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..Title
Consider approval of Change Order Number 5 to the Old Town Coppell and Bethel
Road Infrastructure Improvements (ST10-02) project in the amount of $252,421.09 with
JRJ Paving, LP; as provided for in CIP funds; and authorizing the City Manager to sign
and execute all necessary documents.
..Summary
Executive Summary:
A recent change to the development agreement approved by Council placed the
responsibility to the City of Coppell to construct an 80 space parking lot. This parking
lot has been included in the plan for the Old Town area since the beginning. It is the
opinion of the Engineering Department that the price given by JRJ Paving, LP to
construct this parking lot is fair and equitable and potentially less expensive than
bidding the parking lot as a separate project.
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
Staff recommends approval of Change Order Number 5.
Goal Icon:
Pi
Sustainable City Government
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MEMORANDUM �\,, ` 6 �1 _t,:
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TO: Mayor and City Council `M i�ce ()i
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Work �`r �1° J \,
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FROM: Keith R. Marvin, P.E., Project Engineer
DATE: May 22, 2012
RE: Consider approval of Change Order Number 5 to the Old Town
Coppell and Bethel Road Infrastructure Improvements (ST10-02)
project in the amount of $252,421.09 with JRJ Paving, L.P.; as
provided in CIP funds; and authorizing the City Manager to sign and
execute all necessary documents.
On September 13, 2011, Council awarded a contract to JRJ Paving, LP in the amount of
$4,350,190.39 for the construction of Old Town Coppell and Bethel Road infrastructure
improvements. In addition to this award amount the City set aside $295,000.00 in bonus +b I)v: :)
money for early completion of various milestones throughout the roject. Since this
award, four chafe orders have been approved in the amount of 102,808.84. These
previous change orders��ave addressed unforeseen utility conflicts various changes
requested by our development partner. Approval of this change order will bring the total
project cost to $4,705,420.32 plus the potential bonus amount.
The change order before you this evening is to provide for the construction of an 80 space
parking lot within the Old Town Coppell area. This parking lot has been shown in the
conceptual plan for some time. At the December 13, 2011 City Council meeting, Council
approved amendment number one to the development agreement between the City of
Coppell and CSE Real Estate, L.P. providing for the construction of this lot on the City
by Coppell.
In order to meet our obligation to construct this parking lot, we executed a contract
amendment with the engineering firm of Freese & Nichols, Inc. for the design of the lot.
The design has been completed, and City Council approved the Special Use Permit for
this lot at the May 10, 2012 Council meeting.
This proposed change order extends the contract unit pricing to the new work, where
appropriate items existed. JRJ has provided reasonable pricing for new items required for
this change.
1
Staff recommends approval of this change order in the amount of$252,421.09, and will
be available to answer any questions at the council meeting.
2
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CITY OF COPPELL
CHANGE OR EXTRA WORK ORDER
PROJECT: Old Town Coppell and
Bethel Road
CONTRACTOR: JRJ Paving,L.P.
OWNER: City of Coppell
CHANGE ORDER NO.: Five(5) DATE: May 22,2012
1. This change order provides for the addition of an 80 space parking lot in the northwest corner of the
project site. Existing contract pay items are utilized where available. New pay items are added where
no appropriate item existed in the contract,or where the existing item was a lump sum item.
Item Description Quantity Unit Unit Price Total
ADD: 1 Sawcut&remove curb and 65 LF $5.15 $334.75
gutter
2 Modify existing 10'curb 1 EA $3,060.00 $3,060.00
inlet
3 Cut in 21"x 21"wye 1 EA $1,614.00 $1,614.00
4 20" x 20" Stepping stones 8 EA $114.00 $912.00
5
Irrigation system including 1 LS $27,390.00 $27,390.00
controller upgrade
6 Steel edging 740 LF $3.54 $2,619.60
7 Additional mobilization 1 LS $19,100.00 $19,100.00
106 Unclassified excavation 2,113 CY $1.27 $2,683.51
(Roadway and Channel)
116 8" Lime subgrade treatment 3,625 SY $2.22 $8,047.50
117 Lime 77.00 Ton $143.85 $11,076.45
8"Reinforced concrete
118 pavement with 6" integral 3,420 SY $37.75 $129,1 05.00
curb
131 4" Reinforced concrete 388 SY $30.31 $11,760.28
sidewalk
CITY OF COPPELL
CHANGE OR EXTRA WORK ORDER
187 21" RCP (CL III) 46 LF $41.72 $1,919.12
197 Std. 10' curb inlet 2 EA $2,538.95 $5,077.90
249 Large shade tree-Southern 5 EA $288.75 $1,443.75
Live Oak
250 LLak e shade tree-Shumard 13 EA $288.75 $3,753.75
251 Elm a shade tree-Cedar 19 EA $288.75 $5,486.25
255 Evergreen Tree - Savannah 1 EA $273.00 $273.00
Holly
256 Shrubs/Grasses-Dwarf 68 EA $15.23 $1,035.64
Yaupon Holly
257 Shrubs/Grasses-Indian 297 EA $14.70 $4,365.90
Hawthorn
259 Shrubs/Grasses- Upright 147 EA $14.70 $2,160.90
Rosemary
261 Groundcover-Big Blue 1,154 SY $2.05 $2,365.70
Liriope
262 Turf-Common Bermuda 838 SY $2.89 $2,421.82
263 36" Deep dual purpose root 340 LF $8.40 $2,856.00
and water barrier
301 4" White thermoplastic 1,450 LF $1.70 $2,465.00
striping
Total Additions $253,327.82
8" Reinforced concrete ($906.73)
Delete: 120 stamped roadway crosswalk (11) SY $82.43
Total Deletions ($906.73)
Total Revision to Contract Amount: $252,421.09
Original contract amount $4,350,190.39
Net increase in contract amount $252,421.09
Previously approved changes $102,808.84
Revised contract amount $4,705,420.32
CITY OF COPPELL
CHANGE OR EXTRA WORK ORDER
Cumulative increase in TOTAL change order amount(Percentage) 8.2%
Net increase in contract time of completion 0
Revised 350 Calendar Days
Contract
The contractor hereby accepts this Contract adjustment as a final and complete adjustment in full
accord and satisfaction of all past and future liability originating under any clause in the Contract by
reason of this revision to the Contract.
613. 1-
ecomme a by City Engineer Date
Agreed to by Contractor T Date
/
Accepted b City Date