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SWM-PS 9805260 WOW., � _ North Central Texas Council Of Governments TO: Selected Municipal Officials kC� 4, e _T_E r"' k.)� DATE: May 26, 1998 FROM: Sam Brush, Manager of Environmental Systems NCTCOG Department of Environmental Resoug SUBJECT: Follow -Up on Expanded Regional Storm Water Program For those of you who were unable to attend the meeting at Grapevine last Thursday on NCTCOG's expanded storm water program for FY99, we are providing copies of several handouts that were distributed at the meeting. Over 30 entities were on hand for the NCTCOG staff presentation that provided an overview of the Phase I and Phase II storm water permitting, and proposals for activities as part of an expanded regional program. NCTCOG staff distributed a draft of a proposed work program with details about specific aspects of the program. Materials were also shared outlining a proposed organization structure for the expanded program. At the meeting there was an opportunity for attendees to use Post -Ito notes to place comments, suggestions or questions about the work program and organizational structure on boards, and the staff will be reviewing these for use in refining the work scope. NCTCOG is continuing to seek your input over the next two weeks, and we would appreciate your review of the accompanying draft work scope. We are requesting that comments be to us by June 4th, at which time the staff will develop a final work scope to send out with the contractual agreements. Our goal is to continue the efforts we have done with the Phase I cities and Texas Department of Transportation district offices, while incorporating useful assistance and services to help Phase II cities and counties become familiar with these new regulations. Together the Phase I and II entities will be working on developing a strategy to meet the emerging requirements during FY99. While the staff has taken the first crack at the program activities, we would like your input to help clarify program elements. You may even wish to suggest items that are not yet included, but would be useful for your city in tackling storm water permitting. If you have any questions about the enclosed materials or expanded regional storm water program, please call Sam Brush at [Metro] 817/695 -9213. 616 Six Flags Drive, Centerpoint Two P. O. Box 5888, Arlington, Texas 76005 -5888 (817) 640 -3300 FAX: 817- 640 -7806 ©recycled paper DRAFT FY99 NCTCOG Work Program October 1, 1998 to September 30,1999 Expanded Regional Strategy for Managing Storm Water in North Central Texas Under interlocal agreements for an Expanded Regional Storm Water Management Program, the North Central Texas Council of Governments (NCTCOG) is working with local governments and others to develop an expanded regional strategy to address storm water quality issues affecting the waterways of North Central 'Texas. The existing Phase I program activities with the Metroplex's seven largest cities and two TxDOT districts will be expanded to cover the remaining urbanized area. NCTCOG will provide assistance in developing management programs that are required or are expected to be required for compliance with the system -wide NPDES storm water permits, particularly those that foster regional cooperation. The key work program activities to be undertaken through NCTCOG under these Interlocal Agreements during FY99 (beginning October 1, 1998) are outlined below. Proposed FY99 Storm Water Management Program Assistance The NPDES Phase I storm water permits and the proposed Phase II storm water program require that permit holders implement a number of management programs that impact a variety of municipal departments. As a regional planning agency, NCTCOG seeks to facilitate cooperative regional programs while assisting individual permit holders to meet specific permit requirements. As part of this work scope, NCTCOG will not only provide services that enable participants to satisfy future and present permit requirements in a cost - effective and coordinated way, but also to set an appropriate course for a comprehensive, coordinated regional storm water management program. While the Phase I and the Phase II storm water programs have distinct differences in their requirements and approaches, the required management programs of each are based on common goals, and warrant consideration of common approaches. NCTCOG will build upon these common elements and construct a program that is based on common approaches, cooperative efforts and collective concerns. The work program will address regionwide issues through the following: • Information Coordination • Knowledge Dissemination • Strategy Formulation • Construction Runoff Management • Development Enhancement NCTCOG will craft a separately funded component to address Phase I permit requirements with the: • Cooperative Regional Monitoring Program Implementation of the NPDE:S management programs required and proposed under the permits involve a multi -year effort. NCTCOG anticipates that there will be multi -year regional activities within NCTCOG work scope proposals that are considered on a fiscal year basis. Staff will annually review multi -year milestones, schedules and regional opportunities for participants, and prepare information and implementation options to help meet permit requirements and milestones in subsequent years. Information Coordination In order to help coordinate the multiple sources of information on storm water management, NCTCOG will serve as a central point of contact for this information. Regional program participants can benefit from the experiences and techniques being used by other local governments in the region and nationwide to address storm waiver management issues and implement programs. Local governments also need to keep up-to-date on recent changes, interpretations, and implementation measures of the regulations as they relate to the storm water permits. In FY99, as the Phase II regulations are being finalized, NCTCOG will serve as the information liaison between permitted entities and other participants. NCTCOG will track the regulatory changes and keep the regional participants up -to -date. PROGRAM ELEMENTS: To facilitate regional coordination and sharing of storm water information, NCTCOG will provide the following assistance or services: 1. Serve as an information clearinghouse. NCTCOG staff will compile information on regional and nationwide experiences with storm water management. They will keep track of storm water regulatory changes via the Internet, news articles and personal contacts and they will compile general storm water reference documents. This information will be used to address inquiries from participants and to prepare newsletter articles and presentations. 2. Serve as a central point of contact. In its role as an information clearinghouse and coordinator of the regional program, identified NCTCOG staff will be a primary source of information on storm water. 3. Perform liaison functions. NCTCOG staff will be the emissaries for the regional program to the federal and state officials in matters regarding the regional strategy and will coordinate activities among the participants to promote the regional program. 4. Other activities as identified. NCTCOG staff will be open and available to address other activities of information coordination as identified in the formulation of the expanded regional strategy. DRAFT NCTCOG FY99 Work Program - Expanded Regional Strategy for Managing Storm Water Strategy Formulation For almost a decade, the seven largest cities and TxDOT in North Central Texas have benefited from a regional strategy to address storm water management. With the pending finalization of Phase II storm water regulations, a new strategy is needed that retains the advantages of the existing program while addressing the needs of an expanded and diversified group. In the next few years, regional participants have the opportunity to work together to craft a mutually beneficial, expanded regional strategy. It will take some time to achieve, but the finished product will serve the region for years to come. In their role as regional planning agency, NCTCOG has the position of coordinating and administrating this laudable effort. PROGRAM ELEMENTS: To assist the regional participants in their formulation of a regional strategy for storm water management, NCTCOG will provide the following assistance or services: 1. Provide administrative support. NCTCOG will coordinate the regional program through the development of interlocal ai ,9 reements, work programs and cost -share arrangements. 2. Establish a leadership committee structure. One of the first steps in developing the new program will be to establish a steering committee to provide leadership for this regional effort. Through discussions with local government officials and existing regional participants, NCTCOG will establish this committee to guide the development of the regional storm water strategy. 3. Coordinate and facilitate meetings. Key to the development of a regional effort will be roundtable discussions among the participants. NCTCOG will provide support for regular forums and work sessions to discuss strategy formulation and other permit - related issues. Staff will arrange for meetings, compose and mail meeting nctices, agendas and background information. 4. Assess needs and regional opportunities. An element essential to the success of the regional strategy is identification of opportunities for regional cooperation. Some entities have existing programs that will fulfill permit requirements, while others may need to develop or refine programs. NCTCOG will assist the committee in identifying opportunities for regional cooperation. 5. Build consensus to formulate the regional strategy. After needs and opportunities have been identified, NCTCOG will serve as convenor to build consensus among the participants to arrive at a mutually agreeable endpoint and to develop the regional strategy over the next several years. 6. Other activities as identified. NCTCOG staff will be open and available to address other activities that will assist in the formulation of the expanded regional strategy. DRAFT NCTCOG FY99 Work Program - Expanded Regional Strategy for Managing Storm Water Knowledge Dissemination Public education and knowledge transfer has always been a cornerstone of EPA's storm water permit program. In past efforts to enhance public knowledge of the issue, NCTCOG's regional strategy produced the logo of "Our Water - Take It Personally' and promoted the stenciling of "Don't Dump" messages on storm drain inlets. Efforts to educate and promote awareness of storm water quality will be a major component of an expanded regional strategy. Local governments will need to keep up -to -date on recent changes, interpretations, and implementation measures as they relate to the storm water permits. Participants will need an enhanced understanding of integrated watershed and water quality issues. We will also need to identify relationships to other watershed oriented regulatory programs (e.g. TMDL, Clean Rivers, Source Water Protection). As the proposed Phase II regulations undergo subsequent revisions before they are finalized, it is imperative that participants are knowledgeable of the proposed rules and that they stay informed of any changes that are made and the possible ramifications these changes may have to management programs. During this first year, a strong education component will be a key initiative. As we lay the groundwork for future programs, it will be important to garner the support of local officials as well as the public. PROGRAM ELEMENTS: To facilitate the dissemination of storm water knowledge to participants, NCTCOG will provide the following assistance or services: Develop a storm water management program video. As the new Phase II regulations unfold, gaining understanding and buy -in from local officials is key to obtaining adequate local support for funding. Participant understanding of the regulations is also critical in crafting an appropriate, but cost - effective management program. NCTCOG staff will develop a special training video that describes key issues in the regulations, identifies potential regional cooperative enterprises, and highlights experiences of Phase I participants. This video can be used to review regional program initiatives and to educate local councils. Each participant will receive a copy of the video to use for in -house training. 2. Host regional workshops and seminars. NCTCOG will facilitate discussion forums that provide an opportunity to probe collectively into topics of interest, hear about programs in companion cities and share experiences on what works or doesn't work in practice. 3. Explore development of slogans, educational brochures, and other promotional tools. NCTCOG staff will explore the development of additional educational/promotional tools to spread the storm water quality message to municipal officials, private industry and the general public. 4. Prepare newsletter articles and information papers for various topics. NCTCOG staff will write newsletter articles it the department of Environmental Resources monthly InsidER bulletin as well as information papers on various topics such as storm water management programs, practices, procedures, and specific permit commitments or requirements. 5. Other activities as identified in the formulation of the expanded regional strategy. NCTCOG staff will address other activities in regards to knowledge dissemination as identified by the participants in the development of the expanded regional strategy. DRAFT NCTCOG FY99 Work Program - Expanded Regional Strategy for Managing Storm Water Construction Runoff Management Reducing the amount of sediment eroding from construction sites has always been a primary focus of EPA's permit program. EPA requires that all construction projects disturbing greater than five acres of land must have a storm water pollution prevention plan in place to attempt to limit erosion and sediment runoff from the site. In an effort to address this issue in a regionally consistent manner, NCTCOG and program participants coordinated development, in 1993, of the Storm Water Quality Best h1anagement Practices for Construction Activities Manual. Design engineers and contractors throughout the region regularly use this "Construction BMP Manual" to help them comply with EPA's storm water pollution prevention plan requirements. This extensive use makes it imperative to keep the manual as up -to -date as possible. Since the EPA permits were first released in 1993, much work has been conducted nation -wide in the evaluation of BMPs and their effectiveness. In FY99, NCTCOG staff will initiate a broad review process for the manual dealing with content, procedures, products and BMPs in an effort to keep the manual on the cutting edge of technology and product capabilities. As storm water pollution prevention plans were beginning to be implemented on construction projects, participating jurisdictions determined the need to develop training for their inspectors as to the proper assessment and enforcement of those plans and controls. During FY97 and FY98, NCTCOG and certain program participants worked with the regional consultant and Texas Engineering Extension Service (TEEX) on the development and implementation of a curriculum to provide such training. In FY99, NCTCOG will continue to oversee the inspector training program and explore opportunities for expanding the training to other target groups, i.e. engineers, developers, elected officials. PROGRAM ELEMENTS: With the assistance of an ad hoc committee composed of volunteers from Phase I and Phase If entities, NCTCOG will provide the following assistance or services: 1. Explore options for Construction BMP Manual revisions. NCTCOG staff will conduct a nationwide research effort to identify new BMP's and obtain any recent studies that have evaluated the effectiveness of BMPs. Staff explore Construction BMP manual modifications with the assistance of an ad hoc committee. Any approved modifications will be published in a amendment packet or a new manual edition. NCTCOG staff will continue ongoing efforts to assist the Regional Information Center in advertising the manual and making it available for purchase by cities and the construction industry. 2. Support and promote the . Construction Inspector Training Program. NCTCOG staff will coordinate with TEEX offering the training courses and track participation in the courses. A summary report on FY99 training will be furnished to all program participants in September 1999. NCTCOG staff will also coordinate further interaction between TEEX or other groups and the Task Force to identify and prioritize other groups, and explore customization of the curriculum for them. 3. Foster awareness of the new EPA Construction General Permit requirements. NCTCOG staff will facilitate ongoing i awareness of the existence and requirements of the new EPA Construction General Permit through presentations, informational articles /flyers, and use of the Internet. 4. Other activities as identified in the formulation of the expanded regional strategy. NCTCOG staff will address other activities in regards to management of runoff from construction sites as identified by the participants in the development of the expanded regional strategy. DRAFT NCTCOG FY99 Work Program - Expanded Regional Strategy for Managing Storm Water Development Enhancement To address one of the most complex aspects of the storm water permit program, local communities will need to minimize the water quality impacts associated with development activities. Whereas the previous component of the work program deals with storm water quality during the construction phase, this component attempts to address storm water quality from developed or redeveloped sites once construction is completed. Over the past few years, participants have been collaboratively working on addressing the many complex issues regarding development and redeve,opment. This has been very challenging due to lack of clarity in the requirements of the NPDES storm water permit program. During FY97 & FY98, staff prepared initial development/redevelopment information for Phase I permit entities, and produced a menu of options. The FY99 work program will continue ongoing activities and dialogues on development processes and outline potential modifications. PROGRAM ELEMENTS: To accomplish this, NCTCOG will provide the following assistance or services: 1. Research, compile, and facilitate discussion on examples of development criteria impacting storm water quality. NCTCOG will assist cities in assessing their development processes and explore options for management plans that will minimize water quality impacts through use of their development processes. NCTCOG staff will also compile information and research management practices for new storm water techniques and retrofit practices regarding development and redevelopment. This will include support for conducting regional roundtables to discuss development related topics and examine other options for development/redevelopment. 2. Refine menu of development/redevelopment options improving storm water quality. Based on research and input from participants at regional roundtables, NCTCOG staff will refine and add to the menu of development/redevelopment options. 3. Identify water quality elements to potentially add to drainage criteria manuals. In FY99 staff would compile available drainage criteria manuals from Phase I and Phase II entities in North Central Texas and other areas of the country and begin fashioning a strategy to incorporate water quality aspects as needed into one or more manuals for North Central Texas in subsequent years. 4. Other activities as identified in the formulation of the expanded regional strategy. NCTCOG staff will address other activities in regards to the enhancement of the development process as identified by the participants in the formulation of the expanded regional strategy. DRAFT NCTCOG FY99 Work Program - Expanded Regional Strategy for Managing Storm Water Cooperative Regional Monitoring Program The NPDES Phase I storm water permits include requirements for monitoring storm water during wet weather events and NCTCOG has assisted local entities in designing a cooperative regional monitoring program. EPA Region 6 has incorporated the regional concept for storm water monitoring into the regional NPDES MS4 Phase I permits and fact sheets, thereby establishing the commitment of permittees to meet individual permit requirements through a larger cooperative program. A significant amount of sampling is programmed for the third year of the permits, with subsequent inclusion of data and resulting analyses with each permit holder's Annual Report in the early spring of the third permit year. This monitoring effort will be cost - shared by the Phase I participants exclusively, with no monetary contributions from the Phase II participants. PROGRAM ELEMENTS: Building upon prior efforts, NCTCOG staff will provide assistance to implement this program through the following work program activities and services: 1. Provide administrative support for USGS contract with Phase I participants. NCTCOG will administer the USGS work program, tract- USGS contract work, and coordinate billings from USGS. NCTCOG will furnish each participant will a fully documented billing from USGS outlining services provided and the required payment schedule and deadlines. NCTCOG will provide cost - share participants with the necessary contractual instruments to support a Joint Funding Agreement (JFA) between NCTCOG and the U.S. Geological Survey for permit term monitoring through the end of NCTCOG FY99. NCTCOG will also facilitate negotiations between USGS and permit entities on permit term monitoring, addressing monitoring program elements such as schedules, monitoring sites, sampling protocols, and other elements of the USGS monitoring work scope. 2. Compile, analyze and prepare data reports.. NCTCOG staff will provide a draft Annual Regional Monitoring Report to participants, summarizing data from September 1998 through August 1999. NCTCOG willl provide a final version of the Annual Regional Monitoring Report and DMR forms ready for signature to each pr rticipant in the first quarter of FY99 to meet submittal deadline of March 1, 1999. Staff will also keep participants aware of data collections made by USGS and the availability of analytical results. 3. Provide additional data analysis and summaries. In addition to the basic data and information necessary for permit compliance, NCTCOG staff will, with direction from the steering committee, undertake other analyses of the storm water data for purposes of comparison, and present the information on regular basis to steering committee participants. Special attention will be directed toward the statistical evaluation of trends, and comparisons between application phase and permit term monitoring. Data comparisons with other Phase I permit entities in Region 6 will also be examined. DRAFT NCTCOG FY99 Work Program - Exparded Regional Strategy for Managing Storm Water FY99 NCTCOG Work Tasks for an Expanded Regional Storm 1�4 -uf rs"I� I Water Management Program Information Coordination ♦ Serve as an information clearinghouse ♦ Act as n central point of contact ♦ Perform liaison functions ♦ Other activities as identified FY99 Expanded Regional Storm Water Management Program _., Strategy Formulation ♦ Provide ndrrtinistrative support to the program ♦ Establish a leadership committee structure ♦ Coordinate and facilitate meetings ♦ Assess needs and regional opportunities ♦ Build consensus to formulate regional strategy ♦ Other activities as identified it FY99 Expanded Regional Storm Water Management Program Knowledge Dissemination ♦ develop a storm water management video ♦ Host regional workshops and seminars ♦ Prepare newsletter articles ♦ Identify relationships to other watershed oriented regulatory programs ♦ Enhance understanding of integrated watershed and water quality issues ♦ Other activities as identified w FY99 Expanded Regional Storm Water Management Program Construction Runoff Management ♦ Support &promote the Construction Inspector Pollution Prevention Training Program ♦ Update & ref ine the Construction BMP Manual ♦ Foster awareness of the new USEPA Construction General Permit requirements ♦ Other activities as identified FY99 Expanded Regional Storm Water Management Program Development Enhancement ♦Research and compile examples of development criteria impacting storm water quality ♦Refine menu of development /redevelopment options improving storm water quality Tnlanfi-Fv uun+ar n,��,mlity olornontc to 7 potentially add to drainage criteria manuals ♦ Other activities as identified FY99 Expanded Regional Storm Water Management Program Cooperative Monitoring (funded by Phase I participants) ♦ Provide administrative support for USGS contract with participants ♦ Compile, analyze and prepare data reports FY99 Expanded Regional Storm Water Management Program Organiezati iona I Structure Stornwater Management Coordinating Council 9 Phase t pat ticipants (21 members) 12 Phase H representatives ------------------------------------- ------------------------ I ------------------------------------------------------- - - - - -- Arlington, Dallas, Fort Worth, Garland, Irving, Mesquitt Plano, Dallas and Tarrant Co. TxDOTs q RAnrAaaantat%1 /LAC frtim ainnh o f it .+ . .v f..■ .rwv■ ■ aa� a� r w ■ I vl If I %rZ/VI I VJ T watershed areas -- - - - - - - - - - - - - - r - - - - - - - - - - - - - - - - - - - - - - - - - - - - - *- - - - - - - - - - - - - - - 10M., Elm I Main -_,. FY99 Expanded Regional Storm Water Management Program Potential Meetings cucn quarTer: ♦ 1 watershed meeting ♦ 1 RSWQC meeting ♦ 1 regional roundtable (opt) FY99 Expanded Regional Storm Water Management Program Cooperative Agreements ♦ Interlocal agreement or similar commitment instrument • Send out June /July ♦ Seek executed agreements by start of 9 f icrnl vonr (art 1 QQR) ♦ Phase II invoices at start of fiscal year -,_ -.. FY99 Expanded Regional Storm Water Management Program it Participant Input t We need your input ♦ Minimum of 3 comments ♦ Can be new ideas or needs not addressed ♦ Target a topic area or use "Other" ♦ Jot down your thoughts first, then place them on the sheets itFY99 Expanded Regional Storm Water Management Program FY99 Cost Share Allocations Regional Strategy for Expanded NPDES Storm Water Program October 1998 to September 1999 Phase I Permit Entities Approximately 50% of program apportioned by population and number of participants Phase 11 Cities Approximately 50% of program apportioned as follows: 4 cities 50,000 to 99,999 population $4,500 each 5 urban counties $3,000 each 29 cities 10,000 to 49,999 population* $2,400 each 28 cities less than 10,000 population $1,000 each * Includes 5 rural cities with sufficient density to require EPA consideration for Phase II * Please NOTE population categories used to assign cost shares are based on the final 1990 Census figures May 11 , 1998