DR0801-CS080910
Rhonda Adloo
From:Keith Marvin
Sent:Wednesday, September 10, 2008 4:45 PM
To:monica.scrivner@verizon.com
Subject:Re: Chaucer Estates - Pond Dredging
Thank you for getting back to me. I will still try to get on the September 23rd meeting agenda. We will have to craft
some sort of agreement, and our City Attorney is looking into that now.
I'll get back to you when I have a better idea how we are going to make this work.
Keith
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
>>> <monica.scrivner@verizon.com> 9/10/2008 3:28 PM >>>
Yes, the board has decided to go with the $75,000 instead of the dredging
project. What are our next steps?
Also, Ken Griffin had mention that if we ever decide to dredge, that the City could help us out with some of the project
management - i.e.
inspections, checking on the work. This is with the understanding that the City would have no liability. I would like to
make some notes for the future - i.e. who we could call if we ever proceeded with the pond dredging and what the City
could help us out with.
Thank you!! Let me know what we need to do next!
Monica
"Keith Marvin" <KMARVIN@ci.coppell.tx.us>
09/10/2008 02:41 PM
To
Monica A. Scrivner/EMPL/TX/Verizon@VZNotes cc
Subject
Re: Chaucer Estates - Pond Dredging
1
Have you had a chance to discuss this with the board yet?
Thanks,
Keith
-----Original Message-----
From: <monica.scrivner@verizon.com>
To: Keith Marvin <KMARVIN@ci.coppell.tx.us>
Sent: 9/4/2008 3:05:53 PM
Subject: Re: Chaucer Estates - Pond Dredging
We will see you then.
Monica
"Keith Marvin" <KMARVIN@ci.coppell.tx.us>
09/04/2008 02:34 PM
To
Monica A. Scrivner/EMPL/TX/Verizon@VZNotes cc
Subject
Re: Chaucer Estates - Pond Dredging
That works for me.
Keith
-----Original Message-----
From: <monica.scrivner@verizon.com>
To: Keith Marvin <KMARVIN@ci.coppell.tx.us>
Sent: 9/4/2008 2:25:54 PM
Subject: Re: Chaucer Estates - Pond Dredging
Keith -
We can meet at 8 am tomorrow morning. Does that work for you?
Monica
2
"Keith Marvin" <KMARVIN@ci.coppell.tx.us>
09/04/2008 01:45 PM
To
Monica A. Scrivner/EMPL/TX/Verizon@VZNotes cc
Subject
Re: Chaucer Estates - Pond Dredging
I could meet late today, or in the morning. That would give you the weekend to get together with the board.
Let me know when you want to come in.
Keith
-----Original Message-----
From: <monica.scrivner@verizon.com>
To: Keith Marvin <KMARVIN@ci.coppell.tx.us>
Sent: 9/4/2008 1:34:04 PM
Subject: Re: Chaucer Estates - Pond Dredging
Keith -
Kirby & I would like to meet with you again before we can give you an answer. I think we have some questions that will
assist us with making the best decision for Chaucer. What is your availability? Early morning or late afternoon works
best for me.
I understand we need to get this resolved quickly. We would like to meet with you and then take a day or two to get
back with the board.
Thank you so much!
Monica
"Keith Marvin" <kmarvin@ci.coppell.tx.us>
09/04/2008 01:30 PM
To
Monica A. Scrivner/EMPL/TX/Verizon@VZNotes cc
Subject
Re: Chaucer Estates - Pond Dredging
3
Ms. Scrivner,
How did the board meeting go last night?
I am hoping to bring an item to the September 23rd council meeting to take
some action on this project before the end of our fiscal year.
Thanks.
Keith
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
>>> <monica.scrivner@verizon.com> 8/29/2008 1:51 PM >>>
Hi Keith,
First, thank you for taking the time to meet with us last week. The Chaucer board is meeting next Wed. 9/3. I will have
an update for you on Thurs. after that meeting.
Have a good long weekend.
Monica
"Keith Marvin" <kmarvin@ci.coppell.tx.us>
08/29/2008 11:27 AM
To
Monica A. Scrivner/EMPL/TX/Verizon@VZNotes cc
Subject
Re: Chaucer Estates - Pond Dredging
4
Ms. Scrivner,
I just wanted to follow up after our meeting last week to see if the HOA has had a chance to consider how to proceed
relative to the pond dredging project.
Thanks,
Keith
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
>>> <monica.scrivner@verizon.com> 8/13/2008 11:32 AM >>>
Keith -
Would you be available at 4:30 pm on Tues 8/19? Or I could be there at 4 pm if we need more time.
Kirby -
Does this work for you?
Thanks,
Monica
"Keith Marvin" <kmarvin@ci.coppell.tx.us>
08/11/2008 04:46 PM
To
Monica A. Scrivner/EMPL/TX/Verizon@VZNotes cc
Subject
Re: Chaucer Estates - Pond Dredging
I'm open all day Tuesday the 19th. Let me know what time works best for you.
Thanks,
Keith
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Keith Marvin, P.E.
Project Engineer
(972) 304-3681
>>> <monica.scrivner@verizon.com> 8/8/2008 12:18 PM >>>
Keith,
Could we meet sometime the week of Aug. 18? Early in the week will be fine. Kirby will be back for London then.
Thank you,
Monica
"Keith Marvin" <kmarvin@ci.coppell.tx.us>
08/08/2008 10:53 AM
To
Monica A. Scrivner/EMPL/TX/Verizon@VZNotes cc "Ken Griffin" <KGRIFFIN@ci.coppell.tx.us> Subject
Re: Chaucer Estates - Pond Dredging
Ms. Scrivner,
We have opened bids on this project. We received only one bid for the project. This bid was within our projected
budget for the project.
We would like to sit down and discuss the project with the HOA prior to moving forward. Are you available to meet next
week?
Thanks.
Keith
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
>>> <monica.scrivner@verizon.com> 7/30/2008 9:00 AM >>>
I think that sounds like a good idea. Will you contact me when a contractor has been selected? For now, just use me as
the point of contact.
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Another question, (I know I will be asked this by a homeowner(s)) what will be the $$ responsibilities of the HOA during
this project? It sounds
like we are expected to take care of disconnecting the fountain, should I
expect other items to occur? I need to give the board a heads-up.
Basically, need to know when $$ cost will be paid for by the City & when
the HOA will be expected to pay.
Thank you,
Monica
"Keith Marvin" <kmarvin@ci.coppell.tx.us>
07/30/2008 08:47 AM
To
Monica A. Scrivner/EMPL/TX/Verizon@VZNotes
cc
Subject
Re: Chaucer Estates - Pond Dredging
I'm not sure what is required at this point either. Perhaps when we get a
contractor on board they can meet with your maintenance company and figure
it out.
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Keith
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
>>> <monica.scrivner@verizon.com> 7/29/2008 3:59 PM >>>
Keith -
Don't mean to be dense - but just want to make sure what I need to have
done. Where should the fountain be disconnected from? We can turn the
fountain 'off', but it sounds like more than turning the fountain 'off'.
As you can see, I'm an accountant and not an engineer!!
Thanks,
Monica
"Keith Marvin" <kmarvin@ci.coppell.tx.us>
07/29/2008 03:14 PM
To
Monica A. Scrivner/EMPL/TX/Verizon@VZNotes
cc
Subject
Re: Chaucer Estates - Pond Dredging
It would be best if you were able to have it disconnected before we begin
work. Let us open bids and award a contract before you actually
disconnect it though.
I'll get back with you after we open bids to give you a better schedule.
Keith
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
8
>>> <monica.scrivner@verizon.com> 7/29/2008 3:09 PM >>>
Thank you for getting back to me. That is great news.
On the fountain, do you need us to take care of disconnecting it before
the work begins? We have a company that we call when we have problems. I
just want to make sure I understand what you need so I can get you an
answer!!
Thanks again,
Monica
"Keith Marvin" <kmarvin@ci.coppell.tx.us>
07/29/2008 03:03 PM
To
Monica A. Scrivner/EMPL/TX/Verizon@VZNotes
cc
"Ken Griffin" <KGRIFFIN.Town_Center.City_of_Coppell@ci.coppell.tx.us>
Subject
Re: Chaucer Estates - Pond Dredging
Ms. Scrivner,
We currently have this project out to bid. We will open bids on August
5th. I anticipate work beginning on the project in September.
One question that has come up relates to the fountain in the middle of the
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pond. Who do we need to coordinate with as far as disconnecting that
while the work is done?
Keith.
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
>>> <monica.scrivner@verizon.com> 7/25/2008 1:32 PM >>>
Hi Ken,
I'm just following up with you from correspondence we had back in May. I
wanted to see if a date has been scheduled for the Pond Dredging at
Chaucer Estates?
Thank you,
Monica Scrivner
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