Big 12-CS 951115FroliK
Tt4E AMEND GROUP
CHRIS HERRMAtgN
Senior Associate
8150 N Cenu~ Expwy
Suite ! 100
Dallas, TX 75206
Phone: (214) 6964900
Fax: (214) 696-0037
Bill Herries
~(214) 3934685
Coppell
15-1qov-95
pages s~nt (including the cover sheet):
;SAGE:
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September 22, 1995
The Amend Group is assisting The Big 12 college athletic conference with
their search and evaluafon process to locate a permanent home. The Big
12 is one of the most prominent NCAA Division I college athletic
conferences in the United States consisting of member schools from
Colorado, Iowa, Kansas, Missouri, Nebraska, Oklahoma, and Texas. We
respectfully request that you address the following issues in the most
detailed manner possible.
The Big 12's needs can be separated into three primary categories: facility,
office equipment, systems and services, and other special inducements. The
items listed below could be supplied by your city, corporate partners, or
any other entity, desiring to be associated with attracting a nationally
recognized athletic conference. Please specifically identify any
organization participating in your response proposal.
F~acility
The Big I2 is searching for a unique facility in a dynamic and attractive
area of the community with an/mage that sets the conference apart from a
typical business office. The conference will require 20,000 to 25,000
square feet of space.
- A free standing structure might be preferable
- Close proximity to a major airport is very important
- Upscale, but not opulent, finish on both the exterior and interior
of the structure
- Par. Icing needs to accommodate at least 25 employees and 20
September 22, 1995
Page Two
The Big 12 seeks a long-term arrangement whereby they either leas~ (ten-
year term desired) or own a facility. Several communities have already
offered either Iow cost or zero cost facility situations as an inducement to
the conference. Given the conference's non-profit status and their reliance
on educational institutions for their sole source of funds, such inducements
will be highly considered vis-a-vis payment of "market" prices for real
estate. Please provide information on a variety of potential sites or
facilities and indicate the proposed transaction along with the specific
public sector and private sector participants in such sites.
The Amend Group will be providing various site selection, design and
construction management services on behalf of The Big 12 throughout this
project. Fees for these services will depend upon the scope of the project
and it will be helpful to Thc Big 12 if such fees are eventually incoq~orated
into the facility transaction.
Office_ ~quipment Systems and Services
The Big 12 offices will be established "from scratch". All office
equipment, systems and services that can be supplied to The Big 1.2 as part
of the initial relocation package from your community will be favorably
received. This potentially includes:
- Personal computers and software
- Computer network within its office and amongst member schools
- Office furniture
- Video conference capabilities between the office and member
schools
- Phone system
- Long distance as well as local phone service
- Photocopy and facsimile machines
- Other of-flee equipment
- Business £orms and other supplies typically required for general
office situations
Please address these areas and others that you deem appropriate from' a
standpoint of involvement from local vendors who could provide either
discount pricing or cost free use of such products and services.
September 22, 1995
Page Three
Special ._!nducement~
There are a number of additional factors that can make a particular
community potentially more attractive to The Big 12. These might
include:
- Reduced rates with a major airline for travel for conference
business
- Automobile dealership an'angement to provide free
transportation for college presidents and coaches when
visiting your city
- Tax abatements for any real or personal properties to be
owned or leased by the conference
- Preferential utilities pricing or abatement -
- Off-site conference facilities capable of accommodating at least
25 people
- Local accounting finn to assist the conference in its
bookkeeping and tax requirements
- Preferential treaunent and pricing from contractors in
constructing/modifying The Big 12's new offices
The requested items are not meant to be a comprehensive list of The Big
12's needs. It is only a guide from which to work. While we ask that the
above items be addressed, we encourage you to be as creative as possible' in
determining what your city can provide. Certainly, your proposal will
address the various other factors which make your city an attractive
candidate for this high profile organi~,ation. A/so, The Big 12 is interested
in publicity and some kind of ceremony to announce the selection of the
chosen city.
The selection process will include community tours in early October
followed by final negotiations and evaluation with a "short list" of
communities. A final community selection decision is expected by
December 1, 1995. Depending upon the extent and nature of required
construction to take place, actual conference activities will commence in
early to mid-1996 with June 30, 1996, being an outside time requirement.
September 22, 1995
Page Four
Because of the media attention surrounding this event, The Big 12 has been
inundated with phone calls and offers from a number of people from many
cities during the past several months. To reduce confusion, we ask that you
appoint one single individual in your proposal as a point of contact to work
with us during this selection process. Please also address the approval
process your proposal must follow within yo~ community and amongst
corporate partners in order to provide any proposed items.
We request that the proposals be returned to The Big 12 Conference by
Monday, October 23. If you have any questions regarding this RFP, feel
free to call me at 214-265-1212. Thank you for your participation in this
process.
Sincerely,
Steven .l. Harebell
Commissioner
SJI~sls
The Amend Group:
Jack Seifrick
Chris Herrmann
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