Yr 5 Annual Report - Coppell & NDCFCD T H E • C 1 T Y O F
COPPELL
x A s' _ , s
November 6, 2012
Jaya Zyman-Ponebshek, Team Leader
Texas Commission on Environmental Quality
Storm Water and Pretreatment Team (MC-148)
P.O. Box 13087
Austin, Texas 78711-3087
Re: Phase II MS4 Annual Report Transmittal for the City of Coppell and the Northwest Dallas County Flood
Control District
TPDES Permit Number: TXR04 0375 and TXR04 0053
Dear Ms. Zyman-Ponebshek:
This letter serves to transmit the Year 4 Annual Report for the Texas Pollutant Discharge Elimination System
(TPDES) Small Municipal Separate Storm Sewer System (MS4) General Permit, Authorization Number
TXR0400375 for the City of Coppell and TXR 04 0053 for the Northwest Dallas County Flood Control District.
A separate Notice of Change (NOC) has been submitted based on the fact that changes have been proposed for
Year 5.
As required by the general permit, a copy of this submittal has also been mailed to the TCEQ's regional office
in Forth Worth, Texas.
Sincerely,
Michael Garza, P.E.
Civil Engineer
Office Phone: (972) 304-3679
Fax: (972) 304-3570
E-mail: mgarza @coppelltx.gov
TCEQ-20561
Page 21 of 21
255 PARKWAY * P.O.BOX 9478 * COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673
T H E C 1 T Y O F
COPPELL
9
A S
November 6, 2012
Brent Candler
Texas Commission on Environmental Quality
2309 Gravel Dr.
Fort Worth, TX 76118-6951
Re: Phase II MS4 Annual Report Transmittal for the City of Coppell and the Northwest Dallas County Flood
Control District
TPDES Permit Number: TXR04 0375 and TXR04 0053
Dear Mr. Candler:
This letter serves to transmit the Year 4 Annual Report for the Texas Pollutant Discharge Elimination System
(TPDES) Small Municipal Separate Storm Sewer System (MS4) General Permit, Authorization Number
TXR0400375 for the City of Coppell and TXR 04 0053 for the Northwest Dallas County Flood Control District.
A separate Notice of Change (NOC) has been submitted based on the fact that changes have been proposed for
Year 5.
As required by the general permit, a copy of this submittal has also been mailed to the TCEQ's office in Austin,
Texas.
Sincerely,
Michael Garza, P.E.
Civil Engineer
Office Phone: (972) 304-3679
Fax: (972) 304-3570
E-mail: mgarza @coppelltx.gov
TCEQ-20561
Page 20 of 21
255 PARKWAY * P.O.BOX 9478 * COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673
Municipality/Organization: City of Coppe11/Northwest Dallas County
Flood Control District
TPDES Permit Number: TXR04-0375
TCEQ CN#: 600656649
Annual Report Number
& Reporting Period: August 13,2011 —August 12,2012
TPDES Phase II Small MS4 General Permit
Annual Report
(Due: November 12, 2012)
Part I. General Information
Contact Person: Michael Garza Title: Civil Engineer
Telephone #: 972-304-7019 Email: mgarza @coppelltx.gov
Mailing Address: 255 E. Parkway Blvd., Coppell, Tx 75019
Permit No.: STW / TXR04 0375 / RP
Phase II (Small) MS4 Annual Report Form
TPDES General Permit No. TXR040000
A. General Information
1. Permit No. TXR040375 Annual Report Period: 8/13/11-8/12/12
Name of MS4 / Permittee: City of Coppell/Northwest Dallas County Flood Control District (NWDCFCD)
Contact Name: Michael Garza Telephone Number: 972-304-7019
Mailing Address: 255 E. Parkway Blvd. Coppell, Tx 75019
E-mail Address: mgarza(a�coppelltx.gov
2. Is the named permittee relying on another entity/ies to satisfy some of its permit obligations? X Yes No
If Yes, provide the name(s) of other entity/ies and an explanation of their responsibilities (add more spaces or pages if needed):
Name and Explanation: Northwest Dallas County Flood Control District (NWDCFCD)- Responsible for complying with
MCM #6 within their boundaries of the City of Coppell.
Name and Explanation:
Name and Explanation:
Name and Explanation:
Name and Explanation:
TCEQ-20561 Page 1 of 21
3. Is the named permittee sharing a SWMP with other entities? X Yes No
If"Yes," list all associated permit numbers and permittee names (add additional spaces or pages if needed):
Permit Number: TXR 040053 Permittee: Northwest Dallas County Flood Control District
Permit Number: Permittee:
Permit Number: Permittee:
Permit Number: Permittee:
4. Is this a system-wide annual report including information for all permittees? X Yes No
Explanation, if any the NWDCFCD lies entirely inside the City of Coppell, they are responsible for inspection and maintenance of
the district owned facilities and are responsible for MCM #6 for their facilities.
5. Has a copy of this annual report been submitted to the TCEQ Regional Office? X Yes No
B. SWMP Modifications and Additional Information.
Include a brief explanation if you check "Yes" to any of the following statements.
1. a. Changes have been made or are proposed to the SWMP since the NOI or the last
annual report, including changes in response to TCEQ's review. Yes X No
b. If Yes to the above, has the TCEQ already approved the original SWMP? Yes X No
c. If Yes to the above, indicate whether an NOC (or letter) has been submitted to document the changes to the approved SWMP
as required by the general permit. (Note that if an NOC is required, it must be submitted to the address shown on the NOC.
Do not attach the original NOC form to this report.) Yes X No
TCEQ-20561 Page 2 of 21
2. The MS4 has annexed lands since obtaining permit coverage. Yes X No
3. A receiving water body is newly listed as impaired or a TMDL has been established. X Yes No
Grapevine Creek is on the 303d list for TMDL —We are currently working with the North Central Council of Governments to
implement a plan.
4. The MS4 has conducted analytical monitoring of storm water quality. Yes X No
Explain below or attach a summary to submit along with any monitoring data used to evaluate the success of the SWMP at
reducing pollutants to the maximum extent practicable. Be sure to include a discussion of results.
TCEQ-20561 Page 3 of 21
C. Narrative Provisions.
1. Provide information on the status of complying with permit conditions:
Yes No Explain
Permittee is currently in compliance with the SWMP as submitted to and ✓ All items have been
approved by the TCEQ. accomplished.
Permittee is currently in compliance with recordkeeping and reporting ✓ All documentation is on file
requirements.
Permittee meets the eligibility requirements of the permit (e.g., TMDL ✓ All items meet requirements of
requirements, Edwards Aquifer limitations, compliance history, etc.) the permit
2. Provide a general assessment of the appropriateness of the selected BMPs:
Has the permittee determined that any of the selected BMPs are not appropriate
for reducing the discharge of pollutants in storm water? Yes X No
Provide explanation: By observation, all bmp's appear to be effective and appropriate. No testing of the waterways have
been done therefore, no data has been collected for comparison. We have received positive feedback from the public
regarding the stormwater education. Municipal employees are more cognizant of pollution prevention practices.
Contractors working in the City of Coppell are also cognizant of pollution prevention practices.
TCEQ-20561 Page 4 of 21
3. Describe progress towards reducing the discharge of pollutants to the maximum extent practicable (MEP). Summarize any
information used (such as monitoring data) to evaluate reductions in the discharge of pollutants. Use a narrative description
or table as appropriate:
MCM BMP Parameter Quantity Units Does BMP Demonstrate a Direct Reduction in Pollutants?
(Yes / No / Explain)
Or, provide explanation below: No testing of the waterways have been done, therefore, no data has been collected for
comparison. We have received positive feedback from the public regarding the storm water education. Municipal
employees are more cognizant of pollution prevention practices and have altered some of their procedures in order to
comply with the permit. Contractors working in the City of Coppell are also cognizant of pollution prevention practices.
We have not received complaints regarding illegal dumping or discharges into the creek. We have received phone calls
from residents askin• •uestions re•ardin• storm water ti•s and ideas in the water bill inserts. We are current) workin•
on an I-plan for Grapevine Creek which is on the 303d list.
TCEQ-20561 Page 5 of 21
4. Provide a.general evaluation of the program's progress, including any obstacles or challenges encountered in implementing
BMPs, meeting the program's schedule, etc.:
The progress is continuing to grow and become easier. We are continuing to implement environmental management
systems at our city facilities which has really helped with complying with MCM #6. Many city employees are now aware
of best management practices and storm water pollution prevention. Educating the public and providing enough
information to them has increased their knowledge and awareness for pollution prevention. Implementing our illicit
discharge ordinance which addresses fallen leaves and grass clippings has been challenging to educate the
homeowners and their landscape companies.
5. Provide the number of construction activities (other than those where the permittee was the operator) that occurred within the
regulated area as indicated via notices of intent or site notices:
There were 11 construction activities that required an NOI or construction site notice.
6. Does the permittee utilize the 7th MCM related to construction? Yes X No
If Yes, then provide the following information:
a. The number of municipal construction activities authorized under this general permit:
b. The total number of acres disturbed for municipal construction projects:
Though the 7th MCM is optional, this must be requested on the NOI or on a NOC and approved by the TCEQ.
7. Requirements for Specific Minimum Controls Measures (MCMs):
a. For MCM 1 - Public Education and Outreach, provide documentation of activities conducted and materials used to fulfill the
requirements of this MCM.
TCEQ-20561 Page 6 of 21
b. Also for MCM 1, provide documentation of the amount of resources used to address each group (e.g., visitors, businesses,
etc.).
c. For MCM 3 — Illicit Discharge Detection and Elimination (IDDE), indicate whether you have developed a list of allowable non-
storm water discharges, other than those already listed in the general permit. If you have developed a list and have made any
changes to the local controls, conditions and/or programs being established for discharges, include this information below. If
you do not have any changes for this permit year, indicate that this item is not applicable.
A.& B.) Posted Storm water quality messages in the monthly Utility bill insert— 4 times, Storm water web page on
the city's website, Labled storm drains throughout the city- 125 inlets. Public education programs: Coppell
Community Gardens with Texas SmartScape borders/Compost Education site 48,947 plus visits to the website, 1000
contacts with education classes/presentations. Keep Coppell Beautiful board with over 8000 volunteer hours,
Clean Coppell Earthfest with over 35 booths including the City of Coppell storm water booth and distributed 300
doggie dispensors and had 1577 volunteers for Litter Clean up. Water wise tour of
one Coppell municipal site, Included 1076 column inches in articles in the Dallas Morning News, Citizen's
Advocate, and the Coppell Gazette for information pertaining to public education and outreach.
C.) City council adopted the Storm Water Management and Illicit discharge ordinance, there are no additional •
allowable non-stormwater discharges other than those listed in the permit..
8. Describe any proposed changes to the SWMP in the coming reporting year.
There are no changes.
9. Describe any activities planned for the next permit year/ reporting cycle.
TCEQ-20561 Page 7 of 21
Continue existing BMP's and public education programs. Continue to train staff to detect and eliminate illicit
discharges. Continue to Implement the illicit discharge ordinance. Continue to monitor BMP's for effectiveness. We
will continue to work with the NCTCOG to implement the TMDL.
TCEQ-20561 Page 8 of 21
D. Storm Water Management Program Status. Provide the status of every BMP and measurable goal listed in the SWMP,
as described in the instructions. Each MCM, but not necessarily each BMP, must include the measurable goals described
in the SWMP. For a shared SWMP, include the name of the responsible MS4 operator(s) in the "BMP" column. (Though
an MS4 is not required to implement BMPs until the initial SWMP is approved by the TCEQ, the MS4's initial annual report
should include a description of what has been done to date, even if the SWMP has not yet been approved. The MS4 will
receive credit for all BMPs implemented prior to and during the first permit year if they are described in the initial annual
report.)
Table 1 — BMP Status
MCM(s) BMP Milestones of Permit Year New or Start Date Status / Completion Date
Revised (completed, in progress, not
started)
1 Provide public Complete community public revised Prior to Ongoing and will continue throughout
education education programs (Texas permit permit term.
programs to Smartscape, Keep Coppell
commercial and Beautiful, Clean Coppell
industrial Earthfest, Water Wise Tour,
business and the Articles in local newspapers with
public- Parks and over 1000 column inches
Recreation
dept./Community
Program
Supervisor
1 City Desk Storm Posted storm water tips and April 2008 In progress, continue water bill inserts
water quality messages in 4 monthly water bill throughout permit term.
messages- inserts
Community
Information
Officer(C10)
1,2 Municipal Update website with storm water Revised Sep 2008 Posted yr 4 annual report on website.
Website- Director quality information Continue to update and provide
of Engineering information.
TCEQ-20561 Page 9 of 21
1 Storm drain Placed 125 storm drain labels revised Prior to In progress, continue labeling storm
labeling- Director on inlets through out the city permit drains
of Engineering
2 Comply with state Post SWMP and annual report revised Sep 2008 Will continue to leave SWMP and
and local public on city's website and City annual report posted for public review
notice Secretary's office for public and comment. No comments
requirements- review and comment. received thus far.
Director of
Engineering
3 Perform annual Conducted training for municipal New Oct 2008 Will continue to train field staff on
field staff training to employees and demonstrated detection and elimination
detect and illicit discharges at Clean
eliminate illicit Coppell Earthfest
discharge - Director
of Engineering
3,4 implement Implemented Ordinance 92559 Prior to In Progress, ongoing and will continue
existing city (unlawful to litter); Ordinance permit throughout permit term.
ordinances- 95687(unlawful to allow animals
Director of to defecate on private or public
Engineering property other than the owner of
the animal); Ordinance 95698 (
unlawful to discharge waste on
public or private property
adjacent to any outlet ,
watercourse or storm sewer)
3 Implement a Continued to train staff to utilize June 2008 In progress, continue to teach city
program to detect inspection checklist for storm staff and use observation cards will
and eliminate water controls continue throughout permit term.
illicit discharges-
Director of
Engineering
TCEQ-20561 Page 10 of 21
3 Storm Sewer Updated existing GIS storm Prior to In progress, continue to map storm
Map- Director of sewer map permit sewer system and will continue
Engineering throughout permit term.
3 Illicit Discharge Adopted Illicit Discharge 2012 Adopt Ordinance and implement
Ordinance- ordinance
Director of
Engineering
4 Implement Implemented Ordinance Prior to In progress, ongoing and will continue
existing city 91514,(erosion and permit throughout permit term.
ordinances - sedimentation control);
Director of Ordinance 91500-A-203 (Tree
Engineering preservation requirements)
4,5 DRC review - Reviewed all construction plans Prior to In progress, ongoing and will continue
Director of to ensure compliance with city permit throughout permit term.
Engineering ordinances
4 Pre-Construction Held meetings for all public and Prior to In progress, ongoing and will continue
meetings - private projects, to explain to the permit throughout permit term.
Director of developer and contractor the
Engineering ordinances that they should be
in compliance with.
4 Site inspections - Implement procedures for site July 2009 Implemented site inspection and will
Director of inspection continue through permit term
Engineering
3,4 Reporting Hotline Established procedures for Prior to In progress, ongoing and will continue
- Director of addressing comments on CLINK permit throughout permit term.
Engineering
5 Initiate review of Began review and draft of local June 2009 In progress, will continue to draft local
draft ISWM criteria of ISWM for adoption criteria and will complete the review
design criteria and implementation and adopt portions necessary to the
and standards - city in Yr 5.
Director of
Engineering
TCEQ-20561 Page 11 of 21
6 Street Sweep and Sweep the major streets and Prior to Completed, and will continue
roadway clean curb inlets, drains, and permit throughout permit term.
maintenance - repairs erosion areas based on
Director of visual inspections and citizen
Engineering complaints.
6 Environmental Implemented an EMS at our city July 2009 Completed, continue throughout
Management service center and aquatics and permit term
System recreation center. Earned Gold
Level status at our service
Center.
6 Storm Water Clean concrete drainage Prior to Completed, and continue through
system channels and periodic permit permit term
Maintenance - inspections of inlets and outfalls;
Director of periodic removal of trees from
Engineering creeks
6 Parks and Open Trash removal on Wed. Brush Prior to Ongoing, continue through permit
Space-trash removal schedule on Sat. permit term
removal - Parks
and Recreation
dept
6 Parks and Open The parks dept. post ordinance Prior to Ongoing, continue through permit
Space-removal of signs associated with the permit term
animal feces from removal and proper disposal of
public parks - animal feces in all public parks
Parks and
Recreation dept
6 Wastewater The utilities division cleans and Prior to Ongoing, continue through permit
collection - videos sewer lines on an annual permit term
Director of basis
Engineering
TCEQ-20561 Page 12 of 21
6 Fleet and Building Maintain buildings, permanent Prior to Ongoing, continue through permit
Maintenance - structures, parking lots and permit term
Director of storage yards
Engineering
6 Fleet and Building Maintain city service center; Prior to Ongoing, continue through permit
Maintenance - proper disposal of waste in permit term
Director of service bays
Engineering
6 Parks and Open Parks dept. uses native and Prior to Ongoing, continue through permit
space- native adapted vegetation to reduce permit term
vegetation - Parks water, fertilizer and pesticide
and Recreation needs
dept
6 Structural control Developed inspection checklist June 2009 Ongoing, continue through permit
maintenance - for municipal operations term
Director of
Engineering
6 Parks and Open Uses integrated pest Prior to Ongoing, continue through permit
space-pesticide management to limit the amount permit term
limitation - Parks of pesticides used
and Recreation
dept
6 Program to Implemented a training program Oct 2008 Ongoing, continue through permit
reduce or for municipal employees term
eliminate polluted
runoff from
municipal
operations -
Director of
Engineering
TCEQ-20561 Page 13 of 21
6 Maintain district Review structures of the district Prior to Ongoing, continue through permit
facilities and facilities and repair and maintain permit term
repair as needed as needed.
—Northwest
Dallas County
Flood Control
District
TCEQ-20561 Page 14 of 21
Table 2 — Measurable Goals Status
MCM(s) Measurable Success Proposed Changes
Goal(s) (submit NOC as needed)
1
Post 2 stor Exceeded goal, posted messages in 4 water bill
quality messages sages in inserts, exceeded goal, Residents, businesses,
water bill insert
1
Label Storm drains
with a Labeled 125 storm drain inlets, met goal Public, Residents, business, visitors
message"drain for
rain, flows to creek"
1,2 Public, Residents, business, visitors,
Completed 7 public education programs, had
Public education many people volunteer throughout the community commercial and industrial facilities, public
programs and participate in the programs, met goal service employees, construction site
personnel
1,2 Post SWMP on city Public, Residents, business, visitors,
Website and keep Posted SWMP on website, commercial and industrial facilities, public
updated service employees, construction site
personnel
2
Comply with state
and local public Met goal, none have been required N/A
notice requirements
2
Post annual report Public, Residents, business, visitors, commercial
on website Posted the annual report on the website and industrial facilities, public service employees,
construction site personnel
TCEQ-20561 Page 15 of 21
MCM(s) Measurable Success Groups Reached
Goal(s)
3,4 Public, Residents, business, visitors,
Finalize Illicit commercial and industrial facilities, public
discharge Adopted the ordinance
ordinance service employees, construction site
personnel
3
Conduct initial Parks dept., Fleet services, Public works and
training for Showed employees training video and hands on streets, environmental health dept.
detection of illicit training.
discharges Construction inspectors
3
Update GIS storm Public, Residents, business, visitors,
sewer map to Continued to locate outfalls and inlets and include commercial and industrial facilities, public
include all facilities in GIS Map. service employees, construction site
constructed personnel
4 Evaluate existing Continue to review existing ordinances and revise Public, Residents, business, visitors,
ordinances if necessary. commercial and industrial facilities, public
service employees, construction site
personnel
4,6 Procedures for Implemented a checklist procedure for Public service employees, construction site
construction site construction inspectors on all construction projects personnel
inspection
4 Establish and Have a public hotline/website for concerns or Public, Residents, business, visitors,
implement comments- documented complaints, did not commercial and industrial facilities, public
procedures for receive any complaints regarding storm water service employees, construction site
addressing pollution personnel
information
submitted to the
hotline
TCEQ-20561 Page 16 of 21
4 Document any stop Did not issue any stop work orders Construction site personnel
work orders given
5 Complete review of Continuted review of iSWM for implementation, Public service employees
iSWM design
criteria
6 Obtain training Purchased 2 storm water management videos and 75 employees that included Parks dept.,
materials for show to employees and document the number Fleet services, Public works and streets,
employees and viewed. Will continue to show to new hires and environmental health dept. Construction
develop training existing employees each year. inspectors
program
6 Implemented and Trained all employees on good practices at the Parks dept., Fleet services, Public works and
EMS at the service service center through the EMS program streets, environmental health dept.
center Construction inspectors
6 Develop inspection Developed inspections procedures and inspection Parks dept., Fleet services, Public works and
and maintenance checklist for city employees and facilities streets, environmental health dept.
schedules Construction inspectors
TCEQ-20561 Page 17 of 21
E. Certification - City of Coppell
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance
with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my
inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the
information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant
penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.
Name (printed): Clay Phillips Title: City Manager
Signature: /`�1/ Date: /0 f�/Z
Add pages as needed.
TCEQ-20561 Page 18 of 21
F. Certification - Northwest Dallas County Flood Control District
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance
with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my
inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the
information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant
penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.
Name (printed): /7/0"12 R. ,74'9 Title: ��°Sfr/e,"/,/
Signature: Date: /d//e)//'