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ST8201-CS 881102MEETING MINUTES DATE: NOVEMBER 2, 1988 LOCATION: GINN, INC., CONSULTING ENGINEERS 17103 PRESTON RD., SUITE 100 DALLAS, TEXAS 75248 SUBJECT: CONSTRUCTION OF NEW RR SIGNALS AND RUBBERIZED CROSSING FOR COTTON BELT RR AT DENTON TAP ROAD, COPPELL, TX. ATTENDEES: NAME ORGANIZATION. TELEPHONE NO. Larkin Clemons Cotton Belt (Tyler) (representing C.E. Baxter " " " 214/597-0836 I! I! ) John Daniels (rep. Royce Crabtree Dave Snyder Cotton Belt (Mt. Pleasant) L. H. Lacy Co. (beeper) 214/572-3301 II I! II ) 214/393-2285 214/949-5575 Mike Flewelling L. H. Lacy Co. 214/393-2285 Ron McAvoy L. H. Lacy Co. 214/357-0146 John C. Karlsruher Ginn, Inc. 214/248-4900 Denton Tap Rd. is currently under construction. L. H. Lacy Co. is the General Contractor under Contract to the City of Coppell. The Suggested Sequence of Construction for the project calls for the construction of the west 3 (southbound) lanes of Denton Tap Road first, while maintaining two way traffic on the existing asphalt pavement and timber crossing. Once the 3 west traffic lanes of Denton Tap Road and the west portion of the proposed rubberized crossing are installed; two way traffic can be routed on the new traffic lanes and crossing and the balance of the paving, signal and crossing work can be completed away from traffic. In order to construct the west 3 lanes of Denton Tap Road and the west side of the rubberized crossing as mentioned above, some means for installation and maintenance of temporary signals during construction of this phase must be established. Mr. Daniels said that the new conduits for the signal system and the new signal for the west side (southbound) lanes must be installed as soon as possible. In discussions between all parties it was determined that at the time two way traffic is switched to the west side pavement, the existing signal for the northbound traffic must be replaced with a temporary signal located where the existing road surface is now located. The signal for the southbound traffic can be utilized while two way traffic is on the west side of Denton Tap Road. L. H. Lacy Co. will pave around the existing southbound signal, which must remain in use until two way traffic is actually routed to the west side over the new pavement and rubberized crossing. Once the traffic is switched and the old southbound signal is removed, L. H. Lacy Co. will pave the blocked out area where the old signal was located. Mr. Karlsruher commented that the paving design grades are based on the existing track grades. Mr. Clemons suggested that the Maintenance of Way crews be allowed to build the west side of the rubberized crossing prior to the paving of the west side, since the track grades are not affected by the paving design and will need no adjustment. All parties agreed that this is the best way to proceed and that it will greatly expedite construction of the project. This will also allow L. H. Lacy Co. to more closely match the paving grades to the rubberized crossing. Under the above scenario, the construction of the west side of the rubberized crossing can begin as soon as Cotton Belt can schedule their crews and without them having to wait for the paving work to be completed by L. H. lacy Co. Materials have already been ordered and the city of Coppell has received their bill from the Railroad for 80% of the material costs along with the fully executed easement and agreement for the crossing and signalization. L. H. Lacy Co. is scheduled to begin paving in December, thus the Railroad's signal and crossing work for the west side should be scheduled, if possible, to be accomplished between now and then. The balance of the work for the signals and the east side of the crossing can be completed away from traffic and will need to be further coordinated between L. H. Lacy Co. and Cotton Belt. All parties were in tentative agreement %o b~ginning work on the west side of the road in the time frames discussed above. All attendees must further check within their organizations to verify the proposed schedules and respond as soon as possible with either confirmation of the above or proposed changes in the schedules. It was mentioned by Mr. Karlsruher that Conoco must perform work on their 6" petroleum products line which might hold up L. H. Lacy Co.'s efforts on the south west side of the crossing. Conoco has not yet scheduled their work. Once Ginn, Inc. is notified of Conoco's schedule, they will contact all parties concerned. Ginn Inc. supplied Cotton Belt with blue line prints of paving plans, drainage plans and paving cross sections of the area of the crossing, for their use in preparing any layouts necessary for their work. Mr. Clemons and Mr. Daniels both suggested that Mr. Art Soto of Cotton Belt be sent a copy of the minutes of this meeting in order to be informed of the developments on this project. It was also specifically noted that Mr. Soto be made aware of the intent to construct the crossing and trackwork in two sections, since the road cannot be closed in order to construct the entire crossing at once. After a recap of the major items agreed upon, the meeting was adjourned.