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ST8503-CS 881101
MEMORANDUM November 1, 1988 To: Russell Doyle, City Engineer From: Frank Trando, Finance Director, Deputy City Manager~ Re: Bethel School Road Closeout ( rapid letter dated 10-21-88 ) The payment authorization (payment #12) for Ed Bell Construction Company has been processed as requested per your rapid letter dated 10-21-88. Please find attached the following items: 1. Summary of the project balance for the Bethel School Road project. 2. Summary of the construction contract with Ed Bell Construction Company and the professional services (engineering) contract with Ginn, Inc. 3. Copy of the payment authorization form for the final payment to Ed Bell. 4. Copy of the payment authorization form for the final (?) payment to Ginn, Inc. for the Bethel School Road project. 5. Summary of all expenditures for the Bethel School Road project. If you have any other questions please let me know. CITY OF COPPELL DISK # 7A C.I.P. BOND EXPENDITURES FILE BETHEL SCHOOL DATE PREPARED PRINT \P NOVEMBER 1, 1988 PROJECT NAME: BETHEL SCHOOL ROAD ELECTION DATE: AMOUNT VOTED: $1,~00,000. ISSUED DATE: ISSUED AMOUNT: ~1,~00,000 TOTAL PROJECT ESTIMATED TO DATE OVER/UNDER PROdECT NOVEMBER 1, 1988 EST. PRO.J. REVEN~JES: ISSUED AMOUNT $ 1,~00,000.00 $ 1,400,000.00 $ 0.00 INTEREST INCOME ~ 0.00 0.00 0.00 FIJNDS TRANSFERRED TO ~K 0.00 (~97,868.38) (~97,868.38) BELT LINE E-W ............................... TOTAL REVENUES 1,b00,000.00 902,131.62 (~97,868.38) EXPEN-DITUR.E.~:.~ ~ RIGHT-OF-WAY 75,000.00-' 0.00 (75,000.00) CONSTRUCTION 950,000.00 60~,5~6.59 ~,(3N5,~53.~1) LANDSCAPING 18,000.00-? O.00 (18,000.00) DESIGN. INSPECTION & TESTING 95,000.00 93,788.b3 (1,211.571) ~GHTING.,,)---.~ 7 ? 2,000.00.--? 0.00 ( 72,000.00) O]M~K' ~.~ 190,000.00 13,739.53 (176,260.A7) ENCUMBRANCES ~ 0.00 0.00 0.00 TOTAL EXPENDITIJRES !~00,000.00 712,07~.55 (B87~925.45) BALANCE OF FUNDS $ 0.00 $ 190,057.07 $ 190,057.07 BOND - 1ST SOIJTHWEST, FIRST CITY, HLITCHISON PRICE CONSTRUCTION - ED BELL CONSTRUCTION COMPANY ENGINEERING & INSPECTION - GINN, INC. CONSULTING ENGINEERS CITY OF COPPELL DISK # 7A C.I,P, BOND EXPENDITURES FILE BETHEL SCHOOL CONTRACTOR: ED BELL CONSTRUCTION CO. PRINT \B PRO.JECT: BETHEL SCHOOL ROAD TOTAL ORIGINAL CONI'RACT AMOUNT: $ 618,526.94 TOTAL CONTRACT AMOUNT TO DATE: $ 604,5z~6.59 CITY OF COPPELL C.I.P. BOND EXPENDITURES ENGINEER: GINN, INC. PROJECT: BETHEL SCHOOL ROAD TOTAL ORIGINAL CONTRACT AMOUNT: $ 91,648.00 TOTAL CHANGE ORDERS: AMOUNT: 2,140.43 TOTAL CONTRACT AMOUNT TO DATE: $ 93,788.~3 TOTAL PAYMENT THROUGH NO. $ 93,788.~3 REIMBURSEABLE EXPENSES: $ O.00 AMOUNT REMAINING ON CONTRACT: $ 0.00 'TOTAL ENCUMBRANCE FOR THIS PROJECT $ 0.00 CITY OF COPPELL PAYMENT AUTHORIZATION MEMO Charge To: IC~ -oL~ -00- (Dept. No. - E~penl~ Code} ACCOUNTING USE ONLY Recommended For Payment By: ~ '~ :.~: ;: / Date Paid / ~ '~ ~'-~ Check Numar - ORIGINAL ED BELL CONST.UCTION ........... OCT PA~ ~Q~ST NO. 12 (Twelve & Final) S~T 1 OF 5 FOR WO~ CO~D ~OUGH ~ DATE OF: Auqust 3%, 1988 PROJECT TITLE:BETHEL SCHOOL ROAD IMPROVEMENTS DATE:September 13, 1988 LOCATION: Heartz Road East to Moore DESCRIPTION: Pavinq and Drainaqe Improvements OWNER/ENGINEER INFORMATION: CONTRACTOR INFORMATION: OWNER: City of Coppell CONTRACTOR:Ed Bell Construction Co. ADDRESS: 255 Parkway Blvd ADDRESS: P.O. Box 540787 CITY/STATE: Coppell, TX 75019 CITY/STATE: Dallas, TX 75354-0787 CONTACT PERSON:Alan Ratliff, CONTACT PERSON:Luther Salonen, City Manager Assistant Controller PHONE NO. (214) 462-0022 PHONE NO. (214) 556-1475 ENGINEER: Ginn, Inc. INSURANCE CO.Federal Insurance Co. Consulting Engineers ADDRESS: 17103 Preston Road ADDRESS: 717 N. Harwood, ~300 Suite #100, LB-118 CITY/STATE: Dallas, TX 75201-6502 CITY/STATE: Dallas, TX 75248 CONTACT PERSON: Gabs Favre BONDING AGENT:Collier Cobb & Acco. PHONE NO: (214) 248-4900 ADDRESS: P.O. Box 821129 CITY/STATE: Dallas, TX 75382 CONTRACT NO.: CONTRACT DATE: 7-20-87 PROJECT NO.: 257 TOTAL ORIGINAL CONTRACT AMOUNT:$ 618,526.94 TOTAL CHANGE ORDERS: AHOUNT: $ -0- TOTAL CONTRACT AMOUNT TO DATE: $ -~iS, 52f NOTICE TO PROCEED DATE:9-1-87 COMPLETION TIME:300~GAL~D_AR_..DAYS CONTRACT COMPLETION DATE: June 26, 1988 f~,~ PERCENT TIME ELAPSED: 100 % PERCENT WORK COMPLETED: 100 ~ROJ'ECT: 'BETHEL SCH~L ROAO SHEE1 2 OF 5 PAY"ENI NO. ~LVE)&FINAL ITER I OESCRIPTION I / PLAN \ I UNIT [ TO UNIT NO (QUANTIT¥~I I OATE PRpCE I DATE 10o.1 PREP. RO,(,ETHELRD. IS'A 3?.0, ,15.,,?.1, 100.2 PREP, ROW(SIDE STREETS) 2.09 STA 2.09 $301.60 $630.34 102.0 CLEARING AND GRUBBING 30.00 EA 30.00 $104.00 $3,120.00 104.1 SAWCUT EXIS1 ASPH./CONC 1085.00 L~----.914.49 $1.00 $914.49 104.2 REROVE OLO CDNC./ASPH. 285.00 ~ ~ 275.17 $6.66 Sl,832.63 110.0 ROADWAY EXCAVATION 4800.00 CY 4800.00 $3.33 S15,984.00 131.0 BORRON(OELIVEREO) 162.0 BLK. SODDiNG/EROS. CONTROL 11610.00 ~11040.00 $2.06 $22,742.40 248.0 FLEX. BASE TY.A,GR,CL.1 60.00 CY ~ - .... ~:~ ...... ~:~ 262.0 LIRE TRNT.-BASE COURSE -~AIN 1246~.00 E:: - .......... 264.1 HYDRATED LI~E/5LURRY(IT260) 5.5 13.50 TONS .... 13.39 $72.07 $965.02 264.2 HYDRATED LI~E/SLURRY(IT260)-~AiN 168.00 TONS ~162.75 $72.B? $11,729.39 340.1 H~ACP. 5' THK. TYPE O 92.50 TON5 92.50 $?0.16 $6,517.55 360.1 CONC.,6'THK.3OOOPSi,5 SK 11640.00 .45 f13.99 $157,841.48 360.2 CONC. CURS, 6"THK. 3000 PSi 4823.00 LF 151~.40 $t.00 $¢,517.40 360.3 CONC., 6'[HK. 3000 PSi 6 SK 1015.00 5Y 1006.83 $22.~7 f22,623.47 360.4 CONC. CURB/GUTT[R ~EPARATE 168.00 LF $8.00 $936.00 360.5 CONCRETE STREET HEADER 2~9.00 LF $3.38 $838.24 432.0 CONCRETE RIPRAP, 6' THIC~ 140.00 SY ~ 153.61 ~48.88 $?,508.46 462.1 RCBC (4' X 2') 157.00 56.00 ~93.60 f14,601.60 462.2 RCBC (8' X ~') 52.00 LF 51.00 ~162.2~ $B,274.2~ 464.1 18" RCP, CLASS iii 2095.00 LF .50 f29.12 f60,?88.00 46~.2 21" RCP, CLASS llt 10.00 LF 10.00 $3~.32 $3~3.20 464.3 24" RCP, CLASS Ill 184.00 LF $3~.~8 $6,503.12 46~.4 30" RCP, CLASS ill 109.00 LF. .... ~ $~5.76 ~,781.92 464.5 36" RCP, CLASS Ill 167.50 LF ~54.08 ~8,8~2.08 ~,~E TOTAL $422,796.87 3 OF 5 PROJECT: BETHEL SCHOOL ROAO ...................... .............................................. 12(TNELVE)&FJNAL PAY QUANTITY AMOUNT ITEM OESCR[PTiON PLAN UNiT TO UNIT TO NO. QUANTITY OATE PRICE OAIE 464.§ CONCRETE TRANSITION 1.00 EA i.OO $1,248.00 $1,240.00 470.1 RECESSED INLET, 5' lO.O0 EA lO.OO $1,248.00 $12,480.00 470.2 RECESSED INLET, 5 MgO]F. 2.00 EA 470.3 RECESSED INLET, 10' 12.00 EA 12.00 $1,768.00 $21,216.00 470.4 RECESSED INLET, 10' MOOIF. 8.00 EA 8.00 $1,820.00 $14,560.00 475.1 PW-N HEADWALL (B X 4 RCBC) 1.go EA 1.00 $2,704.00 $2,704.00 475.2 FN-N HEAONALL (8 X 4 RCBC) 1.go EA 1.00 $3,328.00 $3,328.00 475.3 THD-CH-11-B NEAO~L.(36"RCP) 2.00 EA 2.00 $1,040.00 $2,080.00 470.1 AOJUST MANHOLES 3.00 EA 3.00 $241.30 $723.90 530.0 CONCR. ~ALK, 4', 2500 PSi 1500.00 St"' ~1450.00 $18.46 530.2 CONCR. 0R.,5' 6EYOND ROW 285.00 5¥ 271.12 $16.23 $4,400.28 530.3 CONCR. ~ALK REFAIR, 4" [HK. 4.00 SY 3.80 $30.00 $114.00 530.4 CONCR. ENCASEMENT 50.00 tLF 26.00 $12.48 $324.48 5~0.0 DECORATJYE FENCE 1.00 LS 1.00 $3,269.76 $3,269.?6 582.1 AOJUST EXIST. WATER VALVE5 15.00 EA ~ 19.00 $72.39 $1,375.41 582.2 RELOCATE EXIST. NV & PR 2.00 :LA 2.00 I $572.00 $1,144.00 582.3 ILOWER EXIST. 8' NATER MAIN 3i0.00 LF 214.00 ] $52.00 $11,128.00 582.4 RELOCATE/LOWER EXIST. 8'MN. 45.( LF I ~ $51.20 582.5 RELOC, EXIST. 3/4-1' $E~¥. 2.00 $260.00 $520.00 582.6 LOWER EXIST. 6' WATER MN. ~('3'0':"~- ~-' 113.85 $46.80 $5,318.82 59t.0 STONE FACING 80.00 S¥ 63.14 $70.06 $4,423.59 666.0 THERMOPLASTIC MARKINGS(STOP) 310.00 LF 169.00 $6.08 $1,027.52 676.0 4" YELLO# BUTTONS(P11?Y) 375.00 EA --338.00 $5.46 $1,845.48 PAGE TOTAL 171524.85 PROJECT: BETHEL SCHOOL ROAD 12(INELVE)&FINAL PAY QUANTITY AMOUNT ITEM DESCRIPTION PLAN UNIT DATE UNiT TO NO. QUANTITY DATE PRICE DAlE $o.oo FIELO EXIRA$ F.C. 8t 8" GATE VALVE 2.00 EA 2.00 $575.00 $1,150.00 F.C. ~4 FIRE HYDRANT ASbE~LY 1.00 E1 1.OO $1,891.50 $1,897.50 F.C.~4 12" WATER LOWER 20.00 LF--~....- 24.00 $92.00 $2,208.00 F.C.15-1 SURFACE DRAINS 3.00 E1 3.00 $300.00 $900.00 ~T~T-~:; .... ;~T;~;~-~[[[~ ....................... ;ii~;~ .... F.C. ~?-1REIAINING WALL 1.OD tl ~1.00$~B0.00 $500.00 F.C.811-112'RCP 1.OO L5 1.00 $~,160.00 $~,160.00 FC ~12 RIP-RAP 1.00 L5 1.00 $635.00 $635.00 MATERIAL8 ON HANO ~ROJECT: Beth~_Sch ~1 Road PAYMENT NO.12(Twelve) Accompanying Documentation: Gross Amount Due ......... $ 604.54'~.59 Less 5 % Retainage ..... $ 0.00 Amount Due to Date ....... $ 604,546.59 Less Previous Billings...$. 573,647.24 ~A~t.~~his Application.$ 30,899.35 REVIEWED BY: ( ~/~ '~ The undersigned CONT~CTOR certifies that (1) all previous progress pa~ents received from O~ER on account of Work done under the Contract referred to above have been applied to dts~rge tn full all obligations of CONT~CTOR incurred in connection ~h ~ork covered by prior.Applications for. Pa~ent nu~er 1 through ~ibclusive; and (2) title to all materials and e~ipment incorp6r~e~in said Hork or othe~ise listed tn or covered by this Application~r Pa~ent will pass to O~ER at time of pa~ent free and clear of all liens, claims, security interests and encu~rances (except such as covered by Bond acceptable to O~ER). ~~~~~--~8 Ed Bell Construction ComDany ~ ~ My C~mlssion ~r~ 04-18-1~2 ~ ~ ~ ' ~ _. ~c~e~ ~a~o~e~ ENGINEER'S RECO~NDATION: ~-/~_~ This Application (with accompanying documentation) meets the retirements of the Contract Documents and pa~ent of the above ~OUNT DUE THIS APPLICATION is recommended. Dated 3~/. /7 , 19 ~ Ginn, Inc. ENGINEER O~ER'S APPROVAL: Pay re~est received by . Approved for pa~ent on day of , By O~ER TITLE City of Coppell CITY ~ f~L P~ ! ~~_~ ~ ,~ ~~~~~ ..................... ~.~~ 8~D STO~ T~ ~-~41-~I (~-~I IE~Y T~FIC SI~S 270-2~I-~ I0~1~-~? ................... ~LTLI~ i~FIC SI~S ~24I-~5 10~I~ ~ T~FIC SI~S 27~41-~6 I0~I~ ~7~S41-3~ I0~1-~-~ ~TLI~ ~. ~RTH4~ ~0-8~I-385 I~03-(¢~ ~Z/~a 87(~8~ 1-8% I0-~~ TAP ~. ~-E~I-~ ~0-07-($-~<) ~LTLI~ m. ~ST ~(~3~ 1-375 I0~-~(~ / ~ ~ 5 __~~_~_ ~TLI~ ~. E~ ~-~I-3~ lO-~-~4~J ................... ~LTLI~ ~. ~5~S~ 37~3~I-~ F~ - ~ATI~ ~I-~ 17-0~-~I ................... CIT~I~ ~ S~DY 2~24I~ I0~I-(0-~8 CI~ LIMITS I~I5~1~ 2~8qI~15 17%1~1 Invqice Dit'e - 30 SEP 1966 GIRl INC. CONSULTIBO ENGINEERS Page 1 Invoice lualber - 1776 I I V 0 '[ C [ FRON: Gill IIC. COliSULTIliG [BOIIEERS TO: CITY OF COPPELL 17103 PRESTON RD SUITE 100 POST OFFICE BOX 4?6 LOCK BOX 116 ATTli: ALAli HATLIFF, CITY NOR, DALLAS ~ E[[~ ~[LL TX ?$019 FOR: ~06 257 ROAD INPBOVEI4[1T COPP SCHEDULED ...... NOIIK CONPLETED ...... HATER[ALS TOTAL COMP PCT BALANCE TO llETAZliAO[ PHASE O[SCRIPTIOR VALUE PREVIOUS THIS PERI(X) STORED & STORED CI~ FIliI'SH tJiOONT 105 PLANS & SPEC IliCON[ 0.04 O.O0 0.04 0.04 O.O0 0 0.04 0.00 106 DESIGN FEES 46,265.31 46,265.31 0.00 0.04 46,265.31 100 0.04 0.04 107 CONTRACT AOMZI 8,164.47 6,164.47 0,04 0.04 8,164.47 100 0.04 0.04 106 INSPECTION FEES 19,792.65 19,792.65 0.04 0.04 19,792.65 100 0.04 0.00 109 OTHER INGON[ 0.00 0.04 0.00 0.00 0.00 0 0.00 0.04 260 [ASEMEITSII~ 2,220.00 2,220.00 0.00 0.00 2,220.00 100 0.00 0.00 280 SPECIAL ASSIGIIIEHT ?35.00 735.04 0.04 0.04 735.04 100 0.00 0.00 330 IliSPEC BEYOND COW t63.75 63.75 120.00 0.00 163.75 100 0.04 0.04 601 SURVEYING 14,049.00 14,0il9.04 0.04 0.04 14,049.04 100 0.04 0.04 602 TRAFFIC CONSULT 0.00 0.04 0.04 0.00 0.04 0 0.00 0.04 603 ELECTRICAL COIISULT 0.00 0.04 0.04 0.04 0.00 0 0.00 0.00 604 6EOTECHHICAL INVEST 2,376.25 2,378.25 0.00 0.00 2,378.25 100 0.04 0.04 605 BIO ADVERTISEIIEliT 0.04 0.04 0.00 0.04 O,O0 0 0.04 0,04 608 LAIDSCAPE ARCHITECT 0.00 0.04 0.04 0.04 0.04 0 0.00 0.04 609 OTHER CONSULTANT 0,00 0.04 0.04 0.04 0.04 0 0.00 0.04 610 ABSTRACT/TITLE 0.00 0,04 0.04 0.00 0.00 0 0.04 0,04 650 PRIIITING 0.04 0.04 0.04 0.04 0.04 0 0.04 0.04 651 COURIER 0.00 0.00 0.00 0.00 0,00 0 0,04 0.00 Final Total 93~768.43 93,668.43 120.00 0.04 g3,768.43 100 0.04 0.00 [nvoic~ I)lt~ - :30 SEP 1988 -- ~ GTRI TIC, CONSULTTNG ENGTIEERS P~ge ~ Invoice lumber - 1776 Z I V 0 I C E FR~: GIRl INC. CONSULTING EBOIREER5 TO: CITY OF COPPELL 1710] PRESTON RD SUXTE 100 POST OFFZCE ROX 4?6 LOCK BOX 118 ATTI: ALAN RATL]FF, CZTY NGR. DALLAS TX 75~48 COPPELL TX 75019 FOR: JON ~57 9ETHEL SCHOOL ROAD TMPROVENENT COPPELL PAVZNG AND ORAXIAG[ FOR CTTY OF COPPELL ACCT 4 t0-06-00-04~0 $G59, ?54.94 54,4~9.76 19,79~.65 . CONTRACT SIIIIARY OR]GXRAL CONTRACT SUN 93,?66.43 RET CHANGE BY CHANGE ORDERS O.OO CONTRACT SIM TO DATE 93,?66.43 TOTAL CONPLETED AID STORED TO DATE 93,?66.43 RETA[IAGE 0.00 TOTAL EARIED LESS R[TATNAGE 93,768.43 LESS PREVZOUS CERTIFICATES FOR PAYMENT 93,666.43 CURRENT PAYMENT DUE 1~0.00 9ALAICE TO F]N[SH, PLUS RETA]NAGE 0.00 $,::.,:.~