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CF-TownC CHR2-CS 971028 CITY OF COPPELL TOWN CENTER 255 PARKWAY BOULEVARD COPPELL, TEXAS BID gQ 0997-01 PCI ~1-6516 MINUTES OF PRECONSTRUCTION MEETING FOR ROOFING AND WATERPROOFING October 28, 1997 ~ NAME OF ORGANIZATION: Ron Gordon Price Consulting, Inc. Sheri Moino City of Coppell Leonard Downing City of Coppell Dan Whitfield Moisture Shield, Inc. David Doyle Moisture Shield, Inc. Items discussed are as follows: ~1. Contractor filled-out and submitted Bid Affidavit. ,--,,. ,,--tt~ 31 Contractor needs to get in their Insurance Affidavit. Contractor does not have base limit of $600,000.00 car insurance, has base of $500,000.00 but the Contractor does have a five (5) million dollar umbrella which was approved. 4. Notice to Proceed was issued in wriiing by the City of Coppell on 17 October I997. ~,~'-~ '~.~ Contracts need to be signed and 100% Payment and Performance Bonds need to be submitted. 6. Dan Whitficld is to be the Project Manager for Moisture Shield. Jeff Miller will be the Superintendent for Single Ply Roofing. David Doyle or Al Sistrunk will be Superintendent for remainder of the projects. ~'~I-10/97 " MEETIN~ MINUTES PAGE 1 ~dl',O1-651 $1e.~-r~inu~s p~-~o~ CITY OF COPPELL TOWN CENTER ~ ROOFING AND WATERPROOFING COPPELL, TEXAS ~ 7. Verbal approval for Change Orders will be authorized in order to expedite the project, but a written Change Order must be approved and on file as soon as possible. 8. A list of major suppliers and sub-contractors is to be submitted by the Contractor. 9. A construction schedule is to be submitted by the Contractor. 10. Sunday, December 6~ is thc City of Coppell's Christmas Parade, it is hoped that the Contractor will bc offthe front of building that day. 11. Christmas lights are to be removed by the Contractor but only perimeter lights will be replaced. The vertical strings of Christmas lights will not bc rc-installed. 12. Thc East Parking will be barricaded by the City of Coppell for usc by the Contractor for storage, etc. The last row of parking in the front aI the street can be used by crew members if needed. --~ 13. Th~ City of Goppell is to flag sprinkler heads and supply a site plan of the sprinkler system for the Contractor. 14. Any damage to the sprinkler system or landscaping is the responsibility of the Contractor. A run/test of the sprinkler system will be conducted by the City of CoppelI at the completion of the project. 15. Thc Contractor plans to re-roof the steep shingled area first. 16. The Contractor plans to use bituthane membrane as a temporary flashing to protect against leaks. 17. Thc color chosen for shingles is Slate Blend. The color choice will be verified by Ms. Shed MoinO by October 2g~', 1997. 18. Vents and stacks on single area will be painled to blend into roof. 19. Valley metal to matgh shingles and him and will be Kynar 500 Pre-painted. 20. Contractor will take photos of any parking lot and entrance cracks or other problems prior to deliveries and the start of the job. I*'~.g~,,o.,~21. The City of Coppell is responsible for movement and replacement of satellites. The Contractor is to give at least one (1) days notice. 0.z~,~4. ,.~=~._~ The large radio antenna and associated wiring is to be removed by the City of Coppell ¢~.,i before application of clastomeric coating on concrete equipment pad. 23. Thc Contractor can access elcctrical service at the job site but the 220 high amperage required for the single ply roof seaming machine must be supplied by a Contractor supplied gcnerator. g'~'C~q~&f'24~_.~The Contractor must protect the carpet with plastic protection in areas accessed by the ~ ~ Contractors persom~el. 25. The City of Coppell's hours are 8 AM to 5 PM, Monday through Friday. However, thc Contractor will be issued a back door key. No code or security procedures are required. 26. The Contractor is to u~e counter weight system 1bt safety lines as there is no structural davits to attach to. .-~27. The City of Coppell is to make available the as built structural plans so the Contractor can check locations of I-bearns and joists for staging materials on the roof in cupola area. 28. Ali work to bc cleaned up daily. PCI-10/97 MEETING MINUTES PAGE~ .~ 10~28-1997 I:16PM FROW""~RICE CONSULTING 972~068391 CITY OF COPPELL TOWN CENTER ~ ROOFING AND WATERPROOFING COPPELL, TEXAS ~ .. . 29. Thc Contractor shall 10c responsible for leaks when thc job starts. Areas pointed out to bc leaking at last rain were both small fiat roof areas at the rear of the building and the small fiat area on the front northwest corner. 30. Post a sign at the Justice Center walk area to Town Center if working that area of building. 31. Safety rules were covered and OSHA roles will apply. 32. A written safety program is to be submitted to PCI and the City of Coppell. 33. MSDS shee~ must be submiRed with submil~ls. ---~34. Submittals are not rea~dy yet but are promised to be delivered to PCI's office by October 29'~, I997. 35. Single-ply Manufacturer is Sarna.fil and they will be on the project periodically and will also perform a final inspection. 36. The Contractor has a 24-hour telephone answering system for emergency and after-hour purposes which will automatically contact the person on call. Leonard Downing will be the emergency contact for the City of Coppell and can be reached by his pager number (214) 897-1590. ~ The City of Coppell is to supply the electrician for dis-connects and re-connects of electrical lines and service boxes, as required. 38. It was requested that the Contractor submit a price for Change Order to reset coping stones and seal joints at the front entry planters, drill weep holes in planters and cut out and seal cracks in plaza at the front entry. 39..~ It was requested by the Contractor that the hedges at the northeast and northwest sides of ~ --~' the building be trimmed back as they are too close to the walls. Also, it was pointed out tv,, that the City needs to crop back the ground cover/Ivy as it is growing up the wall. The City of Coppell stated that they would take care of same. 40. A complet~ interior and exterior job walk was performed. 41. The meeting was adjourned. These meeting minutes reflect our understanding of the discussion held. Please notify our office within ten (I 0) days of any discrepancies; othcxwise, we will assume that they are correct. Respectfully submitted, PRICE CONSULTING, INC. Ron Gordon Project Manager RG/b~h cc: All Attende~s PCI-10/97 ' MEETING MINUIES PAGE 3