Thoroughfare-AG 890711fit,►, ,�
P/�ELL AGENDA REQUEST FORM
THE CITY WIiH A
CITY COUNCIL MEETING July 11, 1989 ITEM NO -�
ITEM CAPTION: Discussion and consideration of authorizing the City Manager to solicit
technical professional Traffic /Transportation Planning and Engineering Services for
the study of the City of Coppell's current Major Thoroughfare Plan w4st of Denton Tap \
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Road and recommending necessary changes.
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SUBMITTED BY: STAFF REP.: Russell R. Doyle, P.E. City Eng.
EVALUATION
OTHER REP.:
DATE: July 3, 1989
The City of Coppell has received two requests to revise or modify the City's current
Major Thoroughfare Plan (see attached summary memo by the City Engineer).
To accomplish the necessary review and analysis requires outside technical professional
Traffic /Transportation Planning and Engineering services.
The attached summary memo by the City Engineer provides the background and recommended
process and timeline for securing these needed professional services.
Staff recommends approval.
i
BUDGET AMT.: $30,000 AMT. ESTIMATED: $30,000 AMT. +/
-
COMMENTS:
LEGAL REVIEW BY:
AGENDA REQ FORM
0588DS
FINANCIAL REVIEW BY:
REVIEWED BY CM:
BUDGET: --
CITY MANAGER'S COMMENTS AND /OR RECOMMENDATIONS
ITEM #15 CITY COUNCIL MEETING 7 -11 -89
The City of Coppell is desperately in need of technical and professional
assistance in making the final review and assessment of the interchange
designs in connection with the upgrade and improvements on Highway 121.
The Highway Department is pressing for this information, and we have
been attempting to identify funds which we could undertake or secure for
this assistance. Frank Trando in concert with Boyd London has rendered
an opinion that the CIP funds can be used for this purpose. We, therefore,
are requesting that you authorize us to proceed with securing the services
of Kimberly -Horn & Associates to undertake this transportation and traffic
engineering review and analysis. Estimated amount is $8,000. As indicated
in the memorandum from Alan Johnson, CIP funds are available for this purpose.
CITY MANAGER'S COMMENTS AND /OR RECOMMENDATIONS
ITEM #16 CITY COUNCIL MEETING 7 -11 -89
SOLICITATION OF TECHNICAL AND PROFESSIONAL TRAFFIC TRANSPORTATION, PLANNING,
AND ENGINEERING SERVICES.
We are requesting your authorization to seek proposals for professional
traffic, transportation, planning, and engineering services for a study
of our major thoroughfare plans west of Denton Tap Road. As you are aware,
we have attempted to organize the light industrial property owners in the
west part of Coppell to assist with the development of this light industrial
area. The Coppell Light Industrial Property Owners Association has submitted
a thoroughfare plan to us which deviates from the transportation plan as shown
in the City of Coppell Comprehensive Plan. We have also been contacted by
other property owners on the West side of Coppell who want to secure approval
of final alignments of such roads as Freeport Parkway. You will also recall
there has been some discussion about changing thoroughfare plan designation
of Bethel Road, particularly in the vicinity of the old area of downtown
Coppell. We believe that this question should be addressed by professional
planning and engineering services to ensure proper traffic flow. We, there-
fore, recommend and request that you authorize us to secure these proposals.
We roughly estimate $30,000 would be required. To fund this study, we
propose to use funds from the streets and drainage CIP account for this
purpose and will seek your formal approval at the time we award a contract
for this work.
TO: MR. ALAN D. RATLIFF
FROM: Russe yDyle
DATE: July , 1989
RE: Recommendation for a process to select a Traffic /Transportation
Engineering Consultant Firm for the Study and Recommendation of
necessary changes to the Major Thoroughfare elan for the area west
of Denton Tap Road.
As requested in your June 19, 1989, memo (copy attached), this is
subject recommendation. Attached is a timeline of events recommended for the
selection of a Transportation /Traffic Engineering Consulting firm to study and
recommend necessary changes to the Major Thoroughfare Plan for the City of Coppell
for the area west of Denton Tap Road. It is requested that this process and
timeline be reviewed and commented upon by staff and City Council for timing,
acceptability, etc., so that all those related to this process will be a part
of the effort from its beginning to when recommendations are made.
This study is necessary to respond to the request of the Coppell Commerical
Landowners' Association to modify the Current Major Thoroughfare Plan. Attached is
both the Current Plan as recommended by J. T. Dunkin and Associates, Inc., and the
requested modification by the Landowners' Association.
Additionally, attached is a copy of a request submitted by NCH
Corporation dated April 28, 1989, for an Adjustment to the Major Thoroughfare Plan
by shifting the alignment of Freeport Parkway north of Bethel Road from the location
in the current plan to the west as depicted in red on the attached copy of the
current Major Thoroughfare Plan.
As requested, rather than conduct a full solicitation for consultants,
we have conducted a phone survey of cities in the metroplex and compiled a short list
of consultants having expertise in these areas. The short list is provided below.
From this list and any that should be added, staff will by an RFP
(Request for Proposal) letter solicit proposals from these firms for this effort
to consider these two requests (and /or others) for a modification to our current
Major Thoroughfare Plan and provide recommendations toward either accepting the
modifications as presented, remaining with our current Plan, or some hybrid plan
combining the best of all presented in the best interest of the City of Coppell.
Since it was requested that a scope of work be prepared, Staff
requested two firms to furnish a scope of work. One was by KIMLEY -HORN AND
ASSOCIATES, INC., presented as their Phase II and the other was by DeSHAZO, STAREK
& TANG, INC. with the consent of the submitting firm, the more detailed scope of
work by DeSHAZO, STAREK & TANG, INC., will be furnished with the City of Coppell's
RFP letter; but the letter will permit the latitude for the responding firms such
that in their experience and expertise, if they want to approach the study and
recommendation from another perspective using other state -of- the -art, generally
accepted transportation, planning and engineering practices and /or models, then
they can submit their own proposal to the selection committee made up of both
technical and policy -maker people. This flexibility allows for innovation,
creativity and the use of the state -of- the -art available of the responding consultant
firms and they aren't necessarily limited in scope by the experience and expertise
-2-
of generalists staff members.
If all the above recommendations are acceptable, then here is the
short list of Consultants to date:
1. JONES AND FRIEBELE of GARLAND
2. BARTON ASCHMAN of DALLAS
J. DeSHAZO, STAREK & TANG, INC., DALLAS /FORT WORTH
4. KIMLEY -HORN AND ASSOCIATES, INC., OF DALLAS
5. LOCKWOOD, ANDREWS, NEWNAM, INC., OF DALLAS --
This is the consultant for the Highway
Department. Therefore, they should not be
used to evaluate their own design.
Please let me know if there are any questions or other information
required.
Thank you.
Attachments
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June 23, 1989
MEMORANDUM
TO: Alan D. Ratliff, City Manager
FROM: Russell R. Doyle, City Engineer
RE: THOROUGHFARE TRANSPORTATION STUDY WEST OF DENTON TAP ROAD
On Monday, June 19, 1989, during our meeting regarding my Department's
monthly report, and the format you desired, you requested a preliminary
plan and schedule for the Transportation Plan Update, by Friday, June 23,
1989. Attached is that information.
This is related to your request in the June 19, 1989 memo to Frank Trando
and I. (Copy Attached). Therefore, I am copying Frank for his review and
comment on this information.
RRD /lsg
ac: Frank Trando, Deputy City Manager /Finance Director
STUDIES
M
"PRELIMINARY" PLAN AND SCHEDULE
FOR
UPDATING CITY OF COPPELL'S
THOROUGHFARE PLAN
July 3, 1989 Submit City Council packet requesting authorization to
receive proposals for professional services to update
the city of Coppell's Thoroughfare Plan.
July 5, 1989 Staff review and comment on that packet.
July 11, 1989 City Council consider and approve the solicitation of
proposals for professional services.
July 12, 1989 Send out solicitation letters requesting (RFP's).
August 2, 1989 Receive RFP's /Selection Committee reviews RFP's and
oral presentations.
August 14, 1989 Submit agenda packet with Committee's recommendation
to negotiate with Firm "A" for a contract.
August 22, 1989 City council authorize the City Manager to negotiate a
contract for professional services not to exceed
$35,000.
August 29, 1989 City Manager signs contract and authorizes the
consultant to proceed.
November 1, 1989 Estimated completion of study depending upon final
scope of work and involvement of non -Staff (Citizens
Committees, etc...).
November
16,
1989
Presentation
to
Planning and
Zoning
Commission.
November
28,
1989
Presentation
to
and approval
by the
City Council.
MEMORANDUM
June 19, 1989
TO: Russell Doyle, City Engineer
Frank Trando, Deputy City Mana;�)V FROM: Alan D. Ratliff, City Manager
SUBJECT: Thoroughfare and Transportation Study West of
Denton Tap Road
In accordance with an opinion provided by Boyd London, we
can conduct subject studies from the approved CIP funds.
Please initiate action to secure City Council's approval to
seek proposals to revise the City of Coppell's thoroughfare
plan and accomplish the following:
1. Study and recommend necessary changes to the major
thoroughfare system for the area west of Denton Tap.
2. Review and develop recommendations for ramps along the
Phase I of SH 121 upgrade.
3. Review design of intersections as specified in SH 121
upgrade and submit an opinion and recommendation to the
Coppell City Council and State Highway Department of
the most efficient and effective interchange design.
I would like to present this project proposal to the City
Council at the July 11th meeting.
ADR /dgc
THOROUGH.MEM
THOMPSON INTERESTS
January ]0.. 1989
Mr. Alan Ratliff
Coppell City Manager
P.O. Box 478
Coppell, TX 75019
Dear Alan:
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This letter is to inform you that the Coppell Commercial
Landowners Association has approved the enclosed modification
of the road plan in west Coppell used in your Comprehensive
Master Plan.
I sincerely hope that you will soon make this modification to
your plan.
Sincerely,
William G. son
President o CCLA
WGT /i s
8333 DOUGLAS • SUITE 1 5 1 ❑ • DALLAS, TEXAS 75225-581 1 • (21 4) 369 -5200
Item 14: Presentation by Councilman Morton of legislative changes
affecting cities resulting from the Seventy -First Regular
Session of the Texas Legislature.
Councilman Morton indicated that he would like to withdraw this item and
place it on the July 25, 1989 City Council Meeting. Item was withdrawn
by Mayor Wolfe.
Item 15: Discussion and consideration of authorizing the City Manager
to enter into a contract for professional services with
Kimley -Horn and Associates, Inc. for the technical
Traffic /Transportation Engineering Review, analysis and
recommendations on the proposed freeway design on SH121
between the city limits line to the south and Denton Creek to
the north for an amount not to exceed $8,000.
Following discussion on this item, Councilman Morton moved that the
Council authorize the City Manager to enter into a contract with
Kimley -Horn & Associates for technical Traffic /Transportation
Engineering Review analysis. Councilman Cowman seconded the motion;
motion carried 6 -0 with Mayor Pro Tem Wilkerson, Councilmen Thomas,
Morton, Cowman, Robertson and Nelson voting in favor of the motion.
Item 16: Discussion and consideration of authorizing the City Manager
to solicit technical professional Traffic /Transportation
Planning and Engineering Services for the study of the City of
Coppell's current Major Thoroughfare Plan west of Denton Tap
Road and recommending necessary changes.
City Engineer Russell Doyle made the presentation to the Council stating
that the City has received two (2) requests to revise or modify the
City's current Thoroughfare Plan. Following discussion on this item,
Councilman Thomas moved that the City Manager be authorized to solicit
technical professional services for the study of the City of Coppell's
current Major Thoroughfare Plan, and that developers be contacted to
participate in this project. Councilman Cowman seconded the motion;
motion carried 4 -3 with Councilmen Cowman, Morton and Thomas voting in
favor of the motion; Mayor Pro Tem Wilkerson and Councilmen Robertson
and Nelson voting against the motion. Mayor Wolfe broke the tie voting
in favor of the motion.
Item 17: Consideration of appointing a City Council Study Committee
consisting of three (3) Councilmen to investigate advantages
and disadvantages and /or concerns with economic /development
Project Mercury - requested by Mayor Wolfe.
Mayor Wolfe stated that this item would be withdrawn and placed on the
July 25, 1989 City Council Meeting.
Item 18: Consideration of approving a variance to the sign ordinance
allowing the temporary placement of a sign on Denton Tap
promoting the Texas ABM Project- requested by Mayor Wolfe.
Following discussion on this item, Councilman Morton moved that a
variance for the placement of a sign on the North Texas Regional
Training Center site be approved for a period of six (6) months from
July 18, 1989. The sign will have dimensions of eight (8') feet by
sixteen (16') feet. Councilman Nelson seconded the motion; motion
carried 6 -0 with Mayor Pro Tem Wilkerson, Councilmen Thomas, Morton,
Cowman, Robertson and Nelson voting in favor of the motion.
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