CF-Andrew Park 2-CN 951220Ill
I,, Halff Associates
ENGINEERS · ARCHITECTS · SCIENTISTS
PLANNERS · SURVEYORS
.... ..? .C
8616 NORTHWEST PLAZA DRIVE
DALLAS, TEXAS 75225
(214) 739-0094
FAX (214) 739-0095
December 20, 1995
AVO 1008.95.8015
Mr. Kenneth M. Griffin, P.E.
Assistant City Manager/Director of Public Works
City of Coppell
255 Parkway Blvd.
Coppell, Texas 75019
Re: FEMA Map Revisions
Dear Mr. Griff'm:
Halff Associates is pleased to present this fee proposal for FEMA map revisions at Andrew Brown Park
(West), Deforest Service Center, and the proposed Coppell Senior Citizens Center on Coppell Road.
Generally, the services will consist of a Conditional and final Letter of Map Revision application for
Andrew Brown Park and a Letter of Map Amendment for the Coppell Senior Citizens Center. The map
amendment for the Deforest Road Service Center will be accomplished as a part of the Andrew Brown
Park CLOMR.
The entire hydraulic engineering, permitting, and surveying effort can be completed for a lump sum fee
of $28,700. A summary of the work plan and fee breakdown is shown on Exhibit A. A suggested
schedule is shown on Exhibit B. Detailed Scopes of Work for the individual map amendment/revision
applications are shown on Exhibits C, and D.
Please call if I can answer any questions concerning this proposal or the map revision process. We look
forward to assisting the City of Coppell with this important permitting effort. Please authorize by
signing below and remm one copy for our files.
APPR07: TOM MORTON, MAYOR
DATE:
DALLAS
Sincerely,
HALFF ASSOCIATES, INC.
Walter E. Ski M~~, P.E.
Vice President
· FORT WORTH · HOUSTON · ARLINGTON · McALLEN · CHICAGO
TRANSPORTATION · WATER RESOURCES · LAND,DEVELOPMENT · MUNICIPAL · ENVIRONMENTAL ° STRUCTURAL
MECHANICAL. ELECTRICAL. SURVEYING. GEOGRAPHIC INFORMATION SYSTEMS
~/~,/~ ARCfiflTECT/URE · LANDSCAPE ARCHITECTURE· PLANNING
Exhibit A
Work Plan and Fee Summary
Andrew Brown Park, Deforest Road Service Center,
and Coppell Senior Citizens Center Map Revisions
Task
Andrew Brown Park/Deforest Road Service Center
I. Base map Preparations
II. Field Surveys
III. Stream Hydraulics and CLOMR Application
IV. As-Built survey and Final LOMR Application
Subtotal
Fee
$ 2,100
$ 2,100
$ 9,100
$ 4,600
$17,900
Coppell Senior Citizens Center
I. Base Map Preparation.
II. As-built Surveys
III. Stream Hydrology, Hydraulics, and LOMA
Application
$1,200
$1,100
$ 8,500
Total $ 28,700
Task Name Duration
Start A Brown Park/Deforest Service Center CLOMR Od
Base Map Preparations 15d
Field Surveys 1Od
Stream Hydraulics/CLOMR Application 20d
CLOMR Review/Approval 90d
Park Construction 90d
As-built SurveylLOMR Application for A Brown Park 15d
Start Coppell Service Center LOMA Od
Map Preparation 10d
As-built Surveys 7d
Stream Hydmlogy,Hydraulics,LOMA Application 20d
LOMA Review/Approval 90d
EXHIBIT B
Suggested Schedule
January February March April May June July I
/
'3117 11412112si 4 11 lsl251 3 10 17 24 3~ 7 1141=11=s 5 1= lg 25 2 9 116123 30 7 114121 '=s 4
314
3125
715
7/8
1115
7i25
Project: Coppell Map Revisions
Date: 1/15196
Task
Progress
Milestone
Page 1
Summary
Rolled Up Task
Rolled Up Milestone
' Rolled Up Progress
Exhibit C
Scope of Work
City of Coppell
Andrew Brown Park - West
DeForest Road Service Center
Letters of Map Revision
December 1995
I. Basemap Preparation
A. Obtain proposed park improvements site plan fi:om Mesa Design Group.
B. Obtain Deforest Road Service Center site plan fi:om the city.
C. Obtain official city topographic map electronic files.
D. Plot topography at Andrew Brown Park West.
E. Plot topography at Deforest Road Service Center.
F. Transfer Architects site plan to base map, show benchmarks on plan, add legend, notes, north
arrow, scale etc.
G. Create a location map for the application.
II. Reconstruction Surveys.
A. Site Reconnaissance.
B. Locate and use nearest FEMA Reference Mark.
C. Survey spot elevations in vicinity of proposed improvements at Park.
D. Survey first floor elevations and spot elevations at existing Deforest Road Service Center.
E. Process field data and check for accuracy and closure.
F. Plot survey information.
Conditional Letter of Map Revision (CLOMR) application, to the Federal Emergency
Management A~encv (FEMA).
A. Flood Insurance Study Hydraulics.
1. Contact FEMA Project Library to obtain current FIS effective models.
2. Obtain LOMR information for recent nearby projects fi:om consultants.
3. Locate, execute and debug, duplicate effective FIS model, plot cross-sections and profile.
4. Compare results to current FEMA FIS effective model, update as needed.
5. Build pre-project condition model to fit improvements and include recent LOMR'S
6. Execute and debug pre-project model, plot cross-sections and profile.
7. Compare to FEMA duplicate effective (base) model, construct summary tables.
8. Locate current effective FIS Floodway model.
Halff Associates, Inc. 1 1008.95.8015
Exhibit C
Scope of Work
9. Modify Floodway model consistent with pre-project conditions model.
10. Execute and debug Floodway model, construct summary table.
11. Build CLOMR hydraulic model based on proposed changes in Park.
12. Execute and debug model, plot proposed cross-sections and profile.
13. Compare to pre-project model, prepare summary tables.
14. Modify Floodway model to reflect proposed project.
15. Execute and debug model, prepare summary table.
16. Create hard copy and digital copy of effective, pre-project and proposed project hydraulic
models.
B. Complete FEMA CLOMR forms (MT-2) and attachments.
1. Form 1 - Revision Requester and Community Official Form.
2. Form 2 - Professional Engineer Certification Form.
3. Form 4 - Riverine Hydraulic Analysis Form.
4. Form 5 - Riverine/coastal Mapping Form
C. Prepare Miscellaneous tables.
1. Water surface elevation check table for CLOMR.
2. Water surface elevation and velocity comparison table for FIS discharges.
D. Project site plan.
1. Edit site plan exhibit to include proposed flood plain, floodway, benchmarks, etc.
2. Plot site plan exhibit for application.
E. Revise Flood Insurance Rate Map (FIRM) Community-Panel No. 48017 0010 E
1. Locate panel.
2. Delineate and digitize FIS FIRM map centerline, flood plain, floodway.
3. Merge FIS information with site plan exhibit.
4. Overlay proposed project delineation at FIS FIRM map scale, for modified FIRM Exhibit.
F. Other exhibits.
1. Compare pre-project with proposed project FIS model cross sections
2. Geotechnical or soils report excerpts by others.
3. Profile plot comparing pre-project with proposed project conditions.
Halff Associates, Inc. 2 1008.95.8015
Exhibit C
Scope of Work
G. Report Writing
1. Letter of transmittal.
2. Table of contents, figures, addenda, and list of tables.
3. Project description.
4. Compile photographs for report..
H. Assemble CLOMR application
1. Generate report, edit as needed.
2. Review, sign and seal report and plans.
3. Copy report and exhibits 5 times.
4. Assemble and bind 5 copies of report.
I. CLOMR Submittal
1. Meet with the City for review and signatures
2. Submit to FEMA Headquarters via overnight mail. The Initial Review Fee ($560) is not
included in the budget. Additional review and mapping fees will be required but amounts are
unknown at this time. These additional fees are not a part of this budget.
3. Mail copies to FEMA Region VI office.
J. CLOMR Review and Coordination
1. Publish public notice of floodplain change in the official local newspaper.
2. Coordination with FEMA during review stage.
IV. Final letter of Map Revision (LOMR) Application to FEMA. (Scope and Budeets
assume Pro|ect is built as planned and revisions to CLOMR hydraulics are not needed.
A. As built surveys.
B. Update Site Map with As-built survey information.
C. Complete LOMR Forms (lVIT-2) and attachments.
1. Form 1 - Revision Requester and Community Official Form.
2. Form 2 - Professional Engineer Certification Form.
3. Form 4 - Riverine Hydraulic Analysis Form.
4. Form 5 - Riverine/coastal Mapping Form.
D. Assemble LOMR application.
Halff Associates, Inc. 3 1008.95.8015
Exhibit C
Scope of Work
E. LOMR Submittal to FEMA Headquarters.
F. LOMR review and coordination.
V. Items to be Provided by City, as Necessary_ and When Available.
· City topographic mapping electronic files.
· Review and Application fees, if any.
· Plats
· Site plans
· Deeds
· Compaction test results.
· Geotechnical studies.
VI. Tasks Not Included in Scope.
404 (Wetlands) permit applications.
Other special environmental studies.
Drainage or flood control design services.
Preparation of Construction Documents.
Boundary surveys.
Halff Associates, Inc.
4
1008.95.8015
Exhibit D
Scope of Work
City of Coppell
Coppell Senior Citizens Center
Letter of Map Amendment Application
December 1995
I. Basemap Preparation
A. Obtain proposed site plan.
B. Plot topo at proposed Coppell Senior Citizens Center.
C. Transfer site plan to base map, show benchmarks on plan, add legend, notes, north an'ow, scale
etc.
D. Create a location map for the application.
II. As-Built Surveys.
A. Site Reconnaissance.
B. Locate and use nearest FEMA Reference Mark.
C. Survey first floor elevations and spot elevations in vicinity of Center.
D. Process field data and check for accuracy and closure.
E. Plot survey information.
IH. Letter of Map Amendment LOMA application, to the Federal Emerlten~ Mnn_agement
A~enev (FEMA).
A. Flood Insurance Study Hydraulics and Hydrology.
1. Contact FEMA Project Library to obtain current FIS effective models.
2. Obtain LOMR information for recent nearby projects from consultants.
3. Locate, execute and debug, Stream G-1 hydraulics model, plot cross-sections and profile.
4. Compare results to current FEMA FIS effective model, update as needed.
5. Determine FIS discharges at Coppell Road using Coppell Storm Water Mgrnt. Study HEC-1
Model.
6. Extend FIS hydraulic model to Coppell Road for revised existing conditions.
7. Execute and debug revised FIS model, plot cross-sections and profile.
8. Locate current effective FIS Floodway model.
9. Modify Floodway model consistent with revised FIS model.
10. Execute and debug Floodway model, construct summary table.
HalffAssociatcs, Inc. I 1008.95.8015
Exhibit D
Scope of Work
11.
Create hard copy and digital copy of effective, pre-project and proposed project hydraulic
models.
B. Complete FEMA LOMA forms (MT-l) and attachments.
1. Form 1 - Property information.
2. Form 2 - Elevation information.
3. Form 3 - Hydrologic Analysis (MT-2)
4. Form 4 - Riverine Hydraulic Analysis Form (MT-2).
C. Prepare Miscellaneous tables.
1. Water surface elevation check table for LOMA.
2. Water surface elevation and velocity comparison table for FIS discharges.
D. Proiect site plan.
1. Edit site plan exhibit to include corrected floodplain and floodway, benchmarks, etc.
2. Plot site plan exhibit for application.
E. Revise Flood Insurance Rate Map (FIRM) Community-Panel No. 48017 0010 E
1. Locate panel.
2. Delineate and digitize FIS FIRM map centefline, floodplain, floodway.
3. Merge FIS information with site plan exhibit.
4. Overlay delineation's at FIS FIRM map scale, for modified FIRM Exhibit.
F. Other exhibits.
1. Plot cross sections for revised FIS model cross sections.
2. Soils information.
3. Profile plot.
G. Report Writing
1. Letter of transmittal.
2. Table of contents, figures, addenda, and list of tables.
3. Project description.
4. Compile photographs for report.
HalffAssociates, Inc. 2 1008.95.8015
Exhibit D
Scope of Work
H. Assemble LOMA application
1. Generate report, edit as needed.
2. Review, sign and seal report and plans.
3. Copy report and exhibits 5 times.
4. Assemble and bind 5 copies of report.
I. LOMA Submittal
1. Meet with the City for review and signatures
2. Submit to FEMA Headquarters via ovemight mail. An Initial Review Fee is not included in
the budget and should not be required as long as submittal is for map correction.
3. Mail copies to FEMA Region VI office.
J. LOMA Review and Coordination
IV. Items to be Provided by City, as Necessary and When Available.
City Topographic Mapping Electronic Files.
Review and Application fees, if any.
Plats
Site Plans
Deeds
Geotechnical Studies.
V. Tasks Not Included in Scope.
404 (Wetlands) permit applications.
Other special environmental studies.
Preparation of Construction Documents.
Boundary Surveys.
Halff Associates, Inc. 3 1008.95.8015
INVOICE
HALFF ASSOCIATES, INC.
ENGINEERS * SC~FI~STS * SURVEYORS
8616 Northwest Plaza Drive
Dallas, Texas 75225
(214) 739-0094
COPPELL, CITY 0F
PUBLIC WORKS DEPT
255 PARKWAY BLVD
COPPELL, TX 75019
COPPEL
INV. DATE : 03/21/96
INVOICE # : 041441
PROJECT # : 15254-
CLIENT REF:
COPPELL/FLOOD PLAIN MAP REVISIONS
ATTN: MR. KEN GRIFFIN, PE
RE: PREPARE STUDIES & APPLICATIONS FOR
LETTERS OF MAP REVISION & AMENDMENT
ANDREW BROWN PARK, DEFOREST SERV CTR
& COPPELL SR CITIZENS CTR IN COPPELL
FOR PROFESSIONAL SERVICES
RENDERED THROUGH 02/25/96
TOTAL FEE AUTHORIZED
28,700.00
PERCENT COMPLETE AS OF 02/25/96
6.36%
FEE EARNED TO DATE
* 1,824.58
LESS PREVIOUS BILLINGS
* .00
TOTAL THIS INVOICE **
AMOUNT DUE THIS INVOICE **
1,824.58
1,824.58
TERMS: NET 30
ORIGINAL
PURCHASING USE ONLY
Vendor Number
Name
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E S T I M A T E D ACCOUNT NUMBER 10 DIGITS
UNIT UNIT EXTENDED DESCRIPTION OR ORDERED ITEM(S)
MEAS. PRICE PRICE FUND DEPT ACCOUNT
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Estimated
Total ,-
Cost - Signature gf RequestOr date
Suggested Vendors: ' d'~, ..... ,. ,
· Slgnatdr® of Del~artment Dii'ector ,' date
/ Budget Review date
Departmental Reference Number
ORIGINATOR'S
(~) Name
,ddress ~~~~_~ ~_~ '
The Ci ' Future Departme~t ' '/'
~ Requisition ,,
Form
Date Needed Telephone Number / Extension
., 0].7769
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CITY (~F COPPELL
ACCOUNTS PAYABLE DEPARTMENT
P.O. BOX 478
COPPELL, TEXAS 75019
214 / 462-0022
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PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES SUBMITTED.
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