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CF-TownC CHR2-CS 970417 04-21-97 A71:76 IN PHILLIPS SWA'GER ASSOCIATES Architects/Engineers/Planners 12404 Park Central Drive, Suite 240 Dallas, TX 75251-1819 April 17, 1997 MEMORANDUM NO. 4 Re: Cop~on Phase I~ Those in Atten~'I,7.c'~ Sheri Moino City of Coppell Lee Stone City of Coppell Mr. Ken Grifftn City of Coppell Jerry Cluck Hisaw & Associates Bill Morgan Hisaw & Associates Representative from Sargent Representative from ACS Geoff Spaete Phillips Swager Associates (PSA) Purpose: Coppell Town Center Phase II Renovation -Progress Meeting 3/7 ACS has not provided drop locations for data connections. Rick Moore is to review drawings and return to Hisaw & Associates. 3/8 PSA has sent an RFP to Hisaw & Associates for demolition and installation of the wall at Corridor #165 and I.S. Manager #162. New Business: 4/1 Bill Morgan gave PSA the subcontractor list plus the submittals list. Glazing for the Council Chambers were added to the submittal list. 4/2 Shed Moino gave PSA the attached record of conversations with Hisaw & Associates. 4/3 Jerry Cluck pointed out that there are plumbing risers located in the chase where Room #126 is to be located. According to his plumber these lines cannot be removed. This would prevent Door 126 from being installed as shown on the plans. After inspection of this area with Bill Morgan, it was found that one of the risers is already capped off just above the ceiling. But the other line appears to be in use by the new sink on the second floor. Jerry is to F~nd out if that line can be rer6uted to Break #116 and the line be removed at the door location. ACTION: Hisaw & Associates. 4/4 Sheri Moino pointed out that she noticed earlier that Door #112 was not installed per Addendum #1. She notified Jerry Cluck and he made the changes, however'the glass that was to be the side lite of the door will not fit in the space provided. Bill Morgan said that the side lite could be set in the adjacent wall where the door was originally placed. Sheri will get with the person who will occupy that office and let PSA know if they want the glass there. ACTION: City of Coppell. 4/5 Room 118 - The north wall was moved out 1' - 0" still providing a 5' - 0" corridor at Corridor//105. Jerry also noted that the columns in Corridor #119 protrude further from the wall than what PSA drew on the plan. 4/6 The door frame and sidelite separating Corridor//105 and Waiting//111 were removed but the glass was broken. Hisaw to replace glass and install as indicated in Addendum//1 at Door//154. ACTION: Hisaw & Associates. 4/7 Doors R123 and R124 are drawn in the wrong location on PSA's plans. They are actually located toward the southern wall of each room they serve. City of Coppell prefers this location but wants the light switch located on latch side of the door. The light switches will have to be moved. ACTION: Itisaw & Associates. 4/8 The demolition of the jail is supposed to begin April 15, 1997. Once this is done, Jerry can lay out the new wall locations of the HR Office to see if Door//126 will fit at the location of the pipe chase. The above summation is our interpretation of the items discussed and decisions reached at the above referenced meeting. Any persons desiring to add to or revise the notes are requested to put their comments in writing to the Architect within 10 days, otherwise the above will stand as written. Sincerely, PHILLIP~~ R~. GeOffrey SpaetS'"' x4 , Distribution: Point of Contacts Gregory Schon, PSA 408740\mem4-y2. wp TOWN CENTER RENOVATION PHASE II CONVERSATION LOG Week of April 7: -1) Contractor needs verification of phones, computers, radios, etc. still possibly connected to new Justice Center. Sheri met with Gary Nix and got list of contacts for Wiltel, Motorola, GTE, and ICS to verify connections. Contacts were given to ICS Rick Moore to verify hookups prior to next week's demolition activities. 2) Sheri contacted Stuart Electric and requested inspection on Monday (4/14) of UPS panel to verify if connections are still made at new Justice Center. 3) Contractor advised that new ceiling grid may be needed on first floor. PSA to request cost for new ceiling so decision can be made. 4) Crown molding in first floor reception area is custom and will be difficult to match. PSA is contacting mill work designers to find an alternative crown molding to reinstall at the Information Desk/Water Billing Counter area. 5) ACS Dataline and ICS Department requested the use of 3'x3' area where water fountain comes out to be enlarged to increase Room 162 size. Contractor said it should be no problem to do. PSA authorized to prepare change order for this work so City can make decision. If approved, this work should be incorporated in Phase I so that file servers can be relocated during Phase II, and not during Room 162 renovation. 6) Lee Stone, PSA, Sheri, and Contractor walked through the building (4/9). Chief Building Official signed permit and returned to Sheri (in file under Town Center Renovation Phase II). 7) Fire Department/Lee Stone verified requirements for cutting torch activities. 8) Power supply was disconnected to Police radio equipment still housed at Town Center penthouse. Power was restored until Monday. Week of April 14: 1) Hot water/water off at Town Center. Plumber draining lines to install separate shut off valves, etc. Water turned on by 12:00 noon. 2) Sprinkler company was in to prepare jail cell area for removal. Fire Alarm system down for approximately 1 hour. Fire Marshall, Fire Alarm Company, and Police Dispatch notified. 3) Motorola was notified by Gary Nix regarding the possibility of relocating antenna and radio equipment to the new Justice Center. Meanwhile, the UPS system (current power source) needs to be relocated so that demolition activities can continue in the old Police Records room. Sheri requested quote from Electrician to perform this work. 4) Wall frames beginning. Room 112 door is not in accordance with addendum. Pointed out to Jerry Clark. 5) Plumbing in corridor wall at Human Resources in conflict with plan. Need to review with PSA ~/ 6) Sheri contacted Lee Stone to do a site inspection. Lee requested plumber sub to register at Building Inspections as per last week's discussion. 7) Plumbing fixtures, light fixtures, and surplus materials will be placed in fenced area on east side of Town Center. City forces will remove items desired for retainage. Gun cabinet and old raised flooring from Police Department will be placed in storage for Purchasing to auction. Leisure Services requested items for Middle School Restroom remodel project. 8) ~Glass inserts for office doors verified with Jerry Clark. ~'Question about Finance Administrative Secretary and Chief Budget Officer. Need to verify with PSA J 9)./~Glass to be relocated to Purchasing wall as per addendum broke. Detail still shows for smaller giass insert (how to address). 10) Staff to turn air handler off on east side, 1st floor during demolition to avoid contamination.