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..Title
Consider approval of a contract with RKM Utilities for the reconstruction of Mockingbird
Lane as part of the 1/4 cent sales tax initiative in the amount of $987,155.00, with an
additional incentive bonus of $60,000.00, for a total award of $1,047,155.00, as
budgeted; and authorizing the City Manager to sign and execute any necessary
documents.
..Summary
This contract award will allow for the reconstruction of Mockingbird Lane between
Bethel School and Oriole as identified through the analysis of all the streets within the
City of Coppell.
Fiscal Impact:
[Enter Fiscal Impact Statement Here]
Staff Recommendation:
The Engineering Department recommends approval of this contract.
Goal Icon:
Sustainable City Government
T H E • C I T Y • O F
COPPELL
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a s ' , s
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering and Public Works
Date: March 26, 2013
Reference: Reconstruction of Mockingbird Lane from Bethel School to Oriole.
2030: Sustainable City Government, Goal 3
Excellent and Well-maintained City Infrastructure and Facilities
Introduction:
This agenda item is being presented for approval to enter into a contract with RKM Utilities, in an
amount of $987,155.00, for the reconstruction of Mockingbird Lane. In addition to this contract
amount, we are requesting a $60,000 incentive for timely construction of the project according to
the terms of the contract.
Analysis:
In order to provide excellent and well maintained city infrastructure, the citizens of Coppell
authorized the use of a 1/4 percent sales tax revenue to be allocated for the reconstruction of our
streets. Through an analysis of all streets within the City of Coppell, Mockingbird Lane between
Bethel School and Oriole was identified as needing reconstruction. On July 10, 2012 the City
Council authorized a design contract with J Volk Consulting, Inc. for the design of these
improvements.
Over the past nine months we have developed plans, and met with officials from the Coppell ISD to
coordinate this construction effort.
On March 14th the City received two sealed bids in the amount of$987,155.00 and $1,200,909.50
for the reconstruction of Mockingbird Lane. The Engineers estimate for the project was
$1,092,295.00. The method of bidding used was the "A+B" method, where the number of days bid
were weighted and used in the evaluation of bids. The low bidder bid 175 calendar days, and the
second bidder bid 150 calendar days. Each day had a weight value of $1,000, so even with the
weighted adjustment;the low bidder did not change.
Both bidders are well known to the City of Coppell, and have successfully completed several
projects within the city. We are satisfied that the bids are appropriate and reasonable. RKM Utility
Services, Inc. was the low bidder. They are currently completing Willow Springs Drive, and
1
previously completed Heartz Road and Clear Creek Lane for the City of Coppell. A reference
check and recommendation from the design engineer indicates they are capable of completing the
project within the budget and the time allowed.
The contract before you this evening includes allowances for the contractor to begin work as soon
as contracts can be processed and materials secured. This process typically takes about three
weeks. The contractor will be required to accommodate two-way traffic and provide safe walking
routes to both Mockingbird Elementary and Middle School East up to and including June 5th, which
is the last day of school this year.
Beginning as early as June 6th, RKM will be permitted to close the southbound lane of
Mockingbird, and restrict traffic to one-way northbound. The contractor will then have until
August 25th to complete all paving work, and to complete the sidewalk on the west side of the road
in its entirety. Additionally, adequate sidewalk shall be constructed on the east side for students to
safely reach the first school sidewalk. In the event they are able to complete this work by this date,
they will earn an incentive of$40,000. If they are unable to complete this work by this date, they
will incur a penalty of$2,000 per calendar day until the work described is complete.
There is an additional incentive of$1,000 per calendar day for each day prior to the 175 calendar
days bid that the contractor completes the entire project, with a maximum additional incentive of
$20,000. There is a corresponding penalty of $1,000 per calendar day for each day beyond 175
days that it takes to complete the work.
Legal Review:
This contract was reviewed by David Dodd, and no changes were requested.
Fiscal Impact:
The fiscal impact of this Agenda item is $1,047,155.00.
Recommendation:
The Engineering Department recommends approval of this contract with RKM Utilities in the
amount of$987,155.00, with an additional amount of$60,000 to be paid out as incentive if earned
under the terms of the contract.
2
J. VOLK CONSULTING, INC.
800 East Campbell Road,Suite 120
Richardson,Texas 75081
972-201-3100
Texas Registration No.F-1 1962
March 15, 2013
Keith Marvin, P.E.
City of Coppell
255 Parkway Boulevard
Coppell,Texas 75019
RE: Mockingbird Lane Reconstruction— Project No. TAX2012A
Dear Keith,
As you know, bids were opened on Thursday, March 14, 2013 for the above referenced project.
Two bids were received from RKM Utility Services, Inc. and Jim Bowman Construction. The bids
for the project were $987,155.00 and $1,200,909.50 with RKM Utility Services, Inc. being the
apparent low bidder. Upon review of their bid documents, it appears that both are responsive
bidders and have met the requirements set forth in the bid documents.
Based upon RKM Utility Services, Inc. prior experience working for the City of Coppell and other
experiences I have had with them, we recommend that the City of Coppell award the above
referenced project to RKM Utility Services, Inc. in the amount of$987,155.00. Additionally,
according to the contract, they may be eligible for incentives totaling $60,000.00 if all conditions
of the contract are met.
Sincerely,
J. VOLK CONSULTING, INC.
'vpry4
/v
Matt Atkins, PE
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