. Any idea of what we plan to do there? I have not been out on site to look at the issue. Thanks to all for your help. file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4BB07197...11/21/2011 (11/21/2011) Ken Griffin - RE: Asbury Manor drainage easementPage 1 From: "Larry Kingsbury" <kbury99@aol.com> To: "'Clay Phillips'" <cphillips@coppelltx.gov> Date: 4/7/2010 8:07 AM Subject: RE: Asbury Manor drainage easement Clay - Can you update me on how your meeting turned out on The Mansions drainage easement? Our HOA Board meets this Saturday and I need to report out to them. We have several homeowners who are ready to take this issue to the next level (I assume complain to City Council) if something isn't resolved soon. We are trying to keep everyone up to date, but folks are really impatient and the mosquitoes are already out in force over here. I hope you guys have something positive to report. Thanks. Larry Kingsbury -----Original Message----- From: Clay Phillips [mailto:cphillips@coppelltx.gov] Sent: Monday, March 29, 2010 9:03 AM To: kbury99@aol.com Subject: Re: Asbury Manor drainage easement Larry, I do not blame you or the HOA for your feelings on this issue. There will be a meeting this week of several of our staff and we will be approaching the Mansions yet again about the drainage issue. I also received a letter from the HOA regarding the condition of the bridge. Engineering is aware of the complaint and has been out to look at the bricks. I believe they plan to add the repair to their work orders. I think it only fair to tell you though that it will not receive the highest of priorities due to it being more of a cosmetic problem. We will get to it though as is evidenced by the work we recently completed on the bridge adjacent to the hardware store on Bethel School. I hate to see you rotate of the board but I would not want to be on it in the first place! Let's get together again lunch soon. Clay >>> <kbury99@aol.com> 3/27/2010 2:44 PM >>> Clay - I hope that all is well with you. It has been several months since I last checked with you on the status of the drainage easement dredging issue. We are now well over two years into the city's efforts to resolve this with The Mansions and there has been no resolution. Our homeowners along the canal are not happy about the prospect of another year of insects breeding in the puddles and water holes in the easement and near their homes. My assurances that we are hoping to hear something from the city soon ring hollow now. Please revisit this issue with staff or legal and let us know if there is (11/21/2011) Ken Griffin - RE: Asbury Manor drainage easementPage 2 any other alternative. The new landscaping by the pond done by The Mansions is nice, but doesn't help our residents with the bug issue. Obviously, the city's dealings with The Mansions folks in the past haven't gone well for Asbury Manor homeowners. This one certainly seems to be more doable, from our perspective, but seems to just not be happening. If you could check on this and give me a status report before our next HOA Board meeting on April 10th and the general HOA meeting about 10 days later, it would be appreciated. Good news, Clay. I am resigning from the HOA Board when new officer terms start in May. Unfortunately, the two most likely candidates to replace me live along the easement. They already have a bone in their craw over the screening wall issue, so I don't expect they cretianly will be any less of a thorn for the city over this issue. As always, I appreciate your help with stuff like this. Just hope we can get this resolved soon. Thanks. Larry Kingsbury Asbury Manor HOA Sent via BlackBerry by AT&T Page 1 of 1 Ken Griffin - Fw: Fwd: RE: Asbury Manor drainage easement From:Michael Garza To: Ken Griffin Date:4/7/2010 9:15 AM Subject:Fw: Fwd: RE: Asbury Manor drainage easement A certified letter was sent to Western Rim Property management on February 24th and was refused by the recipient and sent back to us. We then sent a letter regular mail on March 8th and have yet to hear from them. It was thought that they had moved to a new location but after checking the Dallas County Appraisal District and calling another one of their other properties in the area it is confirmed that they are still at 601 Canyon Dr. Suite 101. We have tried to contact the Mansions by the Lake directly but have yet to get a response from them. It appears the main problem of the standing water is at the downstream of the culvert (the north side of the bridge). Water has washed out the channel which in turn causes a low point and ponding at that location. We have taken shot elevations throughout the channel, there is plenty of fall for the channel to drain. There are spotty location where it appears a lawn mower has caused ruts and low spots for ponding, these areas can be filled in to eliminate the ponding. We have video during a rain event where the channel is showing to flow properly. If you have any questions please let me know. thanks, mike >>> On 4/7/2010 at 8:26 AM, Ken Griffin <KGRIFFIN@coppelltx.gov> wrote: file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4BBC4D1...11/21/2011 (11/21/2011) Ken Griffin - RE: Asbury Manor drainage easementPage 1 From: Clay Phillips To: Larry Kingsbury CC: Keith Marvin; Ken Griffin; Michael Garza Date: 4/7/2010 4:39 PM Subject: RE: Asbury Manor drainage easement Larry, We have attempted to make a formal notice with the Mansions management company and have been unable to do so. This more formal approach followed earlier conversations with their staff that resulted in some improvements to landscaping but nothing to date on the drainage issue. We are making further attempts to accomplish this as we speak, so to say to ensure any work that is done by the HOA is completed in concert with any work needed to be done by The Mansions. Our Environmental Health staff will be monitoring the area closely in the days and weeks to come treating any standing water in the area that should prevent the breeding of mosquitos for 3 months per treatment. Our Engineering Department has monitored the drainage area during rain events and reports that the drainage area perform as expected with the exception of the area immediately north of the bridge and at intermittent spots as you move north and east through the channel. The areas appear to be related to ruts made most likely by lawn maintenance equipment or similar activities in the channel. Our staff believes that the work to be done inside the Asbury Manor HOA will remedy much of the problem. A I would like to offer to have Mike Garza and Keith Marvin from our Engineering staff to meet with your reps on-site before any work is scheduled on behalf the your HOA as we certainly do not want to see the HOA do any more work or spend any more funds than is necessary. The less the soil is disturbed the better regarding minimizing the reoccurrence of this condition; however, it is a drainage channel that will need to be tended to periodically over the years. In the meantime, we will continue to press the Mansions to do the fill, repair, and any other work needed to be done on their portion of the channel downstream form Asbury Manor. Clay >>> "Larry Kingsbury" <kbury99@aol.com> 4/7/2010 8:01 AM >>> Clay - Can you update me on how your meeting turned out on The Mansions drainage easement? Our HOA Board meets this Saturday and I need to report out to them. We have several homeowners who are ready to take this issue to the next level (I assume complain to City Council) if something isn't resolved soon. We are trying to keep everyone up to date, but folks are really impatient and the mosquitoes are already out in force over here. I hope you guys have something positive to report. Thanks. Larry Kingsbury -----Original Message----- From: Clay Phillips [mailto:cphillips@coppelltx.gov] Sent: Monday, March 29, 2010 9:03 AM To: kbury99@aol.com Subject: Re: Asbury Manor drainage easement (11/21/2011) Ken Griffin - RE: Asbury Manor drainage easementPage 2 Larry, I do not blame you or the HOA for your feelings on this issue. There will be a meeting this week of several of our staff and we will be approaching the Mansions yet again about the drainage issue. I also received a letter from the HOA regarding the condition of the bridge. Engineering is aware of the complaint and has been out to look at the bricks. I believe they plan to add the repair to their work orders. I think it only fair to tell you though that it will not receive the highest of priorities due to it being more of a cosmetic problem. We will get to it though as is evidenced by the work we recently completed on the bridge adjacent to the hardware store on Bethel School. I hate to see you rotate of the board but I would not want to be on it in the first place! Let's get together again lunch soon. Clay >>> <kbury99@aol.com> 3/27/2010 2:44 PM >>> Clay - I hope that all is well with you. It has been several months since I last checked with you on the status of the drainage easement dredging issue. We are now well over two years into the city's efforts to resolve this with The Mansions and there has been no resolution. Our homeowners along the canal are not happy about the prospect of another year of insects breeding in the puddles and water holes in the easement and near their homes. My assurances that we are hoping to hear something from the city soon ring hollow now. Please revisit this issue with staff or legal and let us know if there is any other alternative. The new landscaping by the pond done by The Mansions is nice, but doesn't help our residents with the bug issue. Obviously, the city's dealings with The Mansions folks in the past haven't gone well for Asbury Manor homeowners. This one certainly seems to be more doable, from our perspective, but seems to just not be happening. If you could check on this and give me a status report before our next HOA Board meeting on April 10th and the general HOA meeting about 10 days later, it would be appreciated. Good news, Clay. I am resigning from the HOA Board when new officer terms start in May. Unfortunately, the two most likely candidates to replace me live along the easement. They already have a bone in their craw over the screening wall issue, so I don't expect they cretianly will be any less of a thorn for the city over this issue. As always, I appreciate your help with stuff like this. Just hope we can get this resolved soon. Thanks. Larry Kingsbury Asbury Manor HOA Sent via BlackBerry by AT&T (11/21/2011) Ken Griffin - RE: Asbury Manor drainage easementPage 2 I hate to see you rotate of the board but I would not want to be on it in the first place! Let's get together again lunch soon. Clay >>> <kbury99@aol.com> 3/27/2010 2:44 PM >>> Clay - I hope that all is well with you. It has been several months since I last checked with you on the status of the drainage easement dredging issue. We are now well over two years into the city's efforts to resolve this with The Mansions and there has been no resolution. Our homeowners along the canal are not happy about the prospect of another year of insects breeding in the puddles and water holes in the easement and near their homes. My assurances that we are hoping to hear something from the city soon ring hollow now. Please revisit this issue with staff or legal and let us know if there is any other alternative. The new landscaping by the pond done by The Mansions is nice, but doesn't help our residents with the bug issue. Obviously, the city's dealings with The Mansions folks in the past haven't gone well for Asbury Manor homeowners. This one certainly seems to be more doable, from our perspective, but seems to just not be happening. If you could check on this and give me a status report before our next HOA Board meeting on April 10th and the general HOA meeting about 10 days later, it would be appreciated. Good news, Clay. I am resigning from the HOA Board when new officer terms start in May. Unfortunately, the two most likely candidates to replace me live along the easement. They already have a bone in their craw over the screening wall issue, so I don't expect they cretianly will be any less of a thorn for the city over this issue. As always, I appreciate your help with stuff like this. Just hope we can get this resolved soon. Thanks. Larry Kingsbury Asbury Manor HOA Sent via BlackBerry by AT&T (11/21/2011) Ken Griffin - RE: Asbury Manor drainage easementPage 1 From: "Larry Kingsbury" <kbury99@aol.com> To: "'Clay Phillips'" <cphillips@coppelltx.gov> Date: 4/14/2010 6:13 PM Subject: RE: Asbury Manor drainage easement Clay - I have some excellent news for you regarding the brick replacement on the south side of Westminster Way bridge in Asbury Manor. We had our brick screening walls along Coppell Road repaired by Brick Master. Bill Schultheis of BM was the guy that told us Acme Brick, who supplied the brick for Ryland when the bridge was built, might replace the brick for free. When we last spoke in March, he was going to contact them for us. At that time, I had forgotten the wall didn't belong to the HOA any longer. Anyway, when I met him yesterday to punch list the work his company had done. He told me that Acme had contacted him and that they would replace the brick and no charge. In addition, they said they would pay for the labor. So while I know this isn't a high priority for the city if you are doing it out of the city's coffers, I am wondering if you might not like to contact Bill at Brick Masters (817) 485-7200 to discuss what he learned from Acme. I will also let you know that the brick on the opposite side of the bridge (the HOA side) is showing evidence of the same flaking as on the city owned side. Bill is contacting them again to let them know this. Seems like it might be a good idea to approach them as one project and have both sides done at the same time. Please let me know your thoughts. We will help on this in any way that we can. Thanks. Larry Kingsbury -----Original Message----- From: Clay Phillips [mailto:cphillips@coppelltx.gov] Sent: Monday, March 29, 2010 9:03 AM To: kbury99@aol.com Subject: Re: Asbury Manor drainage easement Larry, I do not blame you or the HOA for your feelings on this issue. There will be a meeting this week of several of our staff and we will be approaching the Mansions yet again about the drainage issue. I also received a letter from the HOA regarding the condition of the bridge. Engineering is aware of the complaint and has been out to look at the bricks. I believe they plan to add the repair to their work orders. I think it only fair to tell you though that it will not receive the highest of priorities due to it being more of a cosmetic problem. We will get to it though as is evidenced by the work we recently completed on the bridge adjacent to the hardware store on Bethel School. Page 1 of 1 Ken Griffin - Re: Fw: Asbury Manor drainage easement From:Glenn Hollowell To: Ken Griffin Date:4/15/2010 9:16 AM Subject:Re: Fw: Asbury Manor drainage easement Ken, I just got off the phone with Bill of Brick Masters. He is going to get in touch with Jennifer Marrs of Acme Brick to find out exactly what they are willing to pay for and give her my contact information. He said that I should hear from her tomorrow or Monday. If Acme Brick is willing to pay all of the cost, do we need to enter into a contract with Brick Master for the work? I would think that we would need to do something for quality assurance purposes. Bill seems very credible and I am sure would do a good job. He is also very interested in doing other work for the City as well. Glenn file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4BC6D95F...11/21/2011 (11/21/2011) Ken Griffin - RE: Asbury Manor drainage easementPage 1 From: "Larry Kingsbury" <kbury99@aol.com> To: "'Clay Phillips'" <cphillips@coppelltx.gov> Date: 5/8/2010 3:39 PM Subject: RE: Asbury Manor drainage easement Clay - I have not heard anything further on this in the last two weeks. Do you know if anything more is going on here? We have looked around and can't find a company that does the canal dredging we need for a project as small as ours. Most of them do ponds, lakes, major projects, but nothing of the scale we are looking to do. We are really depending on being able to tag on to The Mansion's work. Need to make sure someone doesn't forget to talk with us, so I am just "raising my hand" here to be sure we don't get overlooked, again. Also, any word regarding the brick wall work that we can, hopefully, both get done for free courtesy of Acme Brick? I am circling back with you on both of these issues as our HOA Annual Meeting is Wednesday night at the library and I would like to be able to give our homeowners an update on both of these issues. Any info you can get me before noon on Wednesday would really be appreciated. Thanks. Larry Kingsbury (214) 762-3167 Mobile -----Original Message----- From: Clay Phillips [mailto:cphillips@coppelltx.gov] Sent: Friday, April 23, 2010 4:59 PM To: Larry Kingsbury Subject: RE: Asbury Manor drainage easement Larry, I just heard from our staff on the drainage issue. They met with Mansions reps today. The Mansions reps are agreeable to regrading their portion of the easement. They have also offered to provide a cost estimate to your HOA in the event that you want to work with their contractor simultaneously. I have asked our staff to go ahead and obtain that estimate in case you want it. Clay >>> "Larry Kingsbury" <kbury99@aol.com> 4/14/2010 6:07 PM >>> Clay - I have some excellent news for you regarding the brick replacement on the south side of Westminster Way bridge in Asbury Manor. We had our brick screening walls along Coppell Road repaired by Brick Master. Bill Schultheis of BM was the guy that told us Acme Brick, who supplied the brick for Ryland when the bridge was built, might replace the brick for free. When we last spoke in March, he was going to contact them for us. At that time, I had forgotten the wall didn't belong to the HOA any (11/21/2011) Ken Griffin - RE: Asbury Manor drainage easementPage 2 longer. Anyway, when I met him yesterday to punch list the work his company had done. He told me that Acme had contacted him and that they would replace the brick and no charge. In addition, they said they would pay for the labor. So while I know this isn't a high priority for the city if you are doing it out of the city's coffers, I am wondering if you might not like to contact Bill at Brick Masters (817) 485-7200 to discuss what he learned from Acme. I will also let you know that the brick on the opposite side of the bridge (the HOA side) is showing evidence of the same flaking as on the city owned side. Bill is contacting them again to let them know this. Seems like it might be a good idea to approach them as one project and have both sides done at the same time. Please let me know your thoughts. We will help on this in any way that we can. Thanks. Larry Kingsbury -----Original Message----- From: Clay Phillips [mailto:cphillips@coppelltx.gov] Sent: Monday, March 29, 2010 9:03 AM To: kbury99@aol.com Subject: Re: Asbury Manor drainage easement Larry, I do not blame you or the HOA for your feelings on this issue. There will be a meeting this week of several of our staff and we will be approaching the Mansions yet again about the drainage issue. I also received a letter from the HOA regarding the condition of the bridge. Engineering is aware of the complaint and has been out to look at the bricks. I believe they plan to add the repair to their work orders. I think it only fair to tell you though that it will not receive the highest of priorities due to it being more of a cosmetic problem. We will get to it though as is evidenced by the work we recently completed on the bridge adjacent to the hardware store on Bethel School. I hate to see you rotate of the board but I would not want to be on it in the first place! Let's get together again lunch soon. Clay >>> <kbury99@aol.com> 3/27/2010 2:44 PM >>> Clay - I hope that all is well with you. It has been several months since I last checked with you on the status of the drainage easement dredging issue. We are now well over two years into the city's efforts to resolve this with The Mansions and there has been no resolution. Our homeowners along the canal are not happy about the prospect of another year of insects breeding in the puddles and water holes in the (11/21/2011) Ken Griffin - RE: Asbury Manor drainage easementPage 3 easement and near their homes. My assurances that we are hoping to hear something from the city soon ring hollow now. Please revisit this issue with staff or legal and let us know if there is any other alternative. The new landscaping by the pond done by The Mansions is nice, but doesn't help our residents with the bug issue. Obviously, the city's dealings with The Mansions folks in the past haven't gone well for Asbury Manor homeowners. This one certainly seems to be more doable, from our perspective, but seems to just not be happening. If you could check on this and give me a status report before our next HOA Board meeting on April 10th and the general HOA meeting about 10 days later, it would be appreciated. Good news, Clay. I am resigning from the HOA Board when new officer terms start in May. Unfortunately, the two most likely candidates to replace me live along the easement. They already have a bone in their craw over the screening wall issue, so I don't expect they cretianly will be any less of a thorn for the city over this issue. As always, I appreciate your help with stuff like this. Just hope we can get this resolved soon. Thanks. Larry Kingsbury Asbury Manor HOA Sent via BlackBerry by AT&T Page 1 of 1 Ken Griffin - Asbury Manors drainage easement From:Michael Garza To: kbury99@aol.com Date:5/10/2010 11:44 AM Subject:Asbury Manors drainage easement CC: Clay Phillips; Keith Marvin; Ken Griffin; Mario Canizares Mr. Kingsbury I have spoken with The Mansions representatives, they will begin re-grading their portion of the drainage channel in early June. They have offered to provide a quote to do the Asbury Manors HOA portion, I have yet to receive that. I have forwarded your information to them if they would rather give you the quote directly. The following is the Mansions contact information for your use: you may want to contact them directly. Shannon Tennision Community Manager Mansions by the Lake 620 N. Coppell Rd, Coppell, Tx 75019 972-304-4930 manager@mansionsbythelake.com If you have any further questions please contact me at your convenience. Thank you, Michael Garza Engineering Dept. City of Coppell Office: 972-304-7019 Fax: 972-304-3570  Please consider the environment before printing this e-mail file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4BE7F18B...11/21/2011 Page 1 of 2 Ken Griffin - RE: Asbury Manors drainage easement From: "Larry Kingsbury" <kbury99@aol.com> To: "'Michael Garza'" <mgarza@coppelltx.gov> Date: 5/10/2010 12:13 PM Subject: RE: Asbury Manors drainage easement CC: "'Clay Phillips'" <CPHILLIPS@coppelltx.gov>, "'Keith Marvin'" <KMARVIN@c... Michael – Thanks, but I have to tell you that this project and how it would relate to our community has changed significantly, over time. Let me say, up front, that given the difficulties the City of Coppell has had with these folks and the less than friendly relations that have existed with them from some of our homeowners, having you now simply refer me to their contact to work this matter out is a bit disconcerting. In some of our past communications, Clay Phillips has offered to have members of city staff meet with both parties to coordinate what needs to be done. As a 60 home residential community, we have no expertise in such matters. We wouldn’t know a fair price or a proper scope of work(acceptable to the city) if it was right in front of us. We have looked for dredging contractors to simply do our part and have found none that will do this small scope of project. We do not have the funds to allow for a mistake in how this project is done, nor can we afford to be taken advantage of because of our inexperience in such matters. We have expressed our willingness/desire to do this dredging for several years now, but have always understood there would be some guidance from the city when we did. Let’s rethink how this project is coordinated so that it can be done correctly without any “go backs.” Please consider our situation and let us know if there isn’t anything more you can do to assist us here. I have copied Gary Josephson at Cornerstone, our property management company, so that he can be aware of where we are on this. I hope to hear from you soon. Larry Kingsbury Asbury Manor HOA From: Michael Garza [mailto:mgarza@coppelltx.gov] file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4BE7F85A...11/21/2011 Page 2 of 2 Sent: Monday, May 10, 2010 11:37 AM To: kbury99@aol.com Cc: Clay Phillips; Keith Marvin; Ken Griffin; Mario Canizares Subject: Asbury Manors drainage easement Mr. Kingsbury I have spoken with The Mansions representatives, they will begin re-grading their portion of the drainage channel in early June. They have offered to provide a quote to do the Asbury Manors HOA portion, I have yet to receive that. I have forwarded your information to them if they would rather give you the quote directly. The following is the Mansions contact information for your use: you may want to contact them directly. Shannon Tennision Community Manager Mansions by the Lake 620 N. Coppell Rd, Coppell, Tx 75019 972-304-4930 manager@mansionsbythelake.com If you have any further questions please contact me at your convenience. Thank you, Michael Garza Engineering Dept. City of Coppell Office: 972-304-7019 Fax: 972-304-3570  Please consider the environment before printing this e-mail file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4BE7F85A...11/21/2011 Page 1 of 3 Ken Griffin - Re: Asbury Manors drainage easement From:<kbury99@aol.com> To: "Mario Canizares" <mcanizares@coppelltx.gov> Date:5/17/2010 11:04 AM Subject:Re: Asbury Manors drainage easement CC: "Clay Phillips" <cphillips@coppelltx.gov>, "Gary Josephson" <camsadmin@c... Mario - It happens. Friday for the sitdown is still good for me. By copy of this message to Gary Josephson at Cornerstone Property Management, I am asking him if that day still works for him. In the event, Friday doesn't work, Gary please tell us what days next week might work. We will just need to see what works for everyone. Mario, I am working out of home office today. Can you swing by here after 3:30 pm today to walk the drainage easement with me? If you can, let me know and I will just meet you at the point where the easement starts on Westminster Way (just east of Coppell Road). Please let me know ASAP so I can put it on my reminder calendar. Thanks. Larry Kingsbury (214) 762-3167 mobile Sent via BlackBerry by AT&T From: "Mario Canizares" <mcanizares@coppelltx.gov> Date: Mon, 17 May 2010 10:54:13 -0500 To: <kbury99@aol.com> Cc: Clay Phillips<CPHILLIPS@coppelltx.gov> Subject: Re: Asbury Manors drainage easement Larry, I need to confess that I messed up by not getting back with you last week. Your email came across my Blackberry and at the time I could not respond, then it slipped my mind. I apologize. I still would like to meet with you on site to see what the issues are. I'll work with Engineering to see what dates are amenable to the Mansions. I'll push for a meeting on Friday. If Friday is not possible do you have some dates the following week? Thanks, Mario Mario Canizares Deputy City Manager City of Coppell (972) 304-3672 www.coppelltx.gov On Wednesday, May 12, 2010 at 12:53 PM, <kbury99@aol.com> wrote: Mario - Thanks for getting back with me. I, personally, can meet you to walk the area in question on Friday of this week, depending on the weather, or Monday morning of next week. file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4BF14964...11/21/2011 Page 2 of 3 Our property management group and I would be available to meet for the more formal sit down with all of the parties anytime next Tuesday, May 18th; next Wednesday, May 19th after 1 pm; or next Friday, May 21st before 2 pm. Please let us know if any of these times work for you so we can reserve them on our schedules. Larry Kingsbury (214) 762-3167 mobile Sent via BlackBerry by AT&T -----Original Message----- From: "Mario Canizares" <mcanizares@coppelltx.gov> Date: Wed, 12 May 2010 08:51:32 To: Larry Kingsbury<kbury99@aol.com> Cc: Clay Phillips<CPHILLIPS@coppelltx.gov>; Ken Griffin<KGRIFFIN@coppelltx.gov> Subject: RE: Asbury Manors drainage easement Mr. Kingsbury, Hello, my name is Mario Canizares, Deputy City Manager for Coppell. Clay Phillips has asked me to work with our Engineering/Public Works Department on how we can facilitate resolving the issues you have with the drainage problems. I'd like the opportunity to meet you and walk the site to get a better perspective of the problems you and the HOA have had over the years. Knowing that the homeowners in the HOA are not familiar with this type of work, the City would be happy to host a face-to-face meeting between representatives of Asbury Manors, the Mansions, and any proposed contractors to review the plans and be sure the sequencing of the project goes smoothly. We would be glad to be the Ombudsman, but we can not be the project manager on this project. I look forward to hearing from you soon. Have a nice day. Thanks, Mario Mario Canizares Deputy City Manager City of Coppell (972) 304-3672 www.coppelltx.gov On Monday, May 10, 2010 at 12:04 PM, "Larry Kingsbury" <kbury99@aol.com> wrote: Michael – Thanks, but I have to tell you that this project and how it would relate to our community has changed significantly, over time. Let me say, up front, that given the difficulties the City of Coppell has had with these folks and the less than friendly relations that have existed with them from some of our homeowners, having you now simply refer me to their contact to work this matter out is a bit disconcerting. In some of our past communications, Clay Phillips has offered to have members of city staff meet with both parties to coordinate what needs to be done. As a 60 home residential community, we have no expertise in such matters. We wouldn’t know a fair price or a proper scope of work(acceptable to the city) if it was right in front of us. We have looked for dredging contractors to simply do our part and have found none that will do this small scope of project. We do not have the funds to allow for a mistake in how this project is done, nor can we afford to be taken advantage of because of our inexperience in such matters. We have expressed our willingness/desire to do this dredging for several years now, but have always understood there would be some guidance from the city when we did. Let’s rethink how this project is coordinated so that it can be done correctly without any “go backs.” Please file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4BF14964...11/21/2011 Page 3 of 3 consider our situation and let us know if there isn’t anything more you can do to assist us here. I have copied Gary Josephson at Cornerstone, our property management company, so that he can be aware of where we are on this. I hope to hear from you soon. Larry Kingsbury Asbury Manor HOA From: Michael Garza [mailto:mgarza@coppelltx.gov] Sent: Monday, May 10, 2010 11:37 AM To: kbury99@aol.com Cc: Clay Phillips; Keith Marvin; Ken Griffin; Mario Canizares Subject: Asbury Manors drainage easement Mr. Kingsbury I have spoken with The Mansions representatives, they will begin re-grading their portion of the drainage channel in early June. They have offered to provide a quote to do the Asbury Manors HOA portion, I have yet to receive that. I have forwarded your information to them if they would rather give you the quote directly. The following is the Mansions contact information for your use: you may want to contact them directly. Shannon Tennision Community Manager Mansions by the Lake 620 N. Coppell Rd, Coppell, Tx 75019 972-304-4930 manager@mansionsbythelake.com If you have any further questions please contact me at your convenience. Thank you, Michael Garza Engineering Dept. City of Coppell Office: 972-304-7019 Fax: 972-304-3570 Please consider the environment before printing this e-mail file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4BF14964...11/21/2011 (11/21/2011) Ken Griffin - Re: Fwd: Re: Asbury Manors Drainage EasementPage 1 From: Ken Griffin To: Mario Canizares Date: 5/17/2010 1:53 PM Subject: Re: Fwd: Re: Asbury Manors Drainage Easement No problem. It's usually quicker to get directly with Mike. Ken g -----Original Message----- From: Mario Canizares To: Ken Griffin <KGRIFFIN@coppelltx.gov> Sent: 5/17/2010 1:49:24 PM Subject: Fwd: Re: Asbury Manors Drainage Easement Ken, Do you care if I work through Mike Garza helping coordinating a meeting between Asbury Manor and The Mansions? AM is anxious to get the meeting started to discuss the scope of work? I would be glad to host the meeting and get the parties together face-to-face. It appears that AM can meet this Friday afternoon? If that is too short of a notice then maybe The Mansions can provide some other dates/times next week to meet? I'd also like to have Engineering there as well just to sit in on the conversation. Thanks, Mario Mario Canizares Deputy City Manager City of Coppell (972) 304-3672 www.coppelltx.gov ( http://www.coppelltx.gov/ ) Page 1 of 1 Ken Griffin - The Mansions From:Michael Garza To: Mario Canizares Date:7/23/2010 3:54 PM Subject:The Mansions CC: Clay Phillips; Ken Griffin Mario, I just wanted to keep you updated on the Asbury Manors/Mansions drainage channel. I met with the landscape contractor today that will be completing the work. He will be installing a french drain through the channel to pick up the nuisance low flow standing water and discharging at the pond. He will have to re-grade the portion at the bridge to remove the heavy ponding. He will be getting a quote to the Asbury Manors HOA next week. If you have any questions please contact me at your convenience. thanks, Mike file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4C49BB4...11/21/2011 Page 1 of 1 Ken Griffin - Re: The Mansions From:Mario Canizares To: Michael Garza Date:7/26/2010 5:51 PM Subject:Re: The Mansions CC: Clay Phillips; Ken Griffin Attachments:FW: Drainage easement Mike, Thanks for the heads up. I just got an email from Larry Kinsgbury and apparently they have not heard from the landscaper. Can you check to see what is going on? The email from Larry is attached. Mario On Friday, July 23, 2010 at 3:54 PM, Michael Garza <mgarza@coppelltx.gov> wrote: Mario, I just wanted to keep you updated on the Asbury Manors/Mansions drainage channel. I met with the landscape contractor today that will be completing the work. He will be installing a french drain through the channel to pick up the nuisance low flow standing water and discharging at the pond. He will have to re- grade the portion at the bridge to remove the heavy ponding. He will be getting a quote to the Asbury Manors HOA next week. If you have any questions please contact me at your convenience. thanks, Mike file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4C4DCB1...11/21/2011 Page 1 of 1 Ken Griffin - Fwd: Scan_Doc0001 (2).pdf - Adobe Acrobat Standard From:Mario Canizares To: Ken Griffin Date:8/30/2010 1:49 PM Subject:Fwd: Scan_Doc0001 (2).pdf - Adobe Acrobat Standard Attachments: Scan_Doc0001 (2).pdf Ken, Here is that email from Larry. Mario On Sunday, August 29, 2010 at 11:31 AM, "Larry Kingsbury" <kbury99@aol.com> wrote: Gentlemen – This past week The Asbury Manor HOA received the attached proposal from Mr. Matt Kilroy of Gourmet Grass, Inc., the landscape contractor for The Mansions. The scope of this work differs from what was discussed at our meeting at Towne Center back in May. The “French drainage” system was never discussed and, I am sure adds significantly to the cost of this project. If this addition will reduce the scope, the number of repeat occurrences, and/or the cost of future maintenance on the drainage canal for our HOA, then it probably has merit and we would consider approving that. As we have discussed previously, we are looking to the City of Coppell to serve as our “ombudsman” in this matter, since we lack the experience or technical expertise and the ability, as a 60 home HOA to contract for same. Given that the drainage easement was designed by the city and that this easement serves other properties within Coppell, we look to you to direct, or at least oversee, how this easement is best to be maintained. Previous discussions have led us to believe that any scope of work presented to our HOA would have been reviewed and approved by Mr. Garza and/or others at the city before we would be asked to approve same. Can you please bring us up to speed on the city’s view of this new technique and the relative worth that it brings to this project? We would greatly appreciate it if you will, and will copy Mr. Josephson at Cornerstone and Ms. Gunter, our HOA president, with your findings. Thanks, again, for your assistance with this matter. Larry Kingsbury Asbury Manor HOA file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4C7BB708...11/21/2011 Page 1 of 1 Ken Griffin - Asbury Manor From: Mario Canizares To: Ken Griffin; Michael Garza Date:9/1/2010 3:07 PM Subject:Asbury Manor Attachments:Scan_Doc0001 (2).pdf Ken/Mike, I spoke with Larry Kingsbury yesterday afternoon. He has requested that Engineering look at the scope provided by the Landscaping Company and assist them in determining the reasonableness of the proposal. They actually would like to have an idea for comparing the cost and useful life of just grading the channel (as originally thought) vs. adding the french drain as contained in the attached document. Their HOA is limited on funds and the officers need all information possible so that they can pitch it to the homeowners and begin collecting the funds to pay for the project. Anything you can do to help them would be greatly appreciated. Thanks, Mario On Sunday, August 29, 2010 at 11:31 AM, "Larry Kingsbury" <kbury99@aol.com> wrote: Gentlemen – This past week The Asbury Manor HOA received the attached proposal from Mr. Matt Kilroy of Gourmet Grass, Inc., the landscape contractor for The Mansions. The scope of this work differs from what was discussed at our meeting at Towne Center back in May. The “French drainage” system was never discussed and, I am sure adds significantly to the cost of this project. If this addition will reduce the scope, the number of repeat occurrences, and/or the cost of future maintenance on the drainage canal for our HOA, then it probably has merit and we would consider approving that. As we have discussed previously, we are looking to the City of Coppell to serve as our “ombudsman” in this matter, since we lack the experience or technical expertise and the ability, as a 60 home HOA to contract for same. Given that the drainage easement was designed by the city and that this easement serves other properties within Coppell, we look to you to direct, or at least oversee, how this easement is best to be maintained. Previous discussions have led us to believe that any scope of work presented to our HOA would have been reviewed and approved by Mr. Garza and/or others at the city before we would be asked to approve same. Can you please bring us up to speed on the city’s view of this new technique and the relative worth that it brings to this project? We would greatly appreciate it if you will, and will copy Mr. Josephson at Cornerstone and Ms. Gunter, our HOA president, with your findings. Thanks, again, for your assistance with this matter. Larry Kingsbury Asbury Manor HOA file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPgrpwise\4C7E6C46...11/21/2011