CF-Village-CS 890215 (2) Coppell, Texas 75019
214 462 o 0022
The City With A Beautiful Future -
~ i r- - ' '
Mr. Sanford Case, P. E.
Ginn, Inc.
17103 Preston Road
Suite 100
LB 18
Dallas, Texas 75248
RE: VILLAGE PARKWAY PUMP STATION CHANGE ORDER #1 REQUEST
Dear Mr. Case:
I am in receipt of your February 1, 1989, letter which was received on
February 10, 1989 for the above subject change order. It appears that the
project has been evaluated and sized up early in its life, but there are
some items I will need to know before I can comfortably recommend this
change order as presented. (This is as I discussed with John Karlsruher
at the February 14, 1989 City Council meeting).
Some information will need to come from you, the Project Enginer, and or
the Contractor and some will need to be received from the other related
officials copied on this letter. When you have your data and information
gathered and transmitted then we can set up a meeting to consider the
other ramifications and needs. (As John Karlsruher and I discussed on
Tuesday evening, you can still call this meeting as soon as possible).
CONDITIONS OF KIMBEL KOURT- Please brief me of the responsibility
of the contractors building the 4MG ground storage tank and the
Village Parkway Pump station regarding city streets and damage caused
by their construction equipment. (The ground storage tank contractor
is not listed in the February 10, 1989 monthly report.) Please refer
to the attached February 14, 1989 Public Works memo.
What does the beginning project photographs and/or Project Engineer
personnel show for the condition of Kimbel Kourt prior to
construction.
Items 1 through 3 of your proposal suggest a traditional reduction in
unit costs (i.e., boring vs. open cut). Please provide what those
unit costs (or at least total costs) are per contract (boring) and as
estimated for open cut. Preferable provide unit costs and a total
cost by each segment of the project cited.
With the four lean conditions listed for open cuts, it is assumed that all
other requirements and specifications are provided in the contract or by
the City of Coppell standards. Please confirm.
Related to the three offerings: Why is the adjustment of the 36" water
main necessary on items 1 and 2. Was it not planned for (i.e., project
line item)? Just found out? Not the contractor's responsibility within
the contract? What are the specific utility conflicts?
Concerning item #3 of the offerings, what specification will be followed
in the pulverizing, recompaction progress. Will rejuvating compounds be
utilized? What quality control will be used? Will any new asphalt be
mixed into the existing pavement? Do we know the pavement cross-sections
etc.?
Please provide estimated costs on all these offerings for appropriate
considerations and comparisons. As we discussed, this may be a wash
funding-wise, but we must be accountable for the deal.
Regarding the closing of Kimbel Kourt, etc., we need to have that
coordination meeting for good planning, coordination and public relations.
We need to know, the timings and sequencing of the activities addressed in
this Change order (e.g., "how brief of a period" will the old police
station be denied access). Have these property owners and businesses been
approached on these requests?
Even though you recommend this deal is in the best interest of the City of
Coppell, I believe when we receive the information requested herein and
have the coordination meeting with the other City Department Heads, then
we can better tell the bottom line and more importantly carry it to the
City Manager and eventually the City Council as a part of the total
completion of this Capital Improvement Project.
Again, while the change orders bottom line is a wash, it will be healthy
to know that the values of trade-offs are. I trust that this request and
generation of the information will not prove adverse to the best interests
of the Cityp~ Coppell. Your continued commitment to that end will be
greatly appfe/iated. Thank you.
/City Engineer ~ '
RRD/kg/lsg
xc: Tom Griffin, Chief of Police
Richard Terry, Acting Fire Chief
Steve Goram, Director of Public Works
Dale Jackson, Building Official
Frank Trando, Director of Finance
John Karlsruher, P.E., Ginn Inc.
Wayne Ginn, P.E. Ginn Inc.
VILLAGE