DR1201-AG130528COFFELL
File ID: 2013 -1073
Version: 1
File Name: CreekviewAward
City of Coppell, Texas
Master
File Number: 2013 -1073
Type: Agenda Item
Reference:
255 Parkway Boulevard
Coppell, Texas
75019 -9478
Status: Agenda Ready
In Control: Engineering
File Created: 05/20/2013
Final Action:
Title: Consider approval to award a contract for Bid #Q0413 -02, Creekview Drive Retiaining
Wall and Roadway Improvementis do tihe Fain Group in tihe amounti $1,147,983.20
and approval of an incentive bonus amounti of up do an additiona$40,000.00 for
a tiotial award o$1,187,983.20 for constiruction of Creekview Drive Retiaining Wall
and Roadway Improvementis as provided for in IMF Funds, and autihorize tihe Citiy
Manager do sign and executie any necessary documentis
Notes:
Agenda Date: 05/28/2013
Agenda Number: 14.
Sponsors: Enactment Date:
Attachments: CreekviewAward Memo.pdf, Creekview Bid Tab.pdf, Enactment Number:
Creekview Location Exhibit.pdf, Creekview
Photos.pdf
Contact: Hearing Date:
Drafter: Effective Date:
History of Legislative File
Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result:
sion:
Date:
1 City Council 05/28/2013
Text of Legislative File 2013 -1073
Title
Consider approval to award a contract for Bid #Q0413 -02, Creekview Drive Retiaining Wall and
Roadway Improvementis do tihe Fain Group in tihe amounti $1,147,983.20 and approval of an
incentive bonus amounti of up do an additiona$40,000.00 for a tiotial award o$1,187,983.20
for constiruction of Creekview Drive Retiaining Wall and Roadway Improvementjsas provided
for in IMF Funds, and autihorize tihe Citiy Manager do sign and executie any necessary
documentis
Summary
City of Coppell, Texas Page 1 Printed on 513112013
Master Continued (2013 -1073)
Fiscal Impact:
Funds are available from the Street Maintenance' /4 percent sales tax for this contract.
Staff Recommendation:
The Engineering Departimenti recommends award of tihe Creekview Drive Retraining Wall ai
Roadway Improvementis projecti do The Fain Group, Inc. in tihe amounti of $1,147,983.20 and
approval of an incentive bonus amounti of up do an additional $40,000.00 for a tiotial award a
$1,187,983.20.
Goal Icon:
ustaiiinalbllle City Goveirurmurriueint
City of Coppell, Texas Page 2 Printed on 513112013
MEMORANDUM
To: Mayor and City Council
From: Ken Griffin, P.E., Director of Engineering
Date: May 28, 2013
Reference: Award of Bid #Q0413 -02, Creekview Drive Retaining Wall and Roadway
Improvements, Project No. DR 12 -01
2030: Sustainable City Government, Goal 3
Excellent and Well- maintained City Infrastructure and Facilities
Introduction:
This agenda item is being presented for award of the above referenced bid to The Fain Group, Inc.
in the amount of $1,147,983.20 and approval of an incentive bonus amount of up to an additional
$40,000.00 for a total award of $1,187,983.20 for construction of Creekview Drive Retaining Wall
and Roadway Improvements; as provided for in IMF Funds.
Analysis:
On April 25, 2013 the City of Coppell received and opened 5 bids for the above referenced project.
The project was bid in A + B format, where A is the base bid and B is the number of days bid times
a daily value, in this case $1,000.00 per day. The total bids ranged from $1,297,983.20 to
$1,846,219.00 with 149 -150 days.
The low bid of $1,297,983.20 including 150 days was submitted by The Fain Group, Inc. based in
Ft Worth. This company constricted the Rolling Oaks Cemetery for the Parks Department in 2008.
Because of the specialized experience necessary to build the 20+ foot gabion retaining walls the
engineering consultant, Walter P. Moore, looked into the background of The Fain Group and their
subcontractor planned to build the walls. The Fain Group has subcontracted with Ark Contracting
Services, LLC for the gabion wall constriction. Based on past experience with The Fain Group and
Ark Contracting Services, it appears they are qualified and capable of completing this work within
the 150 day timeframe.
This work shall consist of the reconstruction of Creekview Drive between S. Royal Lane and
Freeport Parkway (approximately 450 feet). This road is currently a 4 -lane undivided concrete
roadway and will be reconstructed as such. Sidewalks will be constricted along both sides of the
proposed roadway. The constriction also includes the replacement of an existing retaining wall on
the south right -of -way line. Various utility improvement and relocation will be required within the
project limits. A new 24 -foot tall gabion wall will be constricted in the adjacent creels.
Due to the nature of the gabion work and road reconstruction, Creekview Drive will be closed from
the Tennis Center Driveway to the first driveway to the west.
We are also asking for approval of an incentive bonus of up to $40,000.00. This amount would be
used to put the maximum incentive bonus at $1,000.00 per day as defined within the bid documents.
The maximum incentive bonus can be achieved by completing constriction within 110 calendar
days. In the event that the constriction takes longer than 150 calendar days, there will be damages
assessed of $1,000.00 per day. There is no limit on the amount of disincentive.
Legal Review:
This agenda item was reviewed by Robert Hager on 5- 21 -13..
Fiscal Impact:
The fiscal impact of this Agenda item is $1,187,983.20.
Recommendation:
The Engineering Department recommends award of the Creekview Drive Retaining Wall and
Roadway Improvements project to The Fain Group, Inc. in the amount of $1,147,983.20 and
approval of an incentive bonus amount of up to an additional $40,000.00 for a total award of
$1,187,983.20.
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