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Carrollton-CS 890126MINUTES: JOINT WORKSESSION 1/26/89 DRA PAGE 1 MINUTES c ou.TON ciTY COUNCIl. AND PLANNING AND ZONING COMMISSION January 26, 1989 A joint worksession of the Carrollton City Council and the Carrollton Planning and Zoning Commission was held on January 26, 1989 at 7:00 p.m. in the Council Briefing Room at City Hall, with the following persons present: City Council - Milburn Gravley, Anne Travsky, Gary Blanscet, Ron Marchant and Lisa Fuchs. David Oldfield, Sam Cohn and John Heath were absent. Planning an~ Zoning Co-mission - John Barrick, Bruce Larson, W. Michael Clay, Doyle Nix, Fran Brown, Jerry Sheffield. Doug McNeill was absent. City Staff - Mike Eastland, Marc Guy, Kathy Stivers, Dan Johnson, Karen Brophy, David Couch, Tim Tumulty, Tony Romo, Paul Shirley, T. C. Rice, Tee Corbo, Michael Sulak, Tom Parsons (Texas Power & Light). Other Intereste~ Parties - Bill Blackburn, Huel Weaver, Bert Elsey, William Cothrum, Mark Moore, Elston Elkhart (Nathan Meier, Consultants), William Rapier (TXI), Russell Doyle (City of Coppell). Mike Eastland turned the meeting over to Marc Guy, Director of Planning, who stated the following purposes of the worksession: 1.) Jointly review and assess the complex technical issues surrounding the landfill request. 2.) Discuss specific concerns of the request with the applicable staff and applicant. Marc Guy described the physical setting of the site and the surrounding area, and explained the current zoning of the site, which is an (R-l) single family district with SUP 962 for sand and gravel excavation that expired in August of 1988. He indicated that the single-family zoning is somewhat misleading because prior to the adoption of the new zoning ordinance, all land annexed into the city was automatically zoned (R-l) single-family, and that this area is not viable for future residential development. Marc Guy continued his presentation by capsulizing the following concerns of the city staff: 1.) Impact on Coppell - Kathy Stivers and Cissy Taylor of the Carrollton staff met with Coppell's development review committee on January 10th, and Coppell expressed these concerns: a.) Sandy Lake Road is not a designated truck route in Coppell. Their staff feels that the road is not built to accommodate the anticipated truck loads. b.) The proposed access to Sandy Lake Road could negatively impact the proposed office, retail and residential discll.89\wsmin\ form revised 12/08/88 MINUTES: JOINT WORKSESSION 1/26/89 PAGE 2 development in the area. c.) The city of Coppell desires to have the review and approval of driveway locations on Sandy Lake Road for the use. d.) The hazardous conditions posed by trash trucks on Sandy Lake Road is also a concern. 2.) Environmental Health - concerns which were expressed in the technical review include the monitoring of surface and subsurface water for contamination, disposal of trash falling off trash delivery trucks, control of rodents and other wildlife attracted to landfill operations, and the monitoring of odor, noise, dust and flying debris which will ultimately have an enforcement and staffing impact on the department. 3.) Public Works - The timing of the landfill in relationship to an ongoing regional assessment of landfill needs must be assessed. 4.) Transportation - The department identified 3 issues: a.) The capability of Sandy Lake Road to accommodate the truck loads associated with this use. b.) The department recommends a minimum 1000 foot paved access roadway from Sandy Lake Road to avoid tracking mud onto Sandy Lake Road. c.) Concerns were expressed over the maximum weight loads of the Trinity River Bridge. 5.) Parks - The adverse impacts of a landfill on the future utilization of the Trinity River Corridor as open space for public recreation was expressed by this department. 6.) TU Electric - The applicant must work out the specific details with TU regarding the use of and potential impact on power line easements in the area. 7.) Engineering - a.) The hydrological impacts on valley storage in the Trinity River floodplain must be assessed. b.) The applicant must obtain a Corps of Engineers 404 permit review, FEMA permit review, and a Texas Water Commission permit in order to operate the use. Lisa Fuchs asked where the "Lively tract" is located in relationship to the site. discll.89\wsmin\ form revised 12/08/88 MINUTES: JOINT WORKSESSION 1/26/89 PAGE 3 Marc Guy replied that the Lively tract is located between the river and the request site, and indicated the location on a map of the surrounding area. Gary Blanscet asked if an Environmental Impact Statement would be attached to the FEMA permit. Tim Tumulty stated he did not know the answer to this question, but Karen Brophy stated that the permit review process would require the environmental impacts to be assessed. Bert Elsey said the State requires an endangered species study. Bill Blackburn stated that the approval of this application for a sanitary landfill could be a win/win situation, with the city of Carrollton and other entities possibly entering into a contract with the owner for solid waste disposal. The 190 connector will reduce the life of the city's existing landfill. The applicant will revise the site plan to show the existing access to the site, and allow a 1000 foot variance in the location of the access road. He will meet with TU Electric on January 27 to discuss access and will also discuss access with the Dallas Gun Club. His client has no problems with paving the haul road, and his client will participate in the replacement of the Sandy Lake Road bridge. All trucks from the landfill will have to comply with the truck load limits of the bridge, just as the trucks that cross the bridge at the present time must not exceed these limits. Mr. Blackburn also mentioned that Mr. Weaver has a letter of reference from Mr. B. G. Rogers of the city of Mesquite. Lisa Fuchs asked Mr. Blackburn to identify the Gun Club property. He stated that the Gun Club property is adjacent and to the west and south of the request site. It is on the other side of the request site from the Lively tract. Ron Marchant asked what is the expected life span of the sanitary landfill use, and how long will it take to receive all the associated permits required to operate the use. Mr. Blackburn stated it will take at least a. year to receive a permit from the State Department of Health, and the proposed landfill is expected to have a life span of 25 years. This life span estimate may be very conservative; the site may fill up sooner based upon the need. Ron Marchant asked if there will be contracts with other cities. Mr. Blackburn stated he wouldn't rule out this possibility, and if the city of Carrollton has strong feelings one way or the other, this could be negotiated. Ron Marchant stated he had a problem with hauling trash from Irving to fill up a landfill in Carrollton. How will this use help Carrollton? discll.89\wsmin\ form revised 12/08/88 MINUTES: JOINT WORKSESSION 1/26/89 PAGE 4 Mr. Blackburn stated that reservations of the holding capacity are possible, and these can be discussed. He doesn't feel the additional costs of the proposed use to the city mentioned in the staff comments are a real problem, because the same costs will be incurred if the city decides to open another landfill. Mr. Blackburn also mentioned that the SUP for mining that is also being requested for this site is not associated with this application and his client's request. Gary Blanscet asked if this would be open pit mining? Mr. Blackburn replied yes. Milburn Gravley asked if an additional year were given for the mining operation, when would additional dirt need to be hauled onto the site? Mr. Blackburn stated there would be mining of gravel mostly, and they wouldn't be hauling in any new dirt. Doyle Nix asked if 25 trips per day for the landfill use is a minimum number. Mr. Blackburn stated that 25 trips per day was a conservative number. Doyle Nix said he asked the question because our landfill generates 60 trips per day. Gary Blanscet asked if there is any valley storage that would be lost with the filling of the site. Elston Elkhart from Nathan Do Meier Consultants stated that minimal storage would be lost from filling the site. Mike Eastland stated that when the prior SUP was approved, it was mentioned that by mining, the storage capacity would be increased. Are we now saying that statement was not valid? John Barrick stated that Nathan Meier testified on the public record that the storage capacity would be increased by mining the site. Bert Elsey stated that the filling of the pit would not affect storage capacity, because the pit is considered "dead storage". Mike Eastland said this question needs to be answered during the zoning process. Fran Brown asked how the site would receive fire protection. Bill Blackburn stated the site would meet all fire department requirements. discll.89\wsmin\ form revised 12/08/88 MINUTES: JOINT WORKSESSION 1/26/89 PAGE 5 Lisa Fuchs asked for comments from TU Electric. Mr. Parsons from TP&L stated that the utility company is just now being brought into the process. Ron Marchant wanted to know the zoning of the area along Sandy Lake Road within Coppell. Russell Doyle from Coppell stated that the zoning was office, retail and residential. Milburn Gravley asked for comments from the Gun Club. William Cothrum, representing the Gun Club, said his clients had many concerns, and they planned to enter into more discussions with the applicant. He did not want to comment now on their position on the zoning case, but their main concern is access. He said he was glad to hear Mr. Blackburn state that the access road would be paved. Also, his clients were interested in having berms and landscape screening between the use and his clients' property to protect them from visual intrusions. Fran Brown asked where the clubhouse was located on the site. Mr. Cothrum pointed to the clubhouse on an aerial photograph, and stated that it was very close to the landfill site. He further stated that one thing his client did not agree with the applicant on was the hours of operation for the landfill use. Everything else can be negotiated, and Mr. Weaver is in agreement on the conceptual concerns. He also stated that his client may have more concerns, but they needed more information. He is working with Nathan Meier to get these resolved. Doyle Nix asked if guns are being shot elsewhere on the site. Mr. Cothrum stated, no, only at designated areas for shooting, but one of the things his client is concerned about is shooting in undesignated areas if people are allowed to access the property without going by a security station. Doyle Nix asked what the city of Coppell's concern is about Sandy Lake Road. Russell Doyle stated that the city of Coppell anticipates problems associated with the use, and Sandy Lake Road is not designated for improvements at this time. William Rapier of Texas Industries stated that his company had previously mined the property with the Flood Control District. The minerals his company is interested in mining are exposed sand and gravel, which need to be removed before the landfill operation begins. discll.89\wsmin\ form revised 12/08/88 MINUTES: JOINT WORKSESSION 1/26/89 PAGE 6 The only reason his company did not request the extension of the SUP sooner is because the easement to the property on TU Electric right-of-way expired last September. They are required to comply with the final grading plans that were attached to the original ordinance. Milburn Gravley asked Mr. Rapier how long the lease runs. Mr. Rapier replied that the lease runs until October of 1989. Milburn Gravley asked if 99% of the gravel was used in Riverchase. Mr. Rapier replied, no, it wasn't that high. John Barrick asked if there weren't a number of issues that had to be resolved before approval of the last SUP for mining. William Cothrum said yes, and these issues were addressed in his letter to Kathy Stivers dated January 25, 1989. Mr. Rapier explained that he was not personally involved in obtaining the previous SUP's. Milburn Gravley said access from Sandy Lake Road is going to be difficult. Have the applicants explored the possibility of access to the property from 1-357 Mr. Blackburn stated that he will be working with the Gun Club for access to the property, and Mr. Cothrum stated he is willing to work with Mr. Blackburn on the issue of access. Bruce Larson stated he would hate to have 1-35 as the only access to the site, since a new shopping mall is being built in this area, and the remainder of the area will open up for development when the interchanges are built. Mike Eastland asked if we have traffic counts for Sandy Lake Road. Don Penny stated that the city has traffic counts for the road, but it is not broken down into the type of vehicle. Gary Blanscet asked how many trucks per day would the mining use generate? Mr. Rapier replied, about 40 trucks per day, with a maximum of 4 to 8 per hour, up to 80,000 pounds in weight. Milburn Gravley stated that the bridge needs to be posted if the maximum weight is 24,000 pounds. The bridge is located within the city of Dallas. Mr. Blackburn stated his clients would be interested in participating in improvements to the Sandy Lake Road bridge. discll.89\wsmin\ form revised 12/08/88 MINUTES: JOINT WORKSESSION 1/26/89 PAGE 7 Mike Eastland summarized that the city is interested in resolving the following key issues before the landfill request is acted upon: 1.) What effect will the landfill have on water run-off in the area and the impact on the area's flood storage capacity; 2. ) Aesthetic issues must be examined, including the screening of the use from the Gun Club and Coppell; 3. ) Can the ingress and egress to and from the site be located somewhere besides Sandy Lake Road? 4.) Is the use appropriate for the area? Milburn Gravley asked if the owners will comply with the reclamation and grading plan for the existing SUP 62. He stated he doesn't want anyone to forget this issue. Mayor Gravley asked if the city can condemn for landfill sites, and if the city can require paved roads to the site and access in a particular area. Karen Brophy said yes, the city can condemn a landfill site. The city can also require a road to be paved through the fire and building codes. This concluded the discussion of the landfill zoning request. Marc Guy introduced the second agenda item, which was a reassessment program for the zoning ordinance so the ordinance does not become obsolete. He stated that he is not seeking the approval of a particular item, but would like to initiate a program for an annual or bi-annual reassessment and monitoring process. Gary Blanscet asked if this reassessment would incur any additional budget costs. Marc Guy explained no, the program can be accomplished with existing staff. There being no further business, the meeting was adjourned at 8:55 P.M. Kathy Stivers Senior Current Planner John Barrick, Chairman Planning and Zoning Commission discll.89\wsmin\ form revised 12/08/88