Signature-CS130626
Rhonda Adloo
From:Rhonda Adloo
Sent:Wednesday, June 26, 2013 11:35 AM
To:jswartz@resource-commercial.com; shomeyer@hei.us.com
Cc:Michael Garza; Rick Odell
Subject:Final pending (see attachment)
Attachments:Final acceptance pending.pdf
Call Rick O’Dell or Mike Garza if you have any questions.
Rhonda Adloo
Administrative Technician
City of Coppell Engineering Dept.
972-304-3682
radloo@coppelltx.gov
http://www.surveymonkey.com/s/RVXVDH6
“Building Community Through Public Service”
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T H E C 1 T Y O F
COPPELL r „
ti 9
June 26, 2013
Jim Swartz
Resource Commercial, Inc.
5323 Spring Valley Rd, #300
Dallas TX 75254
RE: Signature Living at Denton Creek(River Oaks Assisted Living)
Final Acceptance Pending
Dear Mr. Swartz:
Representatives of the City of Coppell have confirmed a final inspection of paving and utilities for
the referenced project. Two remaining items must be received in order for Final Acceptance to be
issued by the Engineering Dept.
• Provide maintenance bond(s) guaranteeing workmanship in the amount of 50% of the
contract price for work performed in right-of-way / easements (utilities, paving, and
drainage) for a period of two years. Back-up documentation showing quantities of the work
covered should be included with the bond(s). Maturity on the bond(s) will be two years
from the date of the Final Acceptance letter.
• Record drawings (as-builts) must be received from the engineer of record, Homeyer
Engineering.
When these documents have been received and approved, a letter of Final Acceptance will be
issued for the project. Thank you for your prompt attention to this matter.
Sincerely,
Rick O'Dell
Construction Inspector
Office Phone: (972) 304-7090
Fax: (972) 304-3570
Enclosures
cc: Michael Garza, P.E., Civil Engineer
Steve Homeyer, HEI
255 PARKWAY * P.O.BOX 9478 * COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673
SUBDIVISION REGULATIONS - CITY OF COPPELL. TEXAS
SECTION XIV - ACCEPTANCE OF THE SUBDIVISION
SECTION XIV - ACCEPTANCE OF TIlE SUBDIVISION
. After completion of all items required in the plans and specifications, the
Developer's Contractor shall submit to the City a maintenance bond in the amount
of fifty percent (50%) of the Contract amount guaranteeing workmanship and
materials, of all public improvements, for a period of two years from the. date of
final acceptance by the City. The City Engineer or his designated agent shall verify
that all items have been completed, including the filing of the plat and all related
easements and documents, payment of pro rata fees for water and sewer services,
payment of required water and sanitary sewer and roadway impact fees, etc. The
City Engineer or his designated agent, shall conduct a final inspection/walk through
of the project and, if all work is found to be acceptable, shall issue a Letter of
Acceptance. If the work is not acceptable, a "punch list" of items to be completed
will be given to the Contractor. Additional inspections/walk throughs will be
scheduled as needed until the work is acceptable and a Letter of Acceptance is
issued.
B. Acceptance of the subdivision shall mean that title to all dedicated improvements
is vested in the City of Coppell. The Developer and his Contractors shall,
however, be responsible for a period of two years to repair any defects in the
accepted dedicated improvements that are covered by the-. 11l~tenance bond.
END OF SECTION
Page 35
MAINTENANCE BOND
STATE OF TEXAS }
COUNTY OF DALLAS }
KNOW ALL MEN BY THESE PRESENTS: THAT
as Principal,
, a corporation organized
and
, as sureties,
under the laws of
do hereby expressly acknowledge themselves to be held and bound to pay unto the
a Municipal Corporation, Texas, the sum of
Dollars and
Cents ($
will and truly be made unto said
) , for the payment of which sum
, and its successors, said
principal and sureties do hereby bind themselves, their assigns and successors jointly and
severally.
Tms
obligation
IS
conditioned;
however,
that
whereas,
the
said
has
this
day
entered
into
a
written
contract
to
with the said
build and construct
which contract and the plans and specifications therein mentioned, adopted by the
are hereby expressly made a part thereof as through the same
were written and embodied herein.
WHEREAS, under the plans, specifications, and contract, it is provided that the
Contractor will maintain and keep in good repair, the work herein contracted to be done and
performed, for a period of two (2) years from the date of the acceptance of said work, and to do
all necessary repairs and/or reconstruction in whole or in part of said improvements that should
be occasioned by settlement of foundation, defective workmanship or materials furnished in the
construction or any part thereof or any of the accessories thereto constructed by the Contractor.
It being understood that the purpose of this section is to cover all defective conditions arising by
reason of defective material and charge the same against the said Contractor, and sureties on this
obligation, and the said Contractor and sureties hereon shall be subject to the liquidation damages
mentioned in said contract for each day's failure on its' part to comply with the terms of said
Maintenance Bond
Page 1 of2
provisions of said contract. Now, therefore, if the said Contractor shall keep and perform its'
said agreement to maintain said work and keep the same in repair for the said maintenance period
of two (2) years, as provided, then these presents shall be null and void, and have not further
effect, but if default shall be made by the said Contractor in the performance of its' contract to so
maintain and repair said work, then these presents shall have full force and effect, and said
shall have and receive from the said Contractor and its' principal
and sureties damages in the premises, as provided; and it is further agreed that this obligation
shall be a continuing one against the principal and sureties, hereon, and that successive recoveries
may be and had hereon for successive branches until the full amount shall have been exhausted;
and it is further understood that the obligation herein to maintain said work shall continue
throughout said maintenance period, and the same shall not be changed, diminished or in any
manner affected from any cause during said time.
IN WITNESS WHEREOF, the
caused these presents to be executed by
and the said
be executed by its
said
has
Attorney in fact and the
has hereunto set his hand,
has caused these presents to
said Attorney in fact
the day of
,20
PRINCIPAL
SURETY
By:
By:
Title:
Title:
WITNESS:
ATTEST:
NOTE: Date of Maintenance Bond must not be prior to date of Contract.
Maintenance Bond
Page 2 of 2
Record-Drawing Content and Submittal Requirements
As required by Section XV of the City of Coppell Subdivision Regulations, signed
and sealed Record-drawings (As-built plans) must be submitted by the Engineer
of a project before final acceptance of the public improvements can be granted.
Public Improvements include, but are not limited to: Paving (in and out of the
R.O.W.), water lines, sanitary sewer lines, storm sewer lines, sidewalks, ramps
and other accessible routes, stamped concrete and engineered retaining walls.
For the purpose of this document, the terms “As-built” and “Record-drawing” shall
be considered interchangeable and synonymous.
Section XV of the City of Coppell Subdivision Regulations reads as follows:
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Record-Drawing Submittal Procedures
1. Upon substantial completion of the Civil improvements of the Project, as
determined by a City of Coppell Engineering inspector, the construction plans
documenting any and all contractor changes or deviations from the plans as
originally approved should be returned to the Project Engineer for revision.
2. The Project Engineer shall revise the construction plans to reflect the “as-
constructed” state of the Project. These revised plans shall bear the Project
Engineer’s seal, signature, date and “As-Built” or “Record-Drawing” stamp on
each sheet.
3. One 24”x36” (D-size) paper copy of the “Record-Drawing” construction plans
shall be delivered to the City of Coppell Engineering Department for review.
Upon review completion, one of the following will occur:
a. The Project Engineer will be notified that the Record- Drawings are
acceptable with no comments.
b. The Project Engineer will be notified that the Record- Drawings contain
City of Coppell Engineering Department comments. The construction
plans will be returned to the Project Engineer for revision and re-submittal
for final approval.
4. At such time that the Record-Drawings are deemed acceptable by the City of
Coppell Engineering Department, the Project Engineer shall submit the
following items to the Engineering Department:
a. Two sets of Architectural D-size Record-Drawings on paper.
b. One set of Architectural D-size Record-Drawings on Mylar.
c.
One CD containing the electronic files of the Record-Drawings in AutoCad
.dwg format, release 2007 or later version. Ensure that any X-ref layers
or linked images are included.
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5. Completion of steps 1-4 will result in the Record-Drawing submittal portion of
the final acceptance process being satisfied.
Common Record-Drawing Submittal Pitfalls
The City of Coppell Engineering Department will make every effort to assist in the
successful submittal of engineering Record-Drawings. It is understood that every
project has its share of complications; however, the following “reasons” for
incorrect or non-existent Record-Drawings are unacceptable:
The drawings were sent to the “City”. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
The drawings were sent to the architect. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
The drawings were sent to the owner. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
The drawings were sent to the contractor. (Submittals must be sent to the
Engineering Department accompanied by a submittal letter).
Record-drawings were not in the contract. (Record-Drawings must be
submitted and approved before acceptance of a project).
The project is on private property. (Even a project which is constructed
entirely on private property can contain elements which fall within the
jurisdiction of the Engineering Department, i.e.: Public utility taps/tie-ins,
paving, accessibility, utility conflicts, easements and R.O.W.).
“We gave them to somebody.” (This is where the submittal letter comes in
handy. It would show to what department the drawings were delivered and
who signed for them).
Summary
Record-Drawings are essential to the maintenance of the City’s municipal
infrastructure database. Public works departments, developers, contractors,
consulting engineers, government agencies, police and fire departments,
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educators and citizens all depend on Record-drawing information. Accurate and
complete data is essential to reducing errors, mis-information and utility
disruptions.
Thank you in advance for your cooperation.
City of Coppell
Engineering Department
255 Parkway Blvd.
Coppell, TX 75019
972/304-3679
engineer@coppelltx.gov
www.coppelltx.gov
DISCLAIMER
The attached information is for use at the recipient’s own risk. The City of Coppell
makes no warranty, express or implied, as to the accuracy or usability of the information
for any given purpose.
Information or intellectual property, which is deemed proprietary, shall be used only with
the permission of the originator.
Record drawings are based on information provided by others. The City of Coppell shall
not be held responsible for any errors, omissions or additions which may be incorporated
herein as a result.
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