MA1009-MP130204tnp
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Project Status Report
To: John Elias and Keith Marvin
From: Kyle Dykes
cc: Tim May
Date: February 4, 2013
RE: Andy Brown Erosion Phl & Alex Drive Canal - 100% Plans (Out for bid)
(CPL 11185 & CPL 11248)
We have completed the 100% plans and specifications for bidding. The project is scheduled to advertise
today, with an anticipated bid opening date of February 21, 2013. The following is a summary of progress
since the last Project Status Report (dated 12/21/12).
1) 90% Plans were submitted for review on 1/15/13.
2) 90% Review — In lieu of written comments, the City scheduled a review meeting with TNP on
1/24/12. The following is a summary of the minutes from that meeting.
a. Keith confirmed with the City building official that the railing shown above the wall
south of the Parkway Blvd. is not required by law. The City elects to fence this area off
from the end (w /a gate) and not construct the safety rail along the top of the wall.
b. Clarify on the plans that the work platform means and method is one alternative, and
the contractor is free to utilize other methods to accomplish the work.
c. Specify frequency and or location of wall drain tiles.
d. Add to the Bid Proposal schedule a brief description of each respective Unit.
e. Pumping and dewatering was discussed at length, regarding bid procedures, where to
pump to, and recharging the lake after construction. The consensus was to bid this item
as lump sum with 50% payable upon initial dewatering, and the remaining amount paid
monthly over the course of construction. If available, the central lake may be recharged
from the large east lake in preparation for the Spirit of Coppell celebration.
f. The incentive /disincentive schedule was discussed at length. The consensus was to
allow a maximum incentive of $40,000 based on $2,000 per day (prior to July 1, 2013),
and only for completing Unit's Al and A2. A disincentive of $2,000 per day would also
apply, with no maximum. Unit B will follow the standard liquidated damages schedule
with no incentive.
g. The project schedule was discussed at length, including advertising, bidding, contract
awarding, and construction. The following is the anticipated schedule as discussed:
• February 4th
1St Advertisement
• February 14th
Pre -Bid meeting — 10:00am, City Hall
• February 21St
Bid Opening — 10:00am, City Hall (no later than 2/28)
• March 1St
Award letter to John
• March 4th
Park Board Award
• March 8th
Pre - Council Package
• March 12th
Council Award
• March 26th
Notice to Proceed
Fort Worth - 1 100 Macon Street- Fort Worth, Texas 76102 - 81 7.336.5773 Dallas - 17304 Preston Road, Suite 1340 - Dallas, Texas 75252 - 21 4.461.9867
Denton - 1517 Centre Place Drive, Suite 320- Denton, Texas 76205- 940.383.4177 Sherman- 200 North Travis Street, Suite 500-Sherman, Texas 75090- 903.870.1089
3. Final QA /QC — After addressing City review comments performed a final internal QA /QC
review meeting. Discussion items included the following:
a. Clarify details for Geoweb typical section so the contractor can tell where the intended
top of slop is to be.
b. Verify the rock rip -rap gradation for the canal — the gradation seems too small.
c. Match the top of the central lake outfall box with the top of wall, rather than rising two
feet above it. This should look better, and the rail should serve as sufficient barrier to
the outfall.
d. Try to achieve 2% minimum slope above the wall.
e. Several items were clarified regarding call outs, hatch patterns, notes, and other.
f. Add safety rail at all four corners of the pedestrian bridge. The wall rises to more
than 30" above the water surface in these areas.
g. Access ramps and /or stairs were recommended for all segments. This item has not
been fully evaluated, but could be added by addenda if desired.
4. Upon addressing the internal QA /QC comments the plans and specifications were prepared
and submitted for bidding purposes on 2/4/13.
Action Items:
• City will advertise the project.
• TNP will contact potential contractors that may be desirable for this project.
• TNP will evaluate access ramps into the lake and /or canal at the City's request.
• City and TNP will field contractor questions related to the bid and assist /prepare addenda as
needed.
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