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CF-Village-CS 880819GI.NN, INC. C()NSITI;I ING i N(;INEEI{S August 19, 1988 ..~.,.,?.-.-.. Mr. Bil '/,~['' Preloa~Construction Company, Inc. 839 ~ewart Avenue Garden City, New York 11530 ~~~~ ....... ~"'"." Re: Village Parkway Rese~oir City of Coppell, Texas 4 MG Dome Roof Tank, Alternate No. 2 Dear Mr. Bush: A preconstruction conference was held at the Coppell Town Center, 255 Parkway Blvd., Coppell, Texas on August 18, 1988 for the above referenced project. The following people were in attendance: Mr. Bill Bush Preload Construction Co. Mr. Michael Bush Preload Construction Co. Mr. Russell Doyle, ~.E. Coppell City Engineer Mr. Ron Farr Coppell Building Inspection Mr. Troy Glidewell Coppell Fire Department Mr. Steve Goram Director, Coppell Public Works Lt. Mark Leonard Coppell Police Department Mr. Howard Pafford Coppell Water Utilities Mr. John Haynes, P.E. John H. Haynes & Assoc. Mr. Stan Reed, P.E. Reedcon, Inc. Mr. Sanford Case, P.E. Ginn, Inc. Mr. Gabe Favre Ginn, Inc. Mr. Randy Fleming Ginn, Inc. The following items were discussed at the meeting: 1) The Owner of the project is the City of Coppell. All pay reques~ will be paid by the Owner, after approval by Ginn, Inc. Ginn, Inc. is the Engineer on the project and will administer the construction and provide construction review as needed. Mr. Sanford Case, P.E.. will be the Project Manager for Ginn, Inc. The Contractor is Preload Construction Company, Inc., 839 Stewart Avenue, Garden City, New York 11530, and the person to direct all correspondence to is Mr. Michael Bush. II)f) · I B ))~ ® I)alla.-. 'l'r,xa~ 75248 e Phone 214/2..t,~.-lU(}i~ .. Mr. Bill Bush Page 2 of 3 : Pre-Construotion ? ~.ting ~' 2) Ail communications in the field shall be between Mr. Randy Fleming (Inspector, Ginn, Inc.) and the Contractor's designated superintendent. Preload will assign the superintendent for this project within the next few weeks. All City employees, subcontractors, ect., must go through the proper channels. 3) Emergency phone numbers were discussed. Police, Fire, and Ambulance can all be reached by dialing 911. Emergency contacts and numbers for Preload will be supplied in the next few weeks and distributed to all departments. 4) Preload indicated that they intend to have a construction trailer and several tool trailers on the site. A site plan needs to be submitted for approval and a City permit issued prior to moving the trailers onto the site. There will be no charge for the permit. Arrangements for construction water and a meter should be made through Howard Pafford, Water Utilities Department. 5) Security fencing was discussed. Preload indicated that they only intended to erect a temporary security fence around the job trailers unless security problems developed. Appropriate barriers would be erected around excavations as needed. 6) The contract time is 345 calendar days. A notice to proceed should be issued during the week of August 22, 1988 if all insurance issues have been resolved by that time. This would result in a completion date during the first week of August, 1989. 7) Shop drawing submittals are needed as soon as possible. All submittals must be signed and sealed by an engineer registered in the State of Texas. Preload estimated it would take approximately three weeks to complete their preparation of the submittals. 8) Concrete mix designs and batch plant locations should also be submitted for review as soon as possible. 9) Preload should make application to the City for a building permit. There will be no charge for this permit. 10) Pay Applications must be submitted to the Ginn, Inc. inspector for review by the 10th of each month. The application should cover all work performed in the previous month. Ginn, Inc. will provide a copy of the forms to be used. Preload will provide an itemized breakdown prior to the first pay application. 11) A cash flow projection and construction schedule will be submitted by Preload after a Notice to Proceed is issued. Mr. Bill Bush Page 3 of 3 · 4. Pre-Constructi¢ Meeting ~ 12) Preload will have its own testing lab onsite to perform quality control. Ginn, Inc. will be furnished copies of all test reports. The City does not want a copy for their files. Ginn, Inc. will have its own testing lab present for independent verification and testing of various items as needed. 13) The City of Coppell will not make building related inspections of the project except for electrical work. Contact the Building Inspection Department for all electrical inspections if needed. 14) Another contractor will be utilizing the front portion of the site for construction of the Village Parkway Pump Station beginning in early October. Preload was reminded to confine their operations to the designated areas and requested to please coordinate their efforts with the Pump station contractor. A possible change in the access road to the site was also discussed. Ginn, Inc. will advise if the location of the road is to be moved. 15) An alternate foundation design was briefly discussed. A formal request with all necessary documentation and data should be submitted for review as soon as possible. It was reiterated that the contract is for a pier foundation and plans should be made accordingly. Consideration of an alternate should not be misinterpreted as an approval. Ginn, Inc. will notify Preload in writing if the alternate design is acceptable. The above items enumerated are noted and concurred with, but understood not to be a modification of any existing contracts or agreements. Please return one signed copy to us for our files. If you have any questions, please contact us. Sincerely, Sanford W. Case, P.E. cc: Russell Doyle, P.E.j Concurrence: Steve Goram Preload Construction Company, Inc. Howard Pafford Ron Farr By: Gabe Favre Walter Ellison Title: Randy Fleming H. Wayne Ginn, P.E. Date: Michael Bush John H. Haynes, P.E. Stan Reed, P.E.