MA FY 0607-AG070123AGENDA REQUEST FORM T " E ° I T Y ' O_F DEPT Engineering
C OPPELL
DATE January 23, 2007
T
ITEM #: 9/E
11 WORK SESSION El CONSENT 1:1 REGULAR
ITEM TYPE CONTRACT /BID or PROPOSAL
ITEM CAPTION:
Consider approval of awarding Bid # Q
Enterprises in an amount of $300,000 as
Manager to sign.
GOAL(S):
EXECUTIVE SUMMARY:
106 -04 for the annual Reinforced Concrete Paving Repair Project to Goteck
dgeted in the Infrastructure Maintenance Fu d; and authorizing the City
onao 0/ �� 1-1
2�
Q
Approval of this project will allow repairs to begin on
Staff will be available to answer any questions at the
FINANCIAL COMMENTS:
citizen generated street and alley repair lists.
it meeting.
Funds have been budgeted in the Infrastructure Maintenance Fund for this project.
RECOMMENDED ACTION:
Staff recommends approval of the award of the bid to Goteck
Enterprises in an amount of $300,000 for the annual Street and Alley
Repair Project.
ACTION TAKEN BY COUNCIL:
APPROVED BY
CITY COUNCII,
ON ABOVE DATE
f Libby Ball
1 20 0 7. 01.30
1
11:54:05
- 06'00'
#Annual Street Repair Project
MEMORANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director of Engineering and Public Works
DATE: January 23, 2007
REF: Consider approval of awarding Bid # Q 1106 -04 for the annual Reinforced
Concrete Paving Repair Project to Goteck Enterprises in an amount of
$300,000, as budgeted in the Infrastructure Maintenance Fund; and
authorizing the City Manager to sign.
On December 19, 2006, the City of Coppell received and opened 7 bids for our yearly street and
alley repair program. The contract for this project has a clause to extend the contract for up to
four additional one -year periods. Our street and alley repair program for 2007 consists of
approximately 4,000 square yards of street repair, at over 50 locations and approximately 2,500
square yards of alley repair at over 60 locations. Also, it includes the removal and replacement of
approximately 100 linear feet of curbs at 10 locations.
The City sent out letters to ten firms which generally perform this time of work, including
Pavement Services, Quantum Contracting and Abcon Paving, the three firms which have
performed this work for the city in the past. Also, to insure that we were reaching a wide range
of bidders, this project was bid over the RFP Depot bidding service. This is an electronic
bidding service that the City utilizes to alert contractors when projects are being bid. The
contractors can go directly to the RFP Depot website and submit their bid.
Of the seven firms who submitted bids, only two bidders were from the letters that we sent out to
notify contractors that had previously worked in this area. The other five bids were submitted by
contractors after they were notified by the RFP Depot website.
The low bidder on the project, Goteck Enterprises, was not a firm that we had worked with in the
past; but was a firm that was alerted by the RFP Depot. In this particular case, Goteck
Enterprise's bid is approximately 7% lower than the next low bidder and about 21% lower than
our current concrete price for street and alley repair.
We allocate $300,000 per year in the Infrastructure Maintenance Fund for street and alley repairs
and based on the current requests that we have, the Goteck Enterprises bid totaled $329,215.
Because Goteck Enterprises has not previously worked in the City of Coppell and because I was
unfamiliar with their work, I contacted Dallas County, which was listed as a reference for Goteck
Enterprises. A representative from Dallas County stated that Goteck Enterprises had worked
with them and successfully completed a project in the range of $350,000.
The City of Coppell recommends awarding the FY 06/07 Street and Alley Replacement Project
to Goteck Enterprises in an amount of $300,000, as budgeted in the Infrastructure Maintenance
Fund.
Staff will be available to answer any questions at the council meeting.
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Ken Griffin - Project References for Goteck
From: "Fred Cham" <faeham@a hotmail.com>
To: <Kgriffm @ci.coppell.tx.us>
Date: 1/2/2007 3:09 PM
Subject: Project References for Goteck
Dear Mr. Griffin,
Attached is the spreadsheet with completed project references for Goteck Enterprises, LLC. For more
information contact us 4693587988.
Sincerely,
Fred Chain
Get FREE _Web site and company branded e -mail from_Microsoft Office Live
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