NW Dallas-AG051011T " E - ` T Y - ° F DI, Engineering
AGENDA REQUEST, f2M COP ELL
DATE: October 11, 2005
T o
ITEM #: 11 /B
ITEM CAPTION:
Consider approval of entering into an Interlocal Agr ement with Northwest Dallas County Flood Control District
for sediment removal from box culverts beneath Riv rchase Drive, in an amount of $45,529.30 as provided for in
the Drainage Utility District fund; and authorizing th Mayor to sign.
APPROI
CITY CC
ON ABO)
GOAL(S).
EXECUTIVE SUMMARY:
Approval of this agreement will allow the City to 1
Flood Control District using funds collected from
culverts beneath Riverchase Drive. The City previou
District in sediment removal from box culverts beneal
Staff recommends approval of the interlocal al
will be available to answer any questions at the
LQ
FINANCIAL COMMENTS: Funds are available in t
agreement.
Agenda Request Form - Revised 09/04
'ED BY
UNCIL
'E DATE
Motion to Approve
M - Tunnell
S - Peters
Zoos2W5 m i
can
a 114!15
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05�
irticipate in another project with Northwest Dallas County
Ze Drainage Utility District to remove silt from nine box
ly participated with Northwest Dallas County Flood Control
i MacArthur Blvd.
I with Northwest Dallas County Flood Control District and
1 meeting.
Municipal Drainage Utility District fund for this
Document Name: #NWDCFCD Interlocal
T H E I T Y O F
COFFELL
e x A t a g
MEM RANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director
DATE: October 11, 2005
REF: Consider approval of entering it
County Flood Control District
Riverchase Drive, in an amount c
District fund; and authorizing the
The City of Coppell was recently contacted
County Flood Control District (the District) c
silt from ponds that exist in the District's
Course property. Council may recall that
approved by Council for the city to participate
on flood studies performed by the District's
Inc., the silt within the existing ponds and cu .
create potential flooding problems for home,,
Lake Woodlands, North Lake Woodlands
Jefferson at Riverchase, Stoneleigh at Riverc
Coppell Crossing.
The District opened bids on the second phase
bid was structured in such a way that all wo
the Riverchase Golf Course, was bid as the b
silt removal from the box culverts bene,
Riverchase Dr. In the July 12, 2005 letter f
bidder was disqualified because they didn't s
the bid to Sludge Technology. This is the s
removal from the culvert beneath MacArthur
Engineering and Public Works
I an Interlocal Agreement with Northwest Dallas
r sediment removal from box culverts beneath
$45,529.30 as provided for in the Drainage Utility
layor to sign.
y the engineer representing the Northwest Dallas
ncerning the continuation of the project to remove
ea, generally located within the Riverchase Golf
:)n March 8, 2005 an interlocal agreement was
in the first phase, in the amount of $17,964. Based
;ngineer, Nathan D. Maier Consulting Engineers,
,erts beneath MacArthur Blvd. and Riverchase Dr.
within Riverchase Estates, The Hollows at North
'ast Section IOC, the apartment complexes of
.ase and several commercial businesses located in
f the Silt Removal Project on April 19, 2005. The
within the District's ponds, generally located on
;e bid, with alternate bids B1 and Cl provided for
i MacArthur Blvd., near its intersection with
in the District, it was noted that the overall low
)mit a bid bond. Therefore, the District awarded
ne company who successfully completed the silt
lvd., near Riverchase Dr. in the first phase.
The Northwest Dallas County Flood Control District was created by the 69th Legislature in 1985.
They were created as a "Conservation and Reclamation District to operate and exist as a
governmental agency, a body politic and co orate, and a political subdivision of this State ".
Because they were created as a political subdivision of the State, the Texas Interlocal
Cooperation Act, contained in Chapter 791 o the Texas Government Code, allows the City of
Coppell to enter into an agreement with the Di trict to perform functions and services.
COPPEiLl
YEARS IN
1935.4005
Attached to this agenda item is an interlo
Northwest Dallas County Flood Control Dist
pay the District the amount of $45,529.30 for
culverts beneath Riverchase Drive. The rerr
the potential flooding of residential homes in
and the free flow of water is one of the acti)
our Storm Water Management Plan, of which
Staff recommends approval of the interlc
Northwest Dallas County Flood Control
available to answer any questions at the Cc
I agreement between the City of Coppell and
t which states in Article I that the City agrees to
noval of silt from five 8'x 4' and four 8'x 5' box
al of silt from those box culverts will eliminate
area. Also, the removal of silt from the culverts
es noted in the "Best Management Practices" of
collect fees via the Drainage Utility District.
agreement between the City of Coppell and the
Arict in an amount of $45,529.30 and will be
J meeting.
COPPE(L
YEARS 10
7955.2005
Northwest Dallas
Di
July 12, 2005
Mr. Ken Griffin, P.E.
City of Coppell
255 Parkway Blvd.
Coppell, TX 75019
RE: Northwest Dallas
2005 Sediment RE
Request for Parth
Dear Mr. Griffin:
The Northwest Dallas County Flood Conl
for the above referenced project located
Coppell. The project includes removing
District's maintenance responsibilities. A
included alternate bid items for removing
culverts under Riverchase Drive. These i
project at the City of Coppell's (The City)
culverts.
The 2005 Sediment Removal project wa:
advertisement is attached for your refere
publicly on April 19, 2005.The winning bi,
Sludge Technology, Inc. (STI). They are
work for the Sump 11 Sediment Remova
funds to remove silt from the box culvert
while STI did submit the lowest bid for th
have the lowest total bid. The company v
bond at the time of the bid opening. The
bid without the bid bond attached.
unty Flood Control
ict
Flood Control District
Project
il District (The District) recently solicited bids
the Riverchase Golf Course in the City of
t from Sumps 2, 9, 10 and 14 as part of The
a part of that bid package, The District
ie silt located inside the 4 -8x4 and 4 -8x5 box
ms were kept separate from The District's
;quest because The City owns the box
publicly advertised and bid. A copy of the
ce. Sealed bids were received and opened
der for the 2005 Sediment Removal project is
ie same contractor who recently completed
project in which the City participated with
nder MacArthur Boulevard. Please note that
box culvert portions of the project, they did not
Ith the lowest total bid failed to submit a bid
)istrict determined they could not accept any
STI's bid for Sumps 9 and 10 was $125,687.00. The bid for Alternate A for Sumps 2 and
14 was $75,904.00. The cost for Alternat a B to clean the box culvert between Sumps 9
and 10 is $23,808.90. The cost for Alternate C to clean the box culvert between Sumps
2 and 14 is $21,720.40. A bid tabulation is attached for your information.
The District respectfully requests The C
work to remove silt from the 4 -8x4 and �
(Alternates B and C). This amount total
y's participation in funding the portion of the
8x5 box culverts under Riverchase Drive
$45,529.30.
10246 Midway Road, Suite 202, Dollas, Texas 75229 -6233 Ph. 214.351.4121
If you have any questions, please
consideration of our request.
Sincerely,
THE NORTHWEST DALLAS COUNTY
4 !%Ot��
Wayne Reynolds
President
cc: Brian J. LaFoy, P.E. — NDMCE
Attachments: Advertisement and Publisl
Bid Tabulation
Exhibit 1 —2005 Sediment
District verification of non-
our engineer or us. Thank you for your
CONTROL DISTRICT
is Affidavit
moval Site Map
fit status
ADVERTISr;MENT FOR'Jj
" J SIDS
QQ(( OCv Nr��w�
et1 j NO. 87 -12 -150.1
Sealed competitive propos-
PUBLISHER'S AFFIDAVIT
als as set forth and required .
w the shall lions (either of
The State Texas
which shall hereinafter be
a
of
referred to as "The Bid ")
addressed to the Northwest
Dallas County Flood Control
COUNTY OF DALLAS
District (The District) will be
received at the office of
Nathan D. Maier Consulting
BEFORE ME , THE UNDERC
IGNED NOTARY PUBLIC in and for said County,
Engineers, Inc. ( NDMCE)
State of Texas, this day peac
onally came and appeared THE PUBLISHER, to
until 2:00 p.m.. April 19. 2005
me well known, and who afte
being by me duly sworn, did depose and say:
for the following:
2005 Sediment Removal
.This project consists. of ttie
That he is the publisher of
THE DAILY COMMERCIAL RECORD, a daily
removal of sediment in four
Newspaper published at Dallas,
Dallas County, Texas, and that the notice
ponds and two box culverts
hereto attached was published
in said newspaper on the following dates, to wit:
within the District on the
Golf Course in
OaA �� ��O
/ 7 �00 r''
l
Copptrace
Coppell, Texas:
�1
Instructions to Bidders:
Proposal packets ( "Project
E. NUEL CATES, JR.
Documents ") may be
Publisher
from the NDMCE
office, .8080 Park Lane, Suite
600, Dallas, Texas 75231.
A pre -bid conference will be
Sworn to and subscribed befo
me this day of 20
held at 10:00 a.m., April 12,
2005 at the Riverchase Golf
Club, 700 Riverchase Drive,
�wv a'�% MINN11E FRaN.'4KLf
Coppell, Texas 75019.
`
o t 4�;_ otary Public, Sta #e cf
exas
es Not ry Public, Dallas County, Texas
y� �= My Commission Expi
3131 -417
:per +�
°:;;;;� 08/29/2008
4
WHEREAS, the City of Coppell, Texas, hereinafter referred to as "the City," and the
Northwest Dallas County Flood Control
enter into this Interlocal Agreement,
removal of sediment from existing culverts b
WHEREAS, the Texas Interlocal
Texas Government Code, authorizes Texas
other local governments to perform governor
Act; and
hereinafter referred to as "the District" desire to
referred to as "the Agreement," relative to
Riverchase Drive.; and
Act, contained in Chapter 791 of the
governments to contract with one or more
functions and services under the terms of said
WHEREAS, the City and the Districticoncur that this Agreement is in the best interest of
the citizens of Coppell and the District;
NOW, THEREFORE, THIS A
City and the District for the mutual
and conditions, as follows:
is hereby made and entered into by the
on stated herein, subject to the following terms
I.
The City and the District acknowledge that the removal of sediment will be performed in
accordance with specifications included in the bid that was opened on April 19, 2005 for
"Sediment Removal at Sump # 2, 9, 10 and 1 . The location of the sediment removal is from the
existing five 8'x 4'and four 8' x 5' box culverts located on Riverchase Drive, as shown on
Exhibit 1 from Nathan D. Maier Consulting
the City will pay the amount of $45,529.30
INTERLOCAL AGREEMENT PAGE 1
Inc. The City and the District agree that
the removal of the sediment as shown in Item
#Bl and Cl. in the bid tabulation, attached aE Exhibit 2. The City and the District agree that the
$45,529.30 will be escrowed with the Distric and that the District will administer the project and
cause the removal of the sediment from
beneath Riverchase Drive.
This Agreement may not be assi
parties and may not be amended except in
existing five 8'x 4' and four 8' x 5' box culverts
II.
It embodies the entire agreement between the
III
In the event of any disagreement r conflict concerning the interpretation of this
Agreement, and such disagreement cannot ba resolved by the signatories hereto, the signatories
agree to submit such disagreement to mediati n.
IV.
No modifications or amendments to Vs Agreement shall be valid unless in writing and
signed by the signatories hereto or their heirs, Isuccessors and assigns.
V.
This Agreement shall be governed bd and construed in accordance with the laws of the
State of Texas. Venue for any action arisin4 under this Agreement shall lie in Dallas County,
Texas.
This Agreement shall become a b
all signatories hereto. The District war,
Agreement on behalf of the District has full
District to the same. The City warrants
INTERLOCAL AGREEMENT PAGE 2
VI.
g obligation on the signatories upon execution by
and represents that the individual executing this
authority to execute this Agreement and bind the
►d represents that the individual executing this
Agreement on behalf of the City has full au
the same.
This Agreement shall be filed in the
EXECUTED this --/� day of
Dallas County Flood Control District, and t
of �,� 1 , 2005.
NORTHWEST DALLAS COUNTY
FLOOD CONTROL DISTRICT
By:
Wa
President
ATTEST:
APPROVED AS TO FORM:
mil/ 8�tr4,c7� �' f�►'� ��
Attorney
INTERLOCAL AGREEMENT PAGE 3
to execute this Agreement and bind the City to
VII.
records of Dallas County, Texas.
, 2005, by the Northwest
the City of Coppell D-°- adopted on the day
CITY OF COPPELL, TEXAS
By:
Doi
Mayor
ATTEST:
Libby Ball
City Secretary
APPRO
Robert E. Hai
City Attorney
AS TO FORM:
Northwest Dallas County Flood Control District Bid Tabulation NDMCE
Bid Opening Date: 04/19/2005 2:00 PM 2005 SEDIMENT REMOVAL 87- 12 -150.J
Sheet 1/1
Item
No.
Description
Qty.
Unit
Dredging Technologies
Unit Cost Total Cost
Sludge Technology
Unit Cost Total Cost
I
Mobilization
1
LS
$18,500.00
$18,500.00
$24,000.00
"$24,000.00
2
SWP3 Execution
1
LS
$2,000.00 1
$2,000.00
$2,500.00
$2,500.00
3
Sediment Removal by Hydraulic DEd in - Sump 9
'2,320
CY
$7.36 2
' $17,075.20
$25.40
$58,928.00
4
Sediment Removal by Hydraulic Ded in - Sump 10
1,585
CY
$7.36 3
$11,665.60
$25.40
$40,259.00
TOTAL BASE BID
$49,240.80 41
$125,687.00
Al
Mobilization
1
LS
$18,500.00
$18,500.00
$16,000.00
$16,000.00
A2''
SWP3 Execution
1
LS
$2,000.00
$2,000.00
$2,500.00
$2,500.00
A3
Sediment Removal by Hydraulic Dredging - Sump 2
1,200
CY
$5.04 8
$6,048.00
$25.40
$30,480.00
A4 -
Sediment Removal by Hydraulic Dred in - Sump 14
1,060
CY
$5.04 9
$5,342.40
$25.40
$26,924.00
TOTAL ALTERNATE A BID
$31,890.401
$75,904.00
B1
Remove Silt from Box Culvert between Sum s 9 & 10
570
CY
$45.06
$25,684.20
$41.77
< $23,808.90
TOTAL ALTERNATE B BID
$25,684.20
$23,808.90
Cl
Remove Silt from Box Culvert between Sum s 2 & 44
520
CY
$45.06
$23,431.20
$41`.77
" $21,720.40
TOTAL ALTERNATE C BID
$23,431.20
$21,720.40
ITOTAL BID WITH ALTERNATE
$130,246.60
$247,120.30
Notes: 1 No amount entered in Unit Price Column.
2 Description Column - Bid amount (17,075) entered as a Unit Cost and in numerals instead of "intended" Unit Price (7.36) spelled out.
3 Description Column - Bid amount (11,665) entered as a Unit Cost and in numerals instead of "intended" Unit Price (7.36) spelled out.
4 Total was $49,240.60 instead of $49,240.80.
5 No amount entered in Unit Price Column.
6 No amount entered in Unit Price Column.
7 Description Column - Bid amount (2,000) entered in numerals instead of spelled out.
8 Description Column - Bid amount (6,048) entered as a Unit Cost and in numerals instead of "intended" Unit Price (5.04) spelled out.
9 Description Column - Bid amount (5,342) entered as a Unit Cost and in numerals instead of "intended" Unit Price (5.04) spelled out.
EXHIBIT NO. 2
li
J
-E-XlS77NG GABION GRADE
CONTROL STRUCTURE A -5-8m4 BOX CULVERT
.
SUMP 74 \\ � J'
i r(. -P 2
EVS 77NG VEGE TA TIED
SWAGE
EXISTING WGE TA TED
SWAGE
SUMP b
SUMP 2?A
-BELT LINE RD.
rl
-1
(D
JA
SUMP b
200 100 0 200 400
15mmmm"
SCALE FEET
db
F////////
SEDAWNT REMOVAL
AREA
`I
C
['V11
NATHAN D. MAIER
CCN�SULTING EN
2005 SEDIMENT REMOVAL
SITE MAP EXIHIBIT
SUMPS 2. 2A, 9, 10 & 14
NORTHWEST DALLAS COUNTY THE GTE' OF COPPELL
FLOOD CONTROL DISTRICT DALLAS COUNTY, TEXAS
a.e 9-
NOM N.. AS SHOWN � 7/05 87150C SME 5712150 J
Two BnBO Park S-te 503
Oallas, Texas 75231 / (214) 739-4741