Thoroughfare-AG 890912. 4-14-89
THE C1 'Y WITH A
KAUTIFUI FUTURE
AGENDA REQUEST FORM
CITY COUNCIL MEETING September 12, 1989
ITEM NO. C =;X
ITEM CAPTION: Discussion and consideration of authorizing the City Manager to enter into
a contract for technical professional Traffic /Transportation Planning and Engineering
Services with Barton Aschman Associates, Inc., Consultants, for the study of the City of
Coppell's current Major Thoroughfare Plan west of Denton Tap Road, recommending necessary
changes, for an amount not to exceed $27,800.
SUBMITTED :
-"A4► c7T'jf L- -0 4A/S d
STAFF REP„_: Russell Dovle, P.E.. City Eng�'
L� OTHER REP. :Barton Aschman Assoc., Inc.
EVALUATION VF ITEM: DATE: September 6, 1989
On July 11, 1989 (see attached packet and minutes), the City Council authorized the City �'A fT
Manager to solicit for these technical services from a short list of four consulting firms.
All four fi submitted proposals and participated in interviews with a Staff committee of
five, (repre tatives from the Police Department, Engineering Division, Planning Division
and the City E neer).
S
The Staff committee evaluated the pr posals /interviews and recommend
,pd'Barton Aschman
Associates, Inc., as the firm who best demonstrated the competence and qualifications of
the project personnel who will conduct this work. Staff then negotiated with Barton Aschman
and arrived at the attaiched contract for the City Council's consideration.
The time needed for the study is four calendar months. 5 L1
Representatives of Barton Aschman Associates, Inc. Consultants, will be available at the
City Council meeting for a presentation and /or any questions.
BUDGET AMT.: AMT. ESTIMATED: $22-800,00 AMT. +/- BUDGET: $2Z.800.00
COMMENTS: FINANCIAL REVIEW BY: i
It is my inderstanding that
Thompson) has indicated the
this study. The balance of
and Drainage CIP fV d-ffl- " �
4 11�
LEGAL REVIEW
0588DS
the Landowners
willingness to
$22,809.00 is
Association 121 /LBJ (Bill
contribute up to $5,000.00 for
proposed to come from the Streets
REVIEWED BY CM:4
CITY MANAGER'S COMMENTS /RECOMMENDATION FOR AGENDA ITEM
I. Item # 20 CITY COUNCIL AGENDA DATED: 9/12/89
II. COMMENTS /RECOMMENDATION:
As was previously presented to you, we believe that
it is extremely important that we have a
transportation planner review our thoroughfare plans
in the west part of Coppell and provide us with an
adjustment and revised thoroughfare plan, to
accommodate some of the changes that have occurred
--since the City's Comprehensive Plan was adopted.
At our last discussions we had indicated that
$30,000.00 would be required for the study and you
asked that we contact the Coppell Light Industrial
Property Owner Association to ask if they would
participate in the cost of the project. We are
pleased to inform you that in conversation with Bill
Thompson, President of that organization, they have
agreed to fund $5,000.00 of this project. We,
therefore, will only spend $22,800.00 of City funds
to accomplish
recommend that
project.
mgr: #12d
this major project. We strongly
you approve this agreement and
THOROUGHFARE PLAN AMENDMENT PROCESS
THOROUGHFARE PLAN AMENDMENT PROCESS: APPROX. 45 MONTHS
2 WEEKS 35 WEEKS IMONTH IMONTH
APPLICATION REVIEW BY INTER -DEPT. TRANSPORTATION
SUBM/TED CITY STAFF COMMITTEE
DEPARTMENTS MEETING
IMONTH
C/TY PLAN
CITY COUNCIL
COMMISSION
KEY
SUBCOMMITTEE OF
CITY PLAN
COMMISSION
FIGURE 8
NOVEMBER 1986
6. THOROUGHFARE PLAN AMENDMENT PROCESS
Background
The City of Dallas has an official Thoroughfare Plan (Ordinance #15277) showing all
major and secondary thoroughfares and freeways in the city. The plan divides city
streets;and roads into thoroughfare classifications; defines minimum standards for
each type of thoroughfare; incorporates an official Thoroughfare Map delineating
thoroughfare routes, classifications and locations; and provides for a process to
amend the Thoroughfare Plan. Residential streets, also knwon as minor streets, are
not shown on the Thoroughfare Plan.
The Thoroughfare Plan is a comprehensive plan for development of the street
system to meet existing and future travel demands. Changes in this system, street
width or other traffic - related issues, such as street name, cannot be done without
City Council approval of an amendment to the Thoroughfare Plan.
WHY might you use the Thoroughfare Plan Amendment process?
You must follow the Thoroughfare Plan Amendment process if you need the
width or alignment df a street on the Thoroughfare Plan altered in order to
accommodate your proposed development. A thoroughfare amendment is
also required if you want to build a street in your development to secondary
or major thoroughfare standards or other traffic - related issues addressed
in the Plan needs to be resolved.
NHIERE do you initiate the Thoroughfare Plan Amendment process?
Planning Division, Department of Transportation, Room 5/C /South,
Dallas City Hall, 1500 Marilla Street
Monday - Friday
Hours: 8:15 a.m. - 5:15 p.m.
WHAT information will you need to provide?
• Letter of request explaining the need for an amendment
• Fee
WHO else may be involved in the Thoroughfare Plan Amendment
process?
Dallas Area Rapid Transit
City of Dallas:
Dallas Transit System
Department of Parks and Recreation, Planning Division
Department of Planning and Development, Comprehensive Planning
Department of Public Works, Capital Improvements Coordination Division,
Private Development Section
Department of Transportation, Field Operations Division
Fire Department
HOW does the Thoroughfare Plan Amendment process work?
See Figure 8
WHEN will the Thoroughfare Plan Amendment process be completed?
The Thoroughfare Plan Amendment process averages 4.5 months.
HOW MUCH will it cost?
See Appendix 5
29
THOMPSON INTERESTS
September 8, 1989
Mr. Frank Trando
CITY OF COPPELL
P.O. Box 478
Coppell, TX 75019
Dear Frank:
As President of the Coppell Landowners Association I am authorized
by the Association to inform you that we are prepared to commit up
to $5,000.00 toward the Barton Aschman Associates, Inc. study on the
transportation needs for the west end of Coppell.
Sincerely yours,
William G. pson
President:
Coppell Landowners Association
8333 DOUGLAS • SUITE 1 5 1 0 • DALLAS, TEXAS 7S22S -SB1 1 • (214) 369 -S200
August 1, 1989
TO: File
FROM: Alan D. Ratliff, City Manager
SUBJECT: 121 Thoroughfare Study
REF: Letter Dated 7 -24 -89 Ratliff /Thompson; Phone Call
8 -2 -89 Thompson /Ratliff
Received a phone call-,from Bill Thompson, Chairman of the
Landowners Association 121 /LBJ, indicating the association's
willingness to contribute up to $10,000 for the 121 traffic
study. Mr. Thompson stated that this study was very
essential in the future development of this light industrial
area, and had it not been for the road improvements; i.e.,
Royal Lane extension and 121 upgrade, we would not be
experiencing the recent interest shown in this area.
ADR /dgc
?D
1� 1vul' UL
DATE. � -
L WW
AZO.!
=�Lf
fhe City With A Beautiful Future
July 24, 1989
Bill Thompson, Chairman
Commercial Landowners Association 121 /LBJ
%Thompson Interests
8333 Douglas
Suite 15101
Dallas, TX 75225 -58.11
Dear Bill:
P.O. Box 478
Coppell, Texas 75019
214- 462- 0022
As we have discussed, proper planning of the thoroughfare
system for the west part of Coppell is of upmost importance
in determining the future development of this area.
We received your proposal for some realignment of one or
more of these thoroughfares several months ago and, as I
indicated to you at that time, it was my feeling that the
city should obtain an independent study and report on the
merits and demerits of this proposal. Within the last few
months several property owners, who are members of your
association and own property in this area, have also
indicated a desire to make some realignment of Freeport
Parkway. These proposed changes should also be reviewed by
an independent traffic and transportation professional to
assess its impact on the thoroughfare system. We would like
to request that the Coppell Commercial Landowners
Association participate in the cost of this study. The City
could undertake the review and selection of a traffic and
transportation consultant firm and obtain cost proposals
with your association participating in the cost on some
pro -rata share basis.
Will you please schedule a meeting o
this concept to them and provide me
earliest possible time since all of
proceed with this project. If you
discuss this matter .further, please
be happy to do so.
Sincerely, f
Alan D. Ratliff
City Manager
ADR /dgc
E your board and present
with a response at the
us are most anxious to
would like to meet to
let me know and I will
SENT BY :North Central Texas °— 5 -89 ; 3 :08PM ; Council of G, "1-4 2144909261 ;# 3
Barton- Aschman Associates, Inc.
AUTHORIZATION
We look forwark to the opportunity to work with you on this project. I!' you have any
questions, please aol%taet us.
Sineerely,
13ARTON -AS HMikN ASEOCIATES, INC.
��
Ken R. arsltali, P.E.
Senior Ass to
0 a r y .d`ost, p. E.
Senior Associate
Item 14: Presentation by Councilman Morton of legislative changes
affecting cities resulting from the Seventy -First Regular
Session of the Texas Legislature.
Councilman Morton indicated that he would like to withdraw this item and
place it an the July 25, 1989 City Council Meeting. Item was withdrawn
by Mayor Wolfe.
Item 15: Discussion and consideration of authorizing the City Manager
to enter into a contract for professional services with
Kimley -Horn and Associates, Inc. for the technical
Traffic /Transportation Engineering Review, analysis and
recommendations on the proposed freeway design on SH121
between the city limits line to the south and Denton Creek to
the north for an amount not to exceed $8,000.
Following discussion on this item, Councilman Morton moved that the
Council authorize the City Manager to enter into a contract with
Kimley -Horn & Associates for technical Traffic /Transportation
Engineering Review analysis. Councilman Cowman seconded the motion;
motion carried 6 -0 with Mayor Pro Tem Wilkerson, Councilmen Thomas,
Morton, Cowman, Robertson and Nelson voting in favor of the motion.
Item 16: Discussion and consideration of authorizing the City Manager
to solicit technical professional Traffic /Transportation
Planning and Engineering Services for the study of the City of
Coppell's current Major Thoroughfare Plan west of Denton Tap
Road and recommending necessary changes.
City Engineer Russell Doyle made the presentation to the Council stating
that the City has received two (2) requests to revise or modify the
City's current Thoroughfare Plan. Following discussion on this item,
Councilman Thomas moved that the City Manager be authorized to solicit
technical professional services for the study of the City of Coppell's
current Major Thoroughfare Plan, and that developers be contacted to
participate in this project. Councilman Cowman seconded the motion;
motion carried 4 -3 with Councilmen Cowman, Morton and Thomas voting in
favor of the motion; Mayor Pro Tem Wilkerson and Councilmen Robertson
and Nelson voting against the motion. Mayor Wolfe broke the tie voting
in favor of the motion.
Item 17: Consideration of appointing a City Council Study Committee
.:onsisting of three (3) Councilmen to investigate advantages
and disadvantages and /or concerns with economic /development
Project Mercury - requested by Mayor Wolfe.
Mayor Wolfe stated that this item would be withdrawn and placed on the
July 25, 1989 City Council Meeting.
Item 18: Consideration of approving a variance to the sign ordinance
allowing the temporary placement of a sign on Denton Tap
promoting the Texas A&M Project- requested by Mayor Wolfe.
Following discussion on this item, Councilman Morton moved that a
variance for the placement of a sign on the North Texas Regional
Training Center site be approved for a period of six (6) months from
July 18, 1989. The sign will have dimensions of eight (8') feet by
sixteen (16�) feet. Councilman Nelson seconded the motion; motion
carried 6- 0'with Mayor Pro Tem Wilkerson, Councilmen Thomas, Morton,
Cowman, Robertson and Nelson voting in favor of the motion.
Page 6 of 9
SENT BY :North Central Texas a— 5 -89 ► 3:07PM ; Council of r "s-► 2144909261;# 2
Marton- Aschmap Assoclates, Inc.
5485 Belt Line goad, $ulte 199 Phone: (214) 991 -1900
Dallas, Texas 75240 Fax: (214) 490 -9261
USA
September S, 1989
Mr. Daniel P. Lamers
Transportation Plattner II
North Central Texas C.O.G.
P.O. Drawer COG
Arlington, TX 76005 -5888
Subject: West Side Thoroughfare Plan update for the City of Coppell
Dear Dan:
This letter confirms our recent discussions concerning the assistance of the North Central
Texas Council of Governments ( NCTCO(3) in the West Side Thoroughfare Plan Update Study
for the City of Coppell. The agreement between Barton- Aschman Associates, Inc. (BA) and
NCTCOG would be to provide the scope of services summarized below,
SCOPE OF SERVICES
1. Furnish BA with link, node, and centroid connector maps, link listings, and all other
necessary data for BA to code the Coppell network for use in TRANPLAN model.
2. Calibrate TRANPLAN network using 1986 data.
3. Test current Thoroughfare Plan for the City of Coppell using calibrated model and year
2010 data, provide volume plots and volume -to- capacity plots.
4. Test two alternative networks for the City of Coppell using calibrated model and year
2010 data. Provide volume plots and volume -to- capacity plots for each alternative.
S. Provide intersection node turning movement data (up to 30 nodes) for each of the two
alternative networks tested in 4. above.
PROJECT SCHEDULE
NCTCOG will begin work in the first week of October, 1989. The scope of services presented
above will be completed with 60 calendar days after the starting date.
FEES FOR SERVICES AND METHOD OF BILLING
Fees and expenses for completing the Scope of Services outlined above will be based on
NCTCOG's hourly rates, current at the time of performance, for staff services rendered. The
total cost will not exceed $10,000, of which the total cost billable to BA will not exceed $5,000.
The remaining $5,000 will be compensated from the City of Coppell's Technical Assistance
Budget.
Invoices will be submitted to BA monthly for coats incurred during the preceding month. BA
will include NCTCOG's invoice with BA's regular billings to the City of Coppell. BA will
make payment to NCTCOG within ten (10) days following receipt of payment from the City
of Coppell.
n