NL Cypress-CS120110
(3/5/2012) Ken Griffin - FW: Cypress Waters MeetingPage 1
From:
John Rutledge <JLR@freese.com>
To:
"Ken Griffin (kgriffin@coppelltx.gov)" <kgriffin@coppelltx.gov>
Date:
1/10/2012 2:02 PM
Subject:
FW: Cypress Waters Meeting
Attachments:
image001.gif; 063973002 Lake Dry-Wet Acreage Exhibit-20110328.pdf; cypress
schedule 2.pdf
You're free to call in as you wish, if available. I'll call in either way and let you know what happens, but I
have nothing to really add to their information. It ought to be a helpful update for us. Have you heard
anything form Luminant since we sent in those signed contracts?
Thanks
JLR
John L. Rutledge, P.E.
Freese and Nichols, Inc.
4055 International Plaza St 200
Fort Worth, TX 76109
817-735-7284
jlr@freese.com
[cid:image001.gif@01CCCF9C.8FDDB020]
From: ROY.WILSHIRE@kimley-horn.com [mailto:ROY.WILSHIRE@kimley-horn.com]
Sent: Tuesday, January 10, 2012 1:44 PM
To: John Rutledge
Cc: brad.moss@kimley-horn.com; Steve.Galloway@kimley-horn.com; larry.clendenen@kimley-horn.com
Subject: RE: Cypress Waters Meeting
John:
I agree. A conference call today might be the best approach. I have set up a conference call number -
1-866-726-6516, code 251 535 6652 for us to use. We'll be standing by at 4:00 pm.
Attached are some exhibits that we can use to talk from. The first shows the different configurations of
the lake - (1) where the edge of water will be at elevation 490, (2) the current deed line of the lake as
defined by the Coppell - Billingsley agreement, and (3) a generally preferred lake edge configuration. On
the second exhibit, we have taken a "stab" at a preliminary schedule for our work to define the lake edge
and your work to modify the spillway. The third item on the schedule is a Phase II of Cypress Waters
development that has a goal of starting construction in early November 2013. We have also shown
schedule items we need to address with regard to an irrigation plan that would use raw water to irrigate all
of the Cypress Waters project.
Roy
Roy L. Wilshire, P.E., LEED AP
Kimley-Horn and Associates, Inc.(F-928)
12700 Park Central Drive
Suite 1800
Dallas, Texas 75251
972-770-1300
972-239-3820 (fax)
214-914-1193 (cell)
(3/5/2012) Ken Griffin - FW: Cypress Waters MeetingPage 2
From: John Rutledge [mailto:JLR@freese.com]<mailto:[mailto:JLR@freese.com]>
Sent: Tuesday, January 10, 2012 10:20 AM
To: Wilshire, Roy
Subject: RE: Cypress Waters Meeting
4:00 is fine with me. Though you're certainly welcome here, a conference call would seem to be a better
use of folks' time.
Thanks
JLR
John L. Rutledge, P.E.
Freese and Nichols, Inc.
4055 International Plaza St 200
Fort Worth, TX 76109
817-735-7284
jlr@freese.com<mailto:jlr@freese.com>
[cid:image001.gif@01CCCF9C.8FDDB020]
From: ROY.WILSHIRE@kimley-horn.com<mailto:ROY.WILSHIRE@kimley-horn.com>
[mailto:ROY.WILSHIRE@kimley-horn.com]<mailto:[mailto:ROY.WILSHIRE@kimley-horn.com]>
Sent: Monday, January 09, 2012 10:53 AM
To: John Rutledge
Subject: RE: Cypress Waters Meeting
John:
Would late in the afternoon tomorrow work for you - say at 4:00 pm - your office? Our group would just
be Steve Galloway, Brad Moss and me.
Roy
From: John Rutledge [mailto:JLR@freese.com]<mailto:[mailto:JLR@freese.com]>
Sent: Friday, January 06, 2012 5:29 PM
To: Wilshire, Roy
Cc: kgriffin@coppelltx.gov<mailto:kgriffin@coppelltx.gov>; Moss, Brad;
BWalker@Billingsleyco.com<mailto:BWalker@Billingsleyco.com>
Subject: RE: Cypress Waters Meeting
Next Tuesday would be a good time for me, essentially any time during the day. We're still on hold waiting
for Luminant's approval to access the site for our review of permitting issues.
Thanks
JLR
John L. Rutledge, P.E.
Freese and Nichols, Inc.
4055 International Plaza St 200
Fort Worth, TX 76109
817-735-7284
jlr@freese.com<mailto:jlr@freese.com>
[cid:image001.gif@01CCCF9C.8FDDB020]
From: ROY.WILSHIRE@kimley-horn.com<mailto:ROY.WILSHIRE@kimley-horn.com>
(3/5/2012) Ken Griffin - FW: Cypress Waters MeetingPage 3
[mailto:ROY.WILSHIRE@kimley-horn.com]<mailto:[mailto:ROY.WILSHIRE@kimley-horn.com]>
Sent: Wednesday, January 04, 2012 10:45 AM
To: John Rutledge
Cc: kgriffin@coppelltx.gov<mailto:kgriffin@coppelltx.gov>;
brad.moss@kimley-horn.com<mailto:brad.moss@kimley-horn.com>;
BWalker@Billingsleyco.com<mailto:BWalker@Billingsleyco.com>
Subject: RE: Cypress Waters Meeting
John:
Thanks for your response. With Phase I of Cypress Waters now under construction, we are beginning to
plan for the next phase of the development. Billingsley's business model is built around the delivery of
residential projects on a two year cycle. Lucy's goal is to have Phase II under construction in November
2013 - on property that is now within the boundary of the existing lake. Accomplishing that goal depends
on gaining all the required regulatory approvals, performing the necessary spillway and lake edge
modifications, and permanently lowering the water surface of the revised lake.
I know that you have made progress on developing the plan for revising the spillway. From our side, we
need to develop and process a plan to create the new lake edge, which in some areas will require
excavation, and in other cases filling areas that would still be inundated at the new 490 surface elevation.
We know there will need to be FEMA, TCEQ, City of Dallas, and COE permits and approvals. To really
get that process moving, we would like to meet with the Corps early next week, but want to make sure we
have a coordinated approach in dealing with each of these agencies.
We would like to have a quick conference call with you as soon as possible, followed by a meeting with
the Corps early next week, just to make sure we are properly coordinated and not interfere with your
discussions with the Corps. We are also trying to put together an overall schedule for both of our efforts
to achieve the above Phase II development.
Please let me know a convenient time today when we might call. Thanks!
Roy
Roy L. Wilshire, P.E., LEED AP
Kimley-Horn and Associates, Inc.(F-928)
12700 Park Central Drive
Suite 1800
Dallas, Texas 75251
972-770-1300
972-239-3820 (fax)
214-914-1193 (cell)
From: John Rutledge [mailto:JLR@freese.com]<mailto:[mailto:JLR@freese.com]>
Sent: Wednesday, January 04, 2012 8:22 AM
To: Wilshire, Roy
Cc: Ken Griffin (kgriffin@coppelltx.gov<mailto:kgriffin@coppelltx.gov>)
Subject: RE: Cypress Waters Meeting
I'm back in town and apologize for the slow response. I'd be glad to get an update on your status, but am
not available this week. If you would prefer to simply email your status or needs from us, that's fine with
me, if that makes it easier for you. We have been trying to make progress on the permitting issues
associated with the lowering of the lake, but have had to work through a very long process with Luminant
to get access. Hopefully, that may finally be coming to a close and we can resume our efforts.
(3/5/2012) Ken Griffin - FW: Cypress Waters MeetingPage 4
Thanks
JLR
John L. Rutledge, P.E.
Freese and Nichols, Inc.
4055 International Plaza St 200
Fort Worth, TX 76109
817-735-7284
jlr@freese.com<mailto:jlr@freese.com>
[cid:image001.gif@01CCCF9C.8FDDB020]
From: ROY.WILSHIRE@kimley-horn.com<mailto:ROY.WILSHIRE@kimley-horn.com>
[mailto:ROY.WILSHIRE@kimley-horn.com]<mailto:[mailto:ROY.WILSHIRE@kimley-horn.com]>
Sent: Wednesday, December 28, 2011 11:12 AM
To: John Rutledge
Subject: Cypress Waters Meeting
John:
Would you have a time next week for a Cypress Waters coordination meeting? We can come to your
office.
Roy
Roy L. Wilshire, P.E., LEED AP
Kimley-Horn and Associates, Inc.(F-928)
12700 Park Central Drive
Suite 1800
Dallas, Texas 75251
972-770-1300
972-239-3820 (fax)
214-914-1193 (cell)
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(3/5/2012) Ken Griffin - North lake accessPage 1
From:
John Rutledge <JLR@freese.com>
To:
"Ken Griffin (kgriffin@coppelltx.gov)" <kgriffin@coppelltx.gov>
Date:
1/11/2012 9:10 AM
Subject:
North lake access
Attachments:
image001.gif
Did everything go as planned last night? Whenever you know the contact name for us to get through the
gate, please let me know. Karl is going to try to set up their site visit next week.
Thanks
JLR
John L. Rutledge, P.E.
Freese and Nichols, Inc.
4055 International Plaza St 200
Fort Worth, TX 76109
817-735-7284
jlr@freese.com
[cid:image001.gif@01CCD040.48DEB120]
Please consider the environment before printing this message.
________________________________
This electronic mail message is intended exclusively for the individual or entity to which it is addressed.
This message, together with any attachment, may contain the sender's organization's confidential and
privileged information. The recipient is hereby notified to treat the information as confidential and
privileged and to not disclose or use the information except as authorized by sender's organization. Any
unauthorized review, printing, retention, copying, disclosure, distribution, retransmission, dissemination or
other use of, or taking of any action in reliance upon, this information by persons or entities other than the
intended recipient is prohibited. If you received this message in error, please immediately contact the
sender by reply email and delete all copies of the material from any computer. Thank you for your
cooperation.
Page 1 of 1
Ken Griffin - Meeting Notes
From: <ROY.WILSHIRE@kimley-horn.com>
To: <JLR@freese.com>
Date: 1/11/2012 5:00 PM
Subject: Meeting Notes
CC: <BWalker@Billingsleyco.com>, <cjordan@ccsb.com>, <LBillingsley@Billingsl...
Attachments:120111 Meeting Notes - F&N Coordination.doc; 063973002 Lake Dry-Wet Acreage
Exhibit-20110328.pdf; cypress schedule 2.pdf
John:
Attached are some brief notes from our conference call yesterday. The referenced exhibits are also attached.
Please let me know if I missed any points we discussed.
Roy
Roy L. Wilshire, P.E., LEED AP
Kimley-Horn and Associates, Inc
.(F-928)
12700 Park Central Drive
Suite 1800
Dallas, Texas 75251
972-770-1300
972-239-3820 (fax)
214-914-1193 (cell)
file://C:\Documents and Settings\lhenderson\Local Settings\Temp\XPGrpWise\4F0DC042C...3/5/2012
Memorandum
To: Bill Walker, Billingsley Company
From: Roy Wilshire, Kimley-Horn and Associates, Inc.
Date: January 10, 2012
Subject: Spillway Modification and Lake Edge Coordination
A conference call for coordination was held on January 10, 2012, between representatives
of Kimley-Horn and Freese and Nichols to begin coordination between the firms
involved in the modification of the spillway and lake edges for North Lake within the
Cypress Waters development. Those in attendance included:
Bill Walker, Billingsley Company
John Rutledge – Freese and Nichols
Brad Moss – Kimley-Horn
Steve Galloway – Kimley-Horn
Larry Clendenen – Kimley-Horn
Roy Wilshire – Kimley-Horn
Documents used in the discussion were:
1.The attached map showing the lake edge under various conditions – (1) as
described by metes and bounds in ownership documents, (2) as expected when the
water surface is lowered to elevation 490, and (3) a reconfigured lake boundary
generally per the Cypress Waters master plan.
2.A preliminary schedule (attached) for actions needed to achieve a lowered lake.
The following points were discussed and actions noted:
1.Freese and Nichols’ contact with the Corps of Engineers (COE) to this point has
been limited to early informal discussions.
2.Freese and Nichols has been delayed in performing environmental studies and
geotechnical investigations awaiting Luminant’s permission to enter the property.
It was reported that the City has now been given that permission and John
expects to get his environmental staff on-site to make those determinations –
possibly within the month or early February. Following completion of those
studies, John will set a meeting with COE to attempt to get agreement that (1)
there is a new (lower) existing high water elevation due to the current fill pipe’s
being used to control the water surface elevation, and (2) that there is minimal
environmental impact caused by the revised spillway construction.
3.Based on an assumed positive reaction and agreement by the COE, John expects
the design and approval process to be within the durations shown on the
preliminary schedule.
4.The above is also based on treating the spillway modification as a separate project
from the adjustment of the lake edge.
5.TCEQ approval of the spillway modifications is not expected to have a schedule
impact since the proposed project significantly reduces downstream risks.
6.The Freese and Nichols consulting agreement with the City of Coppell currently
authorizes the preparation of the North Lake Dam Spillway Modification report
(completed) and environmental studies. Authorizations for preparing and
processing other required permits (FEMA, City of Dallas, etc.), final design, and
construction will be required in a timely manner to achieve the preliminary
schedule.
7.Billingsley’s goal is to have construction completed on the spillway and portions
of the lake edge so as to allow construction of Phase II of Cypress Waters to begin
in November 2013, on a location within the current inundated lake area.
Coordination among the parties will be required to accomplish the approval of
required permits from multiple agencies.
8.Assuming that COE agrees that the spillway modification and lake edge work are
two separate projects, Kimley-Horn will begin working with Billingsley to define
the desired lake boundary and lake edge treatment, and prepare a plan for
excavation and grading to accomplish that plan. This plan will determine the
amount of material needed to accomplish that grading. Construction PS&E for
this work will be provided by Billingsley.
9.In coordination with Freese and Nichols as noted in Item 6, the above plan will be
used as the basis for preparation of a Conditional Letter of Map Revision
(CLOMR) for submission to FEMA and a floodplain fill permit submittal with the
City of Dallas, as well as coordination with TCEQ and COE for permits as
required to excavate and fill in order to create the desired lake edge.
10.Assuming that off-site material will be needed for fill, Billingsley and Kimley-
Horn will begin discussions with the LBJ Freeway contractor to explore the
options for placing or temporarily stockpiling acceptable excess material from
that project. Both the City of Coppell and CISD may find it beneficial and want
to participate in this action.