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CF-Andrew Park 1-CN 920211 ., Cons lderat ~dapprova '.;' ~ ?(~..~ la nd s cape archltecturalt ','amount :of $99'}960,"00 [:'ahd.,.aUthOrizing the~.?Ma; With :...Me s a,i!,D e s lgn'~, Grou' vinit~i:a% ~ · ~6n' ems SUBMITTED' BY: ' '!.l'h~d s'~'ap e 3 arCh ite c tuta coPpe 11 ' communityj;?ark'; fu~ds , f~om ',!al ~gr'ah~i~ibY~ · D~nati'$n T~s 7, ~ipa'rks ~,speciaY (reg :-~,, Community ~Park :~have i~been: addressed ~%by. Mesa,.~Des~gn .s Work'b, ,kibert'i?iHa'lff &~i?A~:S°ciates~,~o~'C°mpl'ete hydroI°( 'ssues? whi6h,:~includeSi,.. ,fi fj 1599 BUDGET PROPOSAL FOR PROFESSIONAL SERVICES: Date: January 31, 1992 Landscape Architecture Land Planning Intenors Datla,s, lexas 75204 214/~} ~ 1 MESA DESIGN GROUP To: Steve Goram Public Works Director City of Coppell 732 DeForest Street Coppell, Texas 75019 Project: COMMUNITY PARK PHASE I IMPROVEMENTS This letter of proposal describes planning and landscape architectural services to be provided by MESA Design Group, Inc., costs of these services and general conditions under which those services would be executed. SCOPE OF SERVICES MESA Design Group, 'Inc., will provide the following planning and landscape architectural services for the Community Park Phase I Improvements: A. DATA COLLECTION REIMBURSABLES 1. Aerial Topography Topographic Mappiug = Aerial mapping of the entire park site will be provided in reproducible format for a base map and in digital format for use on a CADD system. This will facilitate the preparation for the Basic Hydraulic Study, as well as, provide updated topographic information for design and planning of the site. A brief review of the 1989 cross sections provided by your office shows significant changes since the 1985 city topography, especially in the area of the east lake. Therefore, revisions to the cross sections in the hydraulic models will be required to evaluate the characteristics of the proposed park improvements. Field Survey of Topography and Trees in Areas of Parking, Restroom and Playground In addition, a detailed survey will be provided for the Phase I parking lot/restroom area (6 acres). This survey will include verification of the aerial topography and location and identification of all trees. 3. Soil Tests The Consultant will procure six soil borings on the site in order to provide geotechnical design data for structural improvements and lake construction. PROPOSAL FOR COMMUNITY PARK PHASE I PAGE THREE 4. Final Recommendations and Presentation ao Recommendations - Recommendations will be provided in a brief letter report and a representative from Halff Associates will be available for meetings and presentations to Coppell Public Works Department, the Park Board and the City Council, as required. Changes to the proposed plan as a result of these meetings and presentations will be incorporated into the HEC-2 model and interior drainage schematic and the Master Grading Plan will be reviewed and corrections/changes recommended. Permitting Permit Approvals - Hydraulic models will be prepared for the final park plan and submitted to the applicable federal, state and city departments. The complete report on the hydraulic study will be provided to the City of Coppell, FEMA, and C.O.E. A conditional letter of map revision (LOMR) will be obtained from the Federal Emergency Management Agency (FEMA). A final LOMR may be obtained at the completion of all park improvements. Please note that the final LOMR is not included in this contract. A wetland determination and submittal to the COE for a 404 permit is also included. The master grading plan will be utilized as the wetlands mitigation plan. The Consultants feel that this project will qualify under the nationwide permit criteria since the east lake is being increased in size. Therefore, the scope of services provided covers the permitting only. Preparation of a CDC (Corridor Development Certificate) application will be investigated and prepared if necessary. New federal regulations also require construction projects affecting over 5 acres to obtain an NPDES storm water construction permit. The current regulations require that the contractor obtain this permit. The Consultant will coordinate this effort. C. CONSTRUCTION DOCUMENTS MESA Design Group will prepare construction documents in accordance with the intent of the Phase One construction anticipated by the TPWD Grant. These documents will include plans, details and specifications entered for bid purposes. These documents shall cover the following construction items: 1. Landscape and Irrigation Plans a. Parking Lot/Restroom Area b. Residential screening buffer of Parking c. Baseball Fields d. Turf and Temporary Irrigation in remainder of park. PROPOSAL FOR COMMUNITY PARK PHASE I PAGE FOUR Site Grading/Structures Final construction documents of site grading of Phase One will be prepared in accordance with the hydraulic models prepared. This includes lake and baseball field grading, extensions of off site drainage flumes from the Parkview Subdivision into the lake and onsite area drains if required. Design of a new lake outflow structure, dam and permanent erosion control is not included as a basic service (see "Optional Services"). In addition design of detention ponds for erosion control is not included. The proposed rule for NPDES storm water construction permits requires detention if the disturbed area is greater than 10 acres. The final rule should be published in early 1992. As specified under the permit tasks, the contractor would be required to obtain this permit. However, design and installation of the detention structure could increase the cost of this project. Parking Lot a. 120 Car parking spaces b. Access road off Parkway Boulevard 4. Amenities Layout/Details o a. Overall Site Layout Plans b. Playground site preparation (Playground Equipment N.I.C.) c. Multi-Use Court d. Hike and Bike Trail e. Fishing/Boat Dock f. Picnic facilities g. Handicap access h. Bridge(s) as required i. Park Signage/TPWD Signage j. Parking Lot Lighting Baseball Field Complex (3) a. 3-220' Homerun fields b. Access walks, backstops, bleachers (as budget allows) c. Multi-purpose fields in outfields d. 1 Field as alternate e. Irrigation (Lighting is not included) Restroom Building a. Architectural Design b. Structural Design c. Mechanical, Electrical, Plumbing Design 7. Specifications and Bidding Documents MESA Design Group will coordinate all consultants and prepare final bid documents for public bid. PROPOSAL FOR COMMUNITY PARK PHASE I PAGE FIVE Do Eo MEETINGS, REVIEW AND PRESENTATIONS MESA will be available for meetings, presentations and reviews during the hydrology evaluation and preparation for construction documents as follows: 1. City Council Meetings (2) 2. Park Board Meetings (4) 3. Texas Parks and Wildlife review and coordination as required 4. City of Coppell Building Inspection Department and Engineering Department review and approval as required BIDDING MESA will assist the City of Coppell with letters to prospective bidders, pre-bid conference, clarifications to contractors, tabulation and review of bids, and presentation to the Park Board. F. CONTRACT ADMINISTRATION/CONSTRUCTION OBSERVATION MESA will provide assistance during the construction phase as follows: I. Assistance with bidding and negotiation as required 2. Pre-construction meetings as required with Owner's representative, General Contractor, Landscape and Irrigation Contractors 3. Tree tagging and approval of plant material as necessary 4. Site reviews and punch outs as required 5. Approval and verification of invoices The City of Coppell will provide inspection services for mechanical, structural and architectural items during the construction period. In addition, City of Coppell will provide a project manager from public works for general project supervision PROPOSAL FOR COMMUNITY PARK PHASE I PAGE SIX COST OF SERVICES A. DATA COLLECTION REIMBURSABLES TASK, HOURLY NOT TO EXCEED BASIS 1. Aerial Topography of Entire Site a. Control b. Mapping c. Review and Site Map Preparation 2. Topography and Tree Survey of Phase 1 Parking/Playground ( 6 ac.) $ 5,615 $ 1,742 1. Spot Check Aerial Topography 2. Identify and Locate Significant Trees 3. Plot Trees and Spot Elevations on Topographic Maps Soil Testing $ 2,280 SUBTOTAL DATA COLLECTION B. HYDROLOGY AND HYDRAULICS 1. Conceptual Grading Plan $ 2,500 Hydrology and Hydraulics a. Data Collection 1. City Drainage Studies/Plans/Utilities 2. Gage Data at SH 121 3. Grapevine Lake Operating Policies 4. Existing Survey Data 5. Field Reconnaissance $ 825 bo Revise Existing Hydraulic Model $ 1,672 (Additional Detail) 1. Insert New Cross Sections (New Topography) 2. Debug HEC2 Model 3. Flood Plain Delineation (2- & 100-year) Develop Flow Duration Data $ 1,650 1. Input Data 2. Analyze Flooding Durations 3. Analyze Water Surface Elevations (HEC-2) 4. Recommended Fill Elevations Proposed Condition Hydraulic Model $ 2,607 I. Insert Park Improvements 2. Debug HEC2 Model 3. Evaluate Improvements a. City Criteria b. COE/EPA Criteria c. FEMA Criteria 4. Model Other Alternatives (if required) $9,637 3. Interior Drainage Study $ 3,548 PROPOSAL FOR COMMUNITY PARK PHASE I PAGE SEVEN TASK HOURLY NOT TO EXCEED BASIS. Final a. b. Co Recommendations and Presentations Letter Report Meetings/Presentations 1. Coppell Parks Department/Board (1) 2. Coppell Engineering (1) 3. Coppell City Council (1) Final Park Improvement Plan 1. Model Changes to Plan 2. Corrections to Master Grading Plan $ 825 $ 2,145 $ 1,045 Permit Preparation/Approvals a. City of Coppell b. FEMA c. COE/EPA 404 Permit 1. Initial Site Visit 2. Preliminary Wetland Delineation 3. Mitigation Plan (Utilizing Master Grading Plan by Mesa Design) $ 990 $ 880 $ 2,051 4. COE Submittal - Determination (National Permit) d. CDC (Corridor Development Certificate) Application if Necessary e. NPDES Permit (erosion control) Coordination Only $ 352 Contractor will be required to prepare and submit this permit SUBTOTAL - HYDROLOGY AND HYDRAULICS C. PHASE ONE CONSTRUCTION DOCUMENTS 1. MESA Design Group, Inc. a. Landscape/Irrigation b. Site Grading c. Parking Lot d. Amenities Layout/Details e. Baseball Fields (3) f. Specifications/Bid Documents 2. Consultants a. Architectural Design 1. Restroom $ 3,500 $ 5,5OO $ 5,500 $ 7,500 $ 9,000 $ 3,OOO $ 3,300 $21,090 PROPOSAL FOR COMMUNITY PARK PHASE I PAGE EIGHT TASK HOURLY NOT TO EXCEED BASTS b. Structural Engineering $ 3,800 1. Amenities 2. Restroom 3. One field review c. Mechanical Engineering $ 3,910 1. Restroom 2. Parking Lot Lighting/Electrical 3. One field review d. Civil Engineering a. Utility Extensions/Fire plug $ 6,473 b. On and off site drainage structures c. One field review SUBTOTAL CONSTRUCTION DOCUMENTS $51,483 D. BIDDING $ 3,000 SUBTOTAL BIDDING CONTRACT ADMINiSTRATION/CONSTRUCTION OBSERVATION The scope of this proposal includes nine months of construction observation. 1. MESA Design Group, Inc. $10,500 (Six hours per week for 36 weeks) $ 3,000 SUBTOTAL CA/CO $10,500 PROPOSAL FOR COMMUNITY PARK PHASE I PAGE NINE TASK TOTAL BASIC SERVICES F. REIMBURSABLES 1. General Reimbursables Allowance (See Conditions Item E) a. Mylars and Miscellaneous Printing b. Delivery Fees c. Mileage d. Other Bidding Printing (12 sets @ $150) Advertisement Permit Allowance $1,000 $3O0 $750 $450 COE/EPA 404 Permit (if nationwide permit not approved) 1. Pre-Application Site Visit 2. 404 Permit Application Estimates of Known Permit Fees (Estimated) 1. FEMA Letter of Map Revision 2. COE (404) 3. NPDES 4. City Plan Review Fees HOURLY NOT TO EXCEED BASIS $95,710 $2,500 $1,750 SN.I.C. -0- $0.00 $0.00 $0.00 (As of November 1991) $ 0.00 $ 0.00 (As of November 1991) $0.00 SUBTOTAL REIMBURSABLES $ 4,250 TOTAL FEE PROPOSAL $99,960 HOURLY RATE SCHEDULE: Principal $75.00 Associate $55.00 Project Manager $42.50 Architect/Technician $35.00 CAAD Operator $55.00 Clerical $25.00 PROPOSAL FOR COMMUNITY PARK PHASE I PAGE ELEVEN Go D. MESA Design Group, Inc. may subcontract consultants in the performance of any services described in this agreement. Eo MESA Design Group, Inc. does not act as General Contractor in any way, or accept responsibility for poor craftsmanship. The above described compensation for MESA Design Group, Inc. does not include the following non-labor costs: I. Photostats or photocopying 2. Binding 3. Printing 4. Photography 5. Mylars 6. Delivery Fees 7. Mailing 8. Drawings not described in the Scope of Services 9. Blue printing, printing or binding for bidding purposes I0. Long distance telephone calls Il. Mileage @ .27 12. Travel expenses 13. Other products and services requested by the Client and not specifically described herein 14. Facsimile There will be a 10% Administrative Fee for all reimbursable expenses to compensate for bookkeeping. Compensation for all services shall be paid in Dallas, Dallas County, Texas. Payment Schedule: Billing will be on a design progress basis at the end of each month. Insurance requirements: Consultant shall procure, pay for, and maintain during the term of this contract, with a company authorized to do business in the state of Texas, and acceptable to city, the minimum insurance coverage contained in Exhibit 'C' attached to and made part of this contract. Indemnity: Consultant shall defend, indemnify, and hold City whole and harmless against any and all claims for damages, costs, and expenses to persons or property that may arise out of, or be occasioned by or from any negligent act, error, or omission of consultant or any agent, servant, or employee of consultant in the execution or performance of this contract. PROPOSAL FOR COMMUNITY PARK PHASE I PAGE TWELVE Submitted by: MESA DESIGN GROUP, INC. William T. Arterburn Principal City of Coppell Return Copy Enclosed Phone: (214) 462-8495 Date: Fax: (214) 462-7648 · !~ ill Fi. oo , 4 4 4 4 t ~