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CF-TownC CHR1-CS 940815
~ 214-404-9~B80~.~SA DALLAS ~ 178 PO1 AUG 15 '94 10:36 TELECOPIER COVER LETTER Phillips Swager We ar, transmitting ~ pages (including this cover letter). ffyou do not receive ali thc pagos, please call 214/239-8827 as soon as possible. PSA lelecopier number ia 21414tM-9650. PLEASE DELIVER THE FOLLOWING PAGES TO; Description / Remarks: > CC:~ ~ Architects 12404 Pat~ Central Drive, Suite 240 P-n~ine~rs Dallas, 'I'~x~ 75251 Plannct~ 214/~9-8827 , 2i4-404-9600~.~SA DALLAS ~ 170 P02 AUG IS '94 10:36 T H £ A M E R I C A ~ I ~ S T I T 0 T £ 0 F ^ R C ~ I T E C T AIA l)ocume~t! t3141 Standard Form of Agreement Between Owner and Amhitect 1987 EDITION THIS DOCUMENT HAS IMPOt¢'IANT LEGAL CON3'EQUENCES; CONSUL TAT/ON WITH AN ATTORNEY L~ ENCOURAGED WITtl RESPECT TO 173' COMPLETION ¢914 MC)DIbTCATION AGREEMENT made as of the 23rd day of August in the year of Nineteen Hundred and Ninety-Four. BETWEEN the Owner: City of Coppell ~.'~ame and ~vaar~x9 P .O. Box 478 Coppel~, TX 75019 and the Architect: (Nameandraldross) Phillips Swager Associates 12404 Park Central Drive, Suite 240 Dallas, TX 75251-1819 Forthefollowing Project: Needs assessment study for municipal offices, service center, police, courts, detention, and fire protection facil~ties, including space planning for office space at existin~ City Hall. The Owner and Architect agree as set forth below, Copyflght 1917, 1920, 1948, 1951, 1953, 1958, 1961, 1~,3. I*.X~, I967. 1970, 1974, 1977, ~ 1987 Dy T~c Amcnc~ Institute of Archtlecl$, 17)5 New York Avenue, NW., Wa$tlmgto~, DC 200(~ Rcpr~luttlun of th¢ material herct~ or sub,rentier subject to le$al pro$cculiOn THE AMERJC~ INST~TUTE OF ARCHITECT$. {7~SN~wY(mKAVENUE, NW.,W~II~TON. D.C 2~ B141-19~7 1 WARNING: Unl~n~ ~t~l~ vl~ U.S. ~ ~ ~ la au~ ~ ~ ~m,. . 214-404-9680/~SA DALLAS ~ 178 P03 AUG 15 '94 10:36 TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITEC'I' ARCNITECT'S RESPONSIBILITIES I;,a' appruvm by die Owner. t~zgn Development 1.1 A~I~S SE~I~S the s~c ~d character of thc Project ~ a: urchltcciuraJ, tur~, fltc~'h~ical and ciectric~l systrm~, malcrl~ and such 1.1.1 Tile Architect's services Consist ut tho~c scm~ces [~r other clen)~nts z~ may bc fi~rmcd by {he ~chJt~t. ~chitect's employes and ~chitr[l's 1.1.2 The ArChitect's ~rvic~ sh~l ~ ~rformcd ~ cxj~di- 2.4 ~TRU~ON ~CUMENT8 PH~E or~rly progros Of thc Work U~n request of thc ()wt~<r. thc 2.4.1 8;~[t on flac approv~ Design l~vclopmcn[ Archi[eOt Sh~[ submit for thc Owner's approv~ a ~'hcdulc tOc mcnt~ and any furlhcr a~Justmcnts m ~hc scope or quahty thc pcrlbm~ancc of the ~chitcct's ~rvkc~ which may Ix' mc Prcu~t or m Iht construction budget authorized by thc adjusted z$ the Pa)leo proceeds, and shall include aBowanccs Owner, thc Ar[hitter shMI ptcp~c, fi)r ~pprovm by thc for ~nods of t~e r~uir~ for thc Owner'S review ~d fur C~}nstruct~on ~<umcnLs ~)nsistmg of Drawings ~ approv~ Of subm~lO~S by autlaorlties having jur~diclton over nons ~tting k)fth In det~l the reqmrcments for thc c<)n~truc- the Project. T~e la. its ~t~h~ by th~ schcdMe approved tmon of thc Prolcc[ by ~e O~ ~ ~t, exit for ~aabk caK<, [~ cxc~ by the ~chRect or Owner. 2.4,2 Thc ~ch~tec[ sh~J ~isr the Owner m thc preparation thc necessa~ btddln~ information, b~ddmg form~, thc 1.1.~ The ~mi~s cove~d by this Agree~cl~t a~c $tibjrct tu ttons of the Con,tract, ~d the form of Age. mere ~twecn thc thc t~e ~mt~O~s COhered in Subpa~graph l 1.5 I Owner ~d Contractor. 2.4.~ Thc Archlt~t sh~ adv~ the Owner of ~y adjustments ~T$~ 2 to prcvto~ prelinun~y estimates of Con~tfucuon C~t indi- S~PE OF A~HITE~'S BASIC SERVICES cared by ch~ges In requirements or goners market condmon~ 2.1 ~NI~ON 2.4.4 Thc A[chttcct shall ~5~[ the Owner in connection the Owner's res~nsibfllty for filing documcnt~ rcqui~d fur 2.1.1 ~¢ Architect's B~ic ~mice~ co~st of [ho~ de~rt~d fl~e approv~ of governmental authontJc$ havi~g in P~ap~ 2.2 throu~ 2 6 ~d ~y other services ide~ltil~cd <)vet the Pro)crt in ArtiCle 12 ~ ~rz of B~IC Schick, ~d Include norm~ tur~. mech~ md eZctrtc~ engrafting m~ic~. 2.5 ~DDING OR NE~TIATION PHASE 2.2 ~A~C ~S~ PHASE 2.5.1 Thc Architc<t, follow~g thc Owncr's approv~ ot the ConStruction ~ument~ ~d of thc latest prelim:naD, 2.2.1 The ArchiteCt sh~ review ~e priam fi,rn~shed by {hr of Cons[ruc[ic)n Cost, sh~l ~ist thc Owner in obtmnmg Owner [o ~crtam the r~uJrcment$ of the Project ~d shall or n~otiatcd pro~sa~ and a~s[ In awarding and ~nvc at a mu<ua[ un~crst~ng Of ~uch rcqutrcment~ with thc Owner. contracts for 2.2.2 The ~chRect ~1 pt0vidc a peri.mary evSuation ut 2.6 CO~STRUCTI~ PHASE~ADMINIST~TION thc Owner's progr~, schedule and cons[ruction budget OF ~E CO~TR~C~ION CO~CI requirements. ~ch i~ tcr~ of the Other, sublc~'t [o the lin~ita- 2,2,3 'Ibc ~chlt~t sh~J rcvtcw with tile Owner Stcrna6vc with thc 3wa~d [~l {hr (JO]ltfav[ fiyr COlIMrucIioH arid appro<hes to design and cvnstr~tion 0t the Project. i~JICS at thc carhcr ,n' thc issLi:tl]Lq lo tilL' ()%'l]Cl' t}f IhL' {in:ti aad construction budget zcqulremems, thc ~chttcct shall ,al (',maplcuon o{ tile Work pr~ace, [or approv$ by d'le OwncL ~hcmati¢ [M~l~ iA)cu. 2.6.2 Thc ArchiteCt $h~{ p[ovldc administration t>( file Co,ri. mcnts consugting 0f draw~ ~ld olher d~'tlfflCfith lll~lr;tli:lg tract loc Construction ms ~{ forth ~h)w and m thc cdith)n the male and rclatiot~hip Of Pro{crt com~ncn~s AIA iX~cumcn[ A201, Gcncr~ Conthtions ol the Ct,ntruc-t 2.2.5 The Architect Sh~{ submit to thc Owner a p~iUllina~' Construction, current as of thc ~le of tins Agrccmem. unless other unit cos~ 2.~.3 l)ut{~, rcsponsJbiJitl<~ and {imilaHt~il~ ut'authority Of 2.3 DESIGN ~OPM~ PH~E Architect shall not Dc rc~tnctcO, m~Jdlficd t)r cato'ideal without writtc~ a~mcnt of d~c Owner and A&Jittccl wtth ~on~r~t 2.3.1 B;~ on tile approved Schcmauc ~s~gn I)ocumcnts thc Contructor, which <~nscnt sh~l t~ot tic and ~y adj~tments 2uth{)rizeO by the Owner ]n the prosram, withheld TIiE AMERICAN IN~TII*U]'E OF AR(:HITECI'S, I 735 N~ YORK AVFN{ JF, N W. ~RSHINGTON, ~C. ~ B141-1987 2 214-404-9680~.i~5A DALLAS ,~ 178 P84 AUG 15 '94 10:36 paymcm to th~ Contr~c[o[ ~ Qu¢. ~tnd (2) ;tS ~ Addiuon~l ~¢r of rcq~t~mon~ rc'ccivcd from ~bconw~c~o~ ~ncl Archtlcct $h~J have ~utho~,iy t~ act ~,~ t~haJl' of Ihc ()wrier whul puq~se the Contractor h~ [~d ntoncy previously p;ttd only Io the extent pr0vidc~ in this Age,inmont unless ~{hcrwi~. ~,t~ atcounl or tn~ contract Sum modified by wfl[[Cl~ instrument. 2.6.11 Thc Architect shall have authority {o reicct W~rk which w~tll thc l)r~fc~s and quality ~,f thc Work c(~mpJctcd and h, huvc authority to r~uirc additional {nsl~'t$on or testing of ibc ~hMI keep thc Owner inform~ of thc progress ;~d quality ut Cqulpll~Cl~[ supplie~, their ascots reprc~talion mc~y ~ ~ed to as a~ A~tttotta/.~.rutcrq a> 2.6.12 'l'hc Archjl~'t shall review ~d ~I)rovc or luke other Drawings, Pt'(~uct ~ata ~O b~plcs, but 'Only toe thc hmiteO 2.6.6 ~'hc Archi{cci ~h~t not have co,~ttol ovc[ ut [hargc [)[ purpose of ~hccknlg for conformance with mfor~ation ~vcn ;cchmqucs, $~ucn~ or prm'cdU~, or for safety prccau{ions Ibc Archllt<l's actk):~ shall ~- tukcn solely thc Contr~'tor s rcsponsibd~ly under thc C<mtr~t for ~truclit~[1 of thc ()woof or or'separate d~L-c with the Contract ~umcn[~. Thc ~chilet'l ~h;d[ nol dotted for thc pu~. of delCmlinlng thc a['t-u~c), ~(1 com- have control over or charge of act~ or omtssion~ ot thc C~lltfac lflclcn~g {)f olhcf det~ls ~uch ~ dimcnsio~ and quantities t~f toe. Subcontractors. ut thmr ~ent~ or empiuy¢~s, wr t,f ;my ft~r ~uDstantiali~g inslructk}nb fi)l' $~taJtation or perft~rmancc t,{ other pea)ns ~rK)rmi;l~ ~r~ion$ of thc Work equipment or ~ystcms desigstcd by thc Cuntractor~ ail uf which wherever ,t i~ m p~cparation or prt~ros ~Jl~J not consulu~c approv;d or' safety pf~aution$ or. through thc AfcIIitcct Communion(ions by and whh thc Archi WJlcn prokssional cc~ifiCati[~l~ of WARNING ~nli~cn~ p~t~o~ytng violil~$ U $ cO. right I~ ~0 15 ~uO~et ~ I~al 214-404-96~0/,,.~$~ D~LL~ ~ 17~ P05 ~UG 15 '94 10:~? 2.8. t5 Thc Architect sh~[ mlei'prc! and dt:c~dc m~uers ~_on 3.2.3 Throush thc observation., by :~uch yrolect Rcpres~n- cerning per[omlance 01' thc Owner ::nd Conlraclor under thc Janv¢:,, thc A¢chilccl Sllali endeavor to provide further requirements olr thc Contract rkx.'umcnt5 on whiten re(lucsi o[ ~loR fi)[ thc ()whet 3g3insl defect> ~d d¢flc~nci¢~ in Cbc Work, ~,~,1~ [nttrpr~allO~S ~d flecisio~ (d' Iht Atchitcc{ >h~l JR' consistent wah thc mlem of ;md ~nably inferable f;~ml ti~r 3.3 CONTI~NT A~IO~L SERVICES Contract ~umcms ~d sh~l be m wriung or in thc turin of 3.3.1 M~ing revis~on~ in Drawings S~fftcatiOn~ or ~thcr drawings. When m~king such interpretations and ~mti~ dctv , siOns, mc Archiiccl sll;dl cnd~vor lo ~'urc /~h[u{ ~'rfl)r- documcal> when ~u~'h rtvisK)~s decisions Su rcndcrcd m g()(~d faith ~vcn by thc Owner, including rcvi~ons made nccc~- si~ by ~dj~lm~ms in thc Owner'S prgg~ O[ P[oJ- 2.~.17 Thc ~chlt~t's ~cm~ons on mattcr~ rclat,n8 tw zcsthc, cci buret: Uc effect ~all ~ hn~ if consfstenl with thc intcni cnprcs~d m .2 r~ul~d by the cnac~ent ur revlon of cod~, Lnws 2.6.18 the ~chttecl sh~J render wnttcn dco~ions within a rc~onab~ time un 3il cl;~s, dmputc~ or other matters in quota' ,3 duc to cha~cs requital z~ a resuk of the Ow~r'~ tion bc~w~n thc Owner and Contractor rclatin8 t~ thc cxc~*u- utc to render d~lsion$ in a timely m~ner tlo~ or progr~ of ~e Work as provided in th< ~cument~ $.3.2 Providing ~rx, ice~ required because of 2.6.19 The ~chitect's d~asions on c~tms, dispute3 t)r other ¢i~;umgc$ m the Project mclu~g, but not limited to, s~c, qual- mattcr~, mclud/n8 tho~ m question I~tw~n ~hc Owner and ~ty, ctnuplrxity, the Owner's schedule, or thc mcth~ of bid- Contractor, except fbr lhosc rc~8 to a~c~c effect as p,'u- ding or ncgotMti~g ~d contracting for ~nstrucuon, exit for vlded m Subparagraph 26 17, shgl ~ sobj~l to arbitration as scrvicc~ required untMr Subp~aph 5.25. provided m ~his Agr~ment ~d in the Contact ~mument~. a.a.a t'rcparin8 Drawing% S~ificat~ns ~d other docmcn- taUon ,md ~uppomng ~ta, eval~lin8 C~t~ctor's ~d provid~lg other ~ic~ m ¢onncctaon with ~gc ~J~ ~ Orders and Co~lruction Chmge ADDITIONAL S~VI~S 3.3.4 Providing ~i~s In co~cctton with cv~dn~ ~ubstl- tutions prup(~d by thc Commctur ~d m~g $ub~qucn[ 3.1 ~N~C revest(ms to DruwmE% S~ifi~aons ~d other do~mcntation crsuRing therefrom. 3.1.1 '1 hr semites d~rt~d m [h[~ ~ttclc 3 are nut included addition to zhc com~n$atton for B~i( ~rv:c~s Thc ~crvl~ ~dshmg scrvtc~ mquir~ in co,meet{on w:th thc top.cement dc~ri~ under P~mphs 3.2 ~d 3 4 si)~l only ~ p~vidcd ol xuc'h Work, t[ authorized Or concerned In wdting by the Owner. If ~rvice~ 3.3.~ P~)vl~n8 ~zccs made nccc~ry by thc default iff described under Conti~$t~t Ad~tkm~ Scrvice~ J[I PaIag~apJl ~A)nl[aclor, by major def¢cL~ ct deficiencies in iht Work o{ the 5 3 utc r~u,red duc [g Clfcum$[a~(<~ beyond thc Architect's ['onlf;l~tor, or by ~ailurc of perform;moo of either thc Owner or conlrgl. Otc ArchiteCt shall not:~ thc Ownc~ t)rjur [o corn (.o,~iraoor under the Comracl t~)r mcncmg su('tl ~rvices if thc Ownc~ deem~ thai ~u¢l) described un~r Paragraph 33 a~c not cequirml, thc Owner ~.a.7 Providing <~wi~ in cv~uatlng ~ cxtcnslve number ct ~hdJ ~vc pn)mpl written mince It)thc Arch:tcc~ If thc OWl]C{ L l;tlm~ subnlilt¢~J by the ~glHraclof or Olhrr~ tn conn.*lion dona[ $crx.':cc~ am not required, thc .~chilcct $hall b;lvc nu chh 3.3.~ Pruvldlllg ~rv~s ill cunncclion wilJl a public gation to pruvidc Iht)se services. ~fbit/atio/l pn~eedMg or leal prm'ccdaag excep~ where 3.2 PROJECT ~P~SENTATION BEYOND BASIC Atchitcc~ ~$ party thereto. SERVICES 3.3.9 Preparing d~cumcnl5 for ~tcrnate, ~puratc or 5cqucnt~l 3.2.{ It' more extensive rcprc~ntation at thc sitt~ than ~s Dtdsocpruviding~rvtCes m connccm)n with bidding, negot:u. mg out ~uch ad~lt0n~ un-s~rc {'c~t~nsibilmcs 3.4 OPTIONAL ADDI~ONAL SERVICES 3.2.2 Prc~lcCl Reprc>cntat~vc~ ~haJ{ bc ~{cc{ed, crop/dyed RcpreSefltativc$ 5hail bc ~ de~*ribcd tn the ed:rich (~t' AIA ~'umcn~ B352 currcrt{ as of thc d;l[c u[ {hia Ag~mcnt unless .I & 1 ~ ..... ,., ..... ~ ..... ;.... ~ ........... ;. ...... ~ ........... A~ ~T B14~ · OWNER-ARCHITB~ AGREEMENT · ~URTEE~n ED~{ON · AJA® * ~1987 TII~AMERICANINSTITUTEOFARCttITECT$,[7~SNE~YORKRVENU~.N~.WASHiNGTON.[~C 2~ B141-1~7 4 3.4.4 Providing spcc~;J surveys, cnvtrunmem-,d sCuthc$ ~md 4.2 Thc Owner sh;dl cs(~biish ~d update ~ ovcr~dl hudgcl submissiom rcqmrcd fu~ al)prov~ of govemmcn[~ ~u~homics thc Proj~'[, mclud[n~ thc Co~St[uction Cos[, thc Owner's other 3.4.5 P~)vidi~ ~rv~cc~ rcl~t~vc [u ~urc facflt~c~, 2nd ~u~pment. 4.3 If rcquc~cd by [l~c Architcct, thc Owncr ~h~ ~rn~sh dcncc ~h;~ fin~n¢i~ arr~ngcmem~ h2v~ ~e~ m~de m R~IC~I Ibc f2cill6cs or m m~ke measured d~wm~ [hcr~9~ 4,4 T~c Owner sh~l designate ~ rcprc~nmnve authorized olhCr infi)rn~atiun ~rnj~hcd Dy thc Ow~cf Owner or such ~u[horized rcpre~-mativc 3~1 rcnder dccmion~ m a t~cly manner ~natnh~g to d~'uments suhmlncd by 3.4.8 Providing c~)rdr~tion ~f construction ~fi)m~cd by Architect mordcr to ~void unrca~)nablc d~lay in thc (}rd~riy serrate ~mractur~ or by thc Owner's own forces and c~)rdi and sequcnt~ pmgrc~ uf the Arch~tetl's xcrvic.~ nitiOli of ~mlC~ rcquJrcd m conncctton with ~rform~d ~d cquipmem ~upplied by [l~e Owner 4.5 'Ibc ()wnc~ s~/I ~rm~h surve>.~ describing physical characteristics, tcg~ limitations ~d oIflity Iocatton~ for thc 3.4.9 Providing ~rv~ce5 iii ct)nncct3on wittl thc work ora tun- ot thc Pr<))~, ;~d ~ wrmcn )eg;fl de~ript~on of the ~icc Thc ~trucuon mm~zgef or ~l)aralc co~ultants retained Dy Owner survcys ~d l~8~J sntOrm~t~on shidl ~nclutk. is applicabtc. grade5 ~ linca ot Strccks. ~llcys, p~vcmcnt, ~d ~djummg r~tfJcttol~5, ~&~l¢~[~, cncroad~mcnts, zoning, dced rcstrk'. nlatcf~l, ¢quipmcnt inet ~t~r s)uns and ncc'cMaty dit2 pertmmn8 m c~tmg buEldin~, other 3.4.12 Provid~g ~yscs of owmng ~nd opcritt~lg c'tz~tg improvcntcnt~ ~d trees, and informitiO~ concerning av~L~blc utility ~rviCCs and [tn¢~ ~}th pubhc and prwate, a~v¢ ~d ~.4,1~ Providing lntcrior cl~ign and other S~tlar ~rviccs he[ow Bradc. mclodio~ ravens and depths. Alt the information or ~t~tiun of fumaurc, furnishin~ ~nd rctltcd cqmpmen~ ~.4.14 Providing ~rvtc~ tot planing len~t or remal spaces nccr~ wl~cn such scrv~c~ arc requested by mc ~cht[~'l Such 3.4.1~ M~i~ ~ve~t~ns, ~vento~ of ~tcr~ Or cq~p scrv,ce~ m~,y .~cludc but ~rc nut [m~l[qd Io [cs[ t~rin~, mcm, or v~uat~r~ ;~d ~1~ ~ of c~stmg ~i[les 0~ts, dctcrm.~a6o~ of soil ~'Iri~g v~uc.g, ~rcolatlo~ 3.4.16 Prcparm8 a ~t of reproduobl¢ record driwin~s show. [ivlty tests, mc'luding n~sary opcratio~ for ~scip;mng sub. lng st~ific~t ch~ in the Work n~de during constructim~ ~fl conmtion>, w~th rc~rts xnd appropri, tr pro~eSa~un~! b~d on marked-up pdm~, driwing~ and other ~qt3 ~m~hco rct'orllmcndi~u'm~ ~y mc cunt~ctor to the Archiicct 4.6.1 '1 hc Owner ~hall ~rntsh thc se~iccs ot ~[hcr COIISu]. 3.4.17 Provi~ng z*~s~ncc m the utfl~tion of cqulpme~lt ur ant~ ,,l~cn such servwcs ~e reusonablv rcquircd by thc ~copc sys;cms such ~ to;rog, adjusting m~d bMancmg, pr¢~auon of ot thc Pr~lc~; ~nd ~re rcqucsted by th~ Arch:lcCt operation and m~nicn~ I~ls, [raining per.anti u~rnunn and m~tcn~cc, and con>ultation dunng ot~ralion 4.7 Ti~ Ownc-r shall furmsh Slructm~ nlcch~lci C)lcm~c;tl. 3.4.16 Pray:drag ~miC~ a~er k~,~uancc to the Owncr of ~)lc' air ~cl water i~lluuon ~ests. tcst~ for ha~t'dou~ material, and fia~ Ccftflicate for Payment, or in the abscncc of a fin~ Ccr- other la~.,ratory and cnvtronmcmat tc~ts, ~pect~ons ~d Utiote. fur Paymenl, more th~ (~) days aRer thc clare of Sub- reports required by Mw or thc Contr;ict ~cumcnts ~t;~ttal C0~plction of the Work 4.0 Thc ()wncr ~ha]l furnl,sh all J~a. ~c-counhnB ~nd insurgent. torture, structure, mcchamca{ and ck~trlcal cngmcTrin8 ~r Project, including ;tudmng services dlr Owner may rcqu:rc to this ~re<men[ or not custo~;triJy /urni~hc0 m ARTICLE 4 4.10 Prumpt wrntc, mx:cc shall be gJvc-n by thc ()wncr it, thc OWNER'S R~PONSIBILITI~ mc Pr( ,ICC t (~r [:~ mc~ nail~rmancc whh Tile Contract { ), ,k'Ll;~ctat s Set J~)rth thc Owner's ubjcctJvcs, schedule, constrmnts m~d ch- 5ubnllt~cd to Hac Archaic'ct tot rcv~cw ~nd 3pOr[~v'~ at Icu~l 5 B141-1~7 TJlEAM[RICANINS'LTI[71'~OFAKCHj1E('t%,iT$$NE~y{)RKAV[NtJE NW.WASIIJN'CT()N I)( 2~,~ WARNING: Unl~en~d Ono~o~t~ viola~ U S c~r~t I~s a~ i~ lu~Cl tO I~al 214-404-9680~,~SA DALLAS ~ 178 PO? AUG 15 '94 10:39 ARTICLE 5 .3 it' thc Frojcct :$ ubandoncd, tcrminatc m CONSTRUCTION COST ,~ith Paragraph H ~; ~,r 5.1 DEFINfflON reqmzcd to rcd~c thc- Con.sI,'u~la,n 5.1.1 The Con~l~c~ion C0~I shatI Bc zt~c h.~d o~s~ or cs[i- $.2.5 if thc ()wncr ~'h~ u)pr(~x-d under Clau~c 52 or specified by die Architect tract ~K'umcnta ti> ucccssary to comply with [he fixed ~nstruction ARTICLE 6 $.L3 Coa~trucmm cost d~ not include the compcnsatkm of USE OF A~HITECT'S D~WtN~, mr ~ch,¢o ~d ~rch~trct's con~ult~, mr cost, ,~f thc Und, SPEClRCATIONS AND OTHER D~UMENTS ri~ts-of-~ay, financblg or other c(xsts which ;~rc thr Sib~ity of the Owncr zs pr;~v;ded m ~ticle 4 6.~ The D~wm~% S~c:tica;~ons and t~thcc d~'umcnts prr- 8.2 ~PO~ILI~ FOR CO~TRU~ION ~ST pared by the ~;ch~[cct f~r ~s Prolcc~ arc in~t[um~[~ of ArchJtcct'$ sc~ce f~; ~;e solely with rcs~ to th;s Proj~-i 5.2.1 Ev~uatio~ of thc Ownc;'s Proj~-t budget, prclmm~ary ~, units ~[hc~tse prov:~ed, the Architcct shall ~ dccmed est~ate$ of Co~tru~fion COSt ~d detailed cMtmatc~ o[ CO~. thc au~or of chc~ d~umcnts ~nd ~h~ ~ctaia ~}1 ~mmio~ stmcuon Cost, if my, prc~rcd by {hc Architect, r~rc:cnt the $talutury ~d 0thee re.eyed r:ghts' including thc Architect's ~$t judgment ~ a desJ~l pR)MSSJOn~ fami[j;~ wRh The Owner sh~i ~ ~rm:lted to ~ctatn ~'opics, including repro- the coflsi~cBon ~dust~. It ~ rec~cd, howcvcL th;it net- ducSbl¢ COp;~. of the Afchlt~'t'~ Drawlng~, Spcc/fiCatlofl~ ~d ta~r, mate~s O[ cquipmenL over thc Contractor's methods with [J~e Owner's usc ;md occup~cy of thc Proicct. Thc ~ch]. of ~{~mg b:d pdc~, or Over c~m~tit:v¢ blddi~g, m~ket [cct'~ Draw~, S~cification5 or othc~ doc~ent~ sh~ not or ll~ot~ting Condit:on$. Ac~rdM~y, the ~ch~tcci ~not used by the Owner or others on o~er project, lbo addmons ~d d~ ~ot war~t or reprint that bi~ or next.ted p~¢<~ th~ Project or fur compl~on of thi~ Proiect by others, w~ not vary- from the Owner's Pro}crt buret or frOm ~y the ~chitem is adludged to bcm default under [hi~ eS[~;tt~ of CO~truct~m Cost or evaluation prepared or ~rccd except by agreement ~ wrmng ~d with appropriate to by the ~chilccI. sation tO thc ;~ 2 condltiOil of this ~mcnt by thc ~rnlshh~g, projx~] of r~u~ory rcqui~mcnts or for ~[md~ pu~o~s in conncc0on estab~hmem of a Project budget, unless ~uch fixed ~;t l~a~ with the Pro/ecl ~ not ~o ~ constru~ as pubbc-ation in dcroga- b~t~ ~rccd u~n m wrmng and ~i~ed by thc parties hereto I[' (, m of thc Architect's reserved nght~, s~h a fixed 1~1{ h~ ~cn established, the Architect Sh'~l bc portent systen~ ~d types of c~nst~¢tiO~ are to t~ inclu~cO m the Contac{ ~umcnt$. tO make rezsonabJr ad}~$tmeat$ ,n ARTICLE 7 thc wo~ of the Project ~d to include in the Contract ~'u- merits gter~te b~ to adjust the Construction Cost [O {he fixed ~[~ON I~it. Freed limits, iffy, s~ ~ mcr~d tn thc ~ount of~a ~e ~ticle 12 incr~ ~ the ~o~trac~ Sum o~u~r~g a~cc exectlt~o~ of thc p~tics to thi~ ~ccnl~nI ~uAg out of Or ~laung [o ~i~ ~ Contract for Co~str[lctJ0n. ment or broach thereof sh~ ~ subject to a,K[ dcclded~arbt- fi.2.3 If the Bid~g or N~otmtion Ph[~ h~ not commenced t=tton m acco~ncc with die COOSt~ction I~d~ wtth~ ~ ~y$ a~er the ~chRect subm:~ the Contortion tiOn Ru~s of thc ~}cric~ ~bitration As~'ta~curr~tly ~nl~t~ to the Owner, ~y Project ~dget or fixed ~tt of eff~l unlm tile parties mutely ag~ 8ene~ [~el ofpric~ in the con~t~ct.)n tndust~- between thc other ~arty to this A~ccment ~'.h thc ~er~c~ ~bttr~- date of sub--sion of thc Construction ~[m~cnts {o the [ion ~[ion. A denied f~blt{ut~n sh;d~c maOe with~ O~ncr ~d ~e ~tc on which propo~ are ~ought ~.2.4 If a freed I~i[ of Con.traction Cost (adjured ~ plo- a re~b~ time after [~cl~~ or other matter ~u~tton h~ ~sen In. event ~h~I the dcm~d for ~bitrat~n vidcd m Sub~ph 5.23) is exc~d~ by the lowest ~ ne ma~ after ~h~ leg~q~tablc fide bid or ncgot~ted pro~. the Ow~f sh~. pr(~ee~in~ ~ o~h~[{er .1 give wrltt~ appfov~ of a~ ~ctez~ in ~uch fixed qu~~~[ut~ of ~. l~lt; ~~tln8 to thks ~rccm~ THEAMERIC~INST~EOF~CHiT~CTS, [7~$N~YO~AY~UE.N,W., W~HINGT~.D.C. 2~ B141-1987 6 214-404-9680/,.~SA DALLAS ~,~178 P00 AUG IS '94 10:40 t ' ---o - -. ............ .2 Ten percent of thc tufa/ compensation for his Agffemcnt sided by tile Owner, Architect, md Addifion~ ~wic~ c~m~d ~o ~t~ if pcr~n Or cntay SOu~ tO ~ joined. Co~nt to--cat,on OCCurs during thc ~$i~ ~vetop~t Ph~; or involving ~ ~ddttlOa~ ~ or cnfl(y ~constitutc ' con~nt to a~itration Of ~y Cl~ ~ispt~other ~tc~ m .3 Five ~tccnt of thc tOt~ com~n~t~O~l for B~ic ~d qu~don n~ d~ri~ h~ thc wfitten~nt ut with a ~n aUOttiun~ Se~ic~ ~rncd to date tf tc~tmtDn or entity not ~cd or d~'ri~cin ~c foreg~Y~rcc- ~cu~ d~mg any sub~qurnt pbgc. men[ to ~btt~te ~d oth~~O a~it~lc ~tt~ an ~h~ Agr~mcnt sh~ ~c~41y enforc~bi~ tn a~c0rd~c~- A~E 9 with a~ ~ct~on ~erevf. ~~rtrators~ ~l ~ MI~NE~S P~VISIONS ~ ' ............ , ........ o .................... L, e~l by {l~e ~w of thc princtp~ place of bustno$ of the Architect. 02 Terms m th~ A~ccment ~h;dl have the mc ~ ~ ~ho~ in AI~ ~um~m ~01, Gentr~ Condtfiom ol rht Con. TERMINATION, SUS~NSION OR ABAN~NMENT 9.3 Causes of action b~w~n d~c parti~ to thki 8,1 This ~mcnt may ~ tc~inat~ by etcher party ul~n ~rmmng {o acL~ or [aflur~ to ~t sh~ ~ ~mcd to have not less t~n ~vcn ~y$' written flottce s~uld thc olhcr ~rty acc~ mad {he apph~bk ~atute$ of l~itation~ sh~l fail $ubs~ati~y to ~rfOcm m accor{~ce wi~ ~c tc~s ofth~ mencc to run not later than either thc ~te of Subs~ti~ Com- e-lent thro~ no ~t Of ~c ~y ~ t~ ceftin, plc0on for ~cb of f~lure$ to a~ (<Cumng prat to Su~t~t~ Comp}etlon, or {he date of is$o;~cc of Ihe fin~ Ce~tficate for ~.~ If the PrOj~'t ~ s~d~l by the Owner fi}r mo~ th~ 30 Paymem for acts or failures to act occurring after Subst~ti~ ¢on~cutivc ~y$. Ihe ~chiteC{ sh~ ~ com~nsated for sci. Compktion vices I~rformcd prior to notice of such s~nsion. When ihe Project k~ ~sum~, the Architccl's com~n~t~on sha~ be cqof g,4 Thc Owner mxd ~c~Rect waive ~1 ~ against ~ch tably adjusted tO provide for ex~-n~s incurred m ~e interred- ~thcr and a~st tl~¢ cont~cto~, comult~ts, ~en~ and Iron and rcsumptlo~ of the MCl}lt~'t's ~mtC~s. cmploy~ of thc other/Or d~ag~, bul only to [he extent coy. er~ by pro.ny ~or~ce ~uring co~t~xi~: e~pt such 8.S Th~ ~reemen[ may ~ tem~inar~ br {he Ow'nec u~n rt~ts ~ th~ may have to the pr~ of~c~ msu~ fid[ ~ tll~ raven ~' written notice to ~le ~chitc~ ~ thc forth in thc c~Oon of AIA Dt~oment ~01. ~ner~ Con.dom event that thc Proj~t ~ ~rm~entiy abmdoned. If the Proj~t of thc ~mract for Construction, curtain ~ of the ~{c of this ~> aD~Oon~ by {~e Owner for mo< t~ 90 ~ccuttvc da~, A~mcnt The Ow~r md ~chi{~{ each shall rrqmre thc ArchJtcc~ may ten~L~tc ~t~ Age.merit by giving written w~ver$ (rv;xl their contractors co~ultams ~d a~ls. notice ' ~,S Thc Owner and ArcBitect. r~cttvely, bind themmtves. 8.4 F~luce Of {hr Owner to m~c paymen~ t~ thc Architect In thor partners, ~uccc~so~, ~$i~q and I~al r~r~entativ~ to ac'cordanc<' with this ~rc~meot shall ~ c~nstdc<d sub~tanua[ the Other party to (hi~ ~tccmem ;md to the parlncrs~ 5ucc~- nonl~rformancc and ca~ for termination. ~ots, ~lgn~ and lcg~ reprc~ntauves of such other party with respect tO ~l covc~s Of this Agrecmeilt. NclrBer Owner not 8.5 tf thc Owner f~ls to m~c payment when duc thc Archi- Archstcct shall a~lgn {has Agreement w~(l~ou~ thc written con- lect few ~rvic~ md ex~n~, thc ~chlteCt may, u~m mvcn day~' ~r.{en noHc~ to thc O~er, ~nd ~rf~n~lan~c ~d~cc. ~t of thc other vtcc~ under thL~ Ag~mcnt. Unlc&~ iraymcnt tn ~ll ~,. rc~ivcd 9.~ Th~s Agt'c~ment rcprcsenls iht entire and im~ated agt~- hy thc Archllc%'t within ~vc~day~ofthe ~tcofthcfloucc, thy mom ~-twccn thc Owner ~d Architect ~d ~u~rscd~ all 9.7 Not~mg o }fl~ai~cL111~ this Agreement ~h21l cr~tc a context l~) terminal k,n. together with Reimbursable Expcnsc~ then duc and Archiicc('~ cc~nsukants shall have' n(i rcsponsibilky for thc Iiom uf thc design of da- Pro/cci. including i)h~a~raphs of thc the spcoIic irfformanon con~:dercd by thc Owner ~,.~ ~ c~mtL 10.3 PAYM~TS ON ACCOUNT OF ~SIC dem~ o~ pn~p~tary Thc Owner sh~J provide protc~.)nal 10.3.2 ~ub~qucnt I)ayment5 for B~k' 5crvk~ S)l;dl be made monthly and. where appl~cahlc, .sh~l ~ m p~mkm forth in ~uhpamg~aph I 1,2 2 PAYMENTS TO THE A~HtTECT 10.1 ~E~ P~NNEL ~PENSE ~ubpz-~aph I 1.51 of ~ ~nt L~ cxc~cd or 10,1.1 Dircc~ Pcr~nnel Ex~n~ is dctJncd ;c~ thc d~r~t vtcc~ rendered dunn~ the u~iti~naJ ~ri(~ o~ [~1¢ ~h~J hc ~arie~ ut thc Archnect's pee~nnel cn~gcd on mc Pro~c[t ~d computed in the mmncr set h)rzh in $ubparagral)h I I and benefits. Hie Pa'ojcc'z shall ~ ~ayahlc to thc extent ~'rvic'cs are 10.2 REIM~R~B~ ~P~SES Iorlh tn Sub~agraph 1 i 2.2, b~d on ( l ) ~hc lowcs~ bid or n~ottated pro~s~, .r (O if eau such bid or PrOlX)~l 10.2.1 Kc~bu~ablc Ex~n~s a~ an audition ~u cx)m~sa, reccJvcU, thc mc~[ rccem prchmin~y c~tlmate of 0On for ~ic' a~d AddRlo,1al ScrvK-~ ~d ancludc oxen>cs Cost or detailed ~[inlatc of C~)~slruc*[;on Cos[ for >uch recurred by thc Architect and Architect's cmployccs and ~)n- tk)n~ Bt the Project. ing Claus~. SERVI~S 10.2.1.1 Exl~n~ of [r~por~a[ion ~n connccta,~ with thc 10.4.1 Paymcn~ on account of mc Arcmte~r's Pro,ct; ex~s in connec't[on with authorized out-ur-town 5Ervi~c~ ~d for ~cimbur>ablc Ex~n.~ 5h~l ~ made- monthly [~av¢J~ lon~-dis~ac~ c'ommu~ication$; a~d t~es pa~d l~T u~m pr~ntalion of thc Afchitcc{'~ states.tnt of ~rv~c'rs ren. lng 2pp/ov~ ofauth0ritics havinfl jurisdiction over cbc Project tiered or e~-~ incurred, 10.2.1.2 Ex~n~ of ~producliuns, ~>tagc a:~d h~ling D~wiflgs. S{~'ific~tions anti olher d~umcnt$ 10.5 PAYM~ WI~HELD 10.2.1.3 If authorized in advance by thc Owncc, ex.nsc ot 10.5.1 No deducuons shall ~ made fron~ thc A/c'hllcct's overdfllc work requiring hi.cf chart regular ra[c.~ ~nsati~n on ~counr of pcn~ly, liquidated c~agrs or other Sum~ wJzhhcld/~om payments to contractors, or tsn acqoum of 10.2.1.4 Exi~n< of rcn~lgs, m[Klcls m~d n~-k uix~ wquc~led the cost of change5 in {J~e Work other than tho~c for whlcl] by t~c Owner Acc'hJtccl has ~n found (o ~ liable, 10.2.1.5 Ex~n~ of addJiJonaJ i]~sura[lcc c()~rragc or {Jmtts, 10.$ ~CHI~'S ACCOUNTING RECORDS Owne~ in cxcc35 of that ~t)TmaHy ~'arr)cd hy thc AcqhLtc~[ and 10.6.1 ~cc(]rfi5 of Rcinlbursahlc [x~nsc5 ;~d ex~-n>¢.$ ~-r b~%s of u multiple of Direct Pcrgu~nci Expcnm sh;dI be A_NTICLE 11 BASIS OF COMP~TION The ~wncr sh~[ ¢ot31pcn.~tc thc Architect 1 1.1 ~ INiTIAl, PAYMENT ~)f Com~n~tlon sha{l ~ computed as follows, See ~ticle 12. AIA DOCUMENT B141 · OWNi~K-At',t(,;HITEC1' A(,.;Rt-I-MENT · F'[.)UKTEENTH EDI't l()N i. AJ)? · ~)igf;J7 TIlE AMERICAN IN,wrITu'[i,. OF ARCHITEC15. 17¢,~ NEW,/YORK AVENUE. N W. ',~ASHINC,.;TON. D (] .~L~.~X', B141-1987 8 WARNING: Unllceneed phOIO¢Of)ylng vk)~te$ O.~.. COp, yltght I~'S arlo I$ r, UINtCt to legal prosecution 214-404-9680/~5A DALLAS ~ 178 P10 AUG 15 '94 10:42 in ~ch ph~ sh~l tot~ thc fi)ilow~g ~tcentagcs ot thc tof;fl Bx~Jc Com~'nsmton payable B~ddtnR or N~tk~t~on Ph~. Con,traction " . . . To(~ ~ic Cum~auon 11.3.1 FOR PROJECT REPRESENTATION BEY()N[) BASIC SERVICES puted ~s fi)flows: ' 11.3.2 FOR ADDITIONAl. bERVICI!~; t)l- '1 IlL ARCIIITI'X/I, a.~ dcncJ'ibt-d ti! Articles S and [Z, (~thcr th.m {ii Kcprcsc~l~llk)n, ~ls dc'scrll~ekl in I~l~t~l)h 3 ~. ~lld {2J scrvivu'~ Ii1cludcd in Aflicll- I] :ts J)]ll oJ I~ISK' 5t'/Vi('L'S, Proj ~t ~nager $80~our Proj~t ~si~er $60~our Proj ~t ~chi ~t $ 55~our ~chi%ect~al Tec~ician $45~our Clerical $35~our 11.3.3 FOR ADDITiONAl. SERVICES OF CONbULT~'I'b, including aOditioli;d >truclur~, mechanical ~d electrk'al cngmcenng setv~c~ and tho~ pruvided under 5ubpa~'al)h 3 4.19 or identified ~ ~cle 12 ~ p~l of Additional bc~tccs. ~ multiple ,,I ~ & ~fif~ ( 1.15 } umcs thc zllloul]13 btllcd tt~ [lie- Architect fi)r such 11.4 REIMBU~BLE ~PEXS~ Ex~n~s, amulupletff One ~ o~e fif~th ( ] 15 )time~tJl~cx~nxc~h%currmlhythcArcl~lc~.l, lhcArthttuct~ 11.5 ADD~ION~ P~VISIONS 11.5.1 IF THE B~5IC 3EKVICES ~ovcrcd by this ~grcmment ~ve not ~en cumpleted wld~m g~Lv-fou~ com~m~ated ~ provided tn Subpara~aphs 10 ~ ,5 and I I ~ 2 11.5.2 Payments are du~ and payable thirty ( 30 ) ~y~ ft~)m thc d~te tff thc Arctmcct'~ ~ounts un.ad sixty { 60 ) d~y ~ after thc lnvotcc ~tc sh;~ll Ix'ar interest at the ,'a~c cnlcrc-d t~'i, 2~4-404-g68,,~PSR D~LL~$ ~ 178 Pli RUG 15 '94 10:42 1.5.3 Thc rates ancl muluples set forth for Adcttlion~[ Servk-cs ah;dj hc annually aclJustcd tn a¢cor~n¢¢ with normal '~aJ*ry re'view pracUc-'cs of the Archilcct AFmGLE 12 OTHER CONDmON8 OR SERVICES See attached. This Agreement entered into as of the day and year first written above. OWNER ARCHITECT (Signature) ($iSnamre) (PrInt~l name: m~l title) (i~nted name and CAUTION: You shoulcl sign an original AIA document which has Ihis caution printed in red. An original assures that changes will not be obscurecl as ma), occur when documents are reproducecl. ~ ~ ~141 · OWNER-ARCHITBCT &GR.F~NT ,, FOURTEENTH KDITION · Al,Re · ©I967 THIs AlVLERIC~d~{ INSTITUTE OF ARCHITECTS, I ?~5 NEW YORK AVBNUE. Iq W, '~VA~HINOTOH, D.C. 20006 [~1't1'1~? 10 214-404-9680 ~A DALLAS ~ 178 P12 AU~ 15 '94 10:43 ARTICLE 12 OTHER CONDITIONS OR SERVICES 12.1 If a dispute arises between the parties relating to this Agreement, the parties agree to use the following procedure prior to either party pursuing other available remedies. · 1 A meeting shall be held promptly between the parties, attended by individuals with decision- making authority regarding the dispute, to attempt in good faith to negotiate a resolution of the dispute. .2 If, within thirty (30) days after such meeting, the parties have not succeeded in negotiating a resolution of the dispute, they agree to submit the dispute to mediation in accordance with mutually agreeable procedures and to bear equally the costs of the mediation. · 3 The parties will jointly appoint a mutually acceptable mediator. .4 The parties agree to participate in good faith in the mediation and negotiations related thereto for a period of thirty (30) days. If the parties are not successful in resolving the dispute through the mediation, then the parties may agree to submit the matter to binding arbitration or a private adjudicator, or either party may seek an adjudicated resolution through the appropriate court· 12.2 Effective September 1, 1991, the Texas Department of Licensing and Regulation is requiring review of all buildings defined as "public accommodation" by Section 301 (7) of the Americans with Disabilities Act (ADA) which are constructed on or after January 1, 1992. Review of the construction documents are subject to the following fees: Plan Reviews $40.00 per hour Inspections $75.00 each Variance Request $40.00 each Charges for the Texas Department of Licensing and Regulation review will be compensated per Article 10.2. 12.3 It is understood and agreed that this agreement does not contemplate handling of, or design including use of, asbestos or any hazardous waste material, Therefore, Owner agrees to hold harmless, defend and indemnify Architect for all claims, lawsuits, expense or damages arising from or related to the handling, use, treatment, purchase, sate, storage or disposal of asbestos, asbestos products or any hazardous waste materials. 12.4 The Texas Board of Architectural Examiners, 8213 Shoal Creek Boulevard, Suite 107, Austin, Texas 78758, telephone (512)458-1363, has jurisdiction over individuals licensed under the Architect's Registration Law, Texas Civil Statutes, Article 249a. 214-404-9680~A DALLAS ~p~ 178 P13 AUG 15 '94 10:43 ARTICLE 12 (cont.) 12.5 it~sie Coml~m~tion For l~ic S~xviccs, the basic compensation shall be as follows: Need., Assessment Servi~s Police, Courts, Detention anti Fire Services ....... City Hall/Municipal Offices and Service Center ..... i i ......... $12,000 $30,000 Desi_en thmu_~h Construction City I-lall/Municipal Office~ Second Floor ................... $14,000 First Floor (lfd~iga ~ bid ~ aom~ time ~s ~eco~d floor, fee for tim floor wilJ be com~ ~t $1.00 per ~ foot of floor PHILLIPS SWAGER ASSOCIATES 12404 Park Central Drive, Suite 240 ARTICLE 12 Dallas, Texas 75251-1819 August 15, 1994 Needs Assessment Study Scope of Services For City Hall -- Police Facilities -- Fire Stations City of Coppell, Texas INTRODUCTION This proposal idcmifies the phases and tasks for the scope oI' services that thc PSA team proposes to undcrtake in order to accomplish the City of Coppell's objectives for the Needs Assessment Study. The first two phases of this scope cover all of the items of services required to complete the Study. The remaining phases idemdy the architectural services required to complete this project through the post occupancy phase. PSA believes that Needs Assessment Studies must be a collaborative effort between the Consultant and Client. Therefore, we recommend that thc City appoim a Project Team that will work directly with the Consultams. This Projec~ Team should be composed of Directors of senior staff from each Department who will have the authority to make key decisions regarding the Necds Assessment Study. The work completed in this Needs Assessment Study will provide data to be used in subsequent evaluations required to assess the specific space needs of the various departments within the City governmem. This Study will also provide information to assess thc current and future potential for existing facilities. The following sequence of tasks will be used to complete the Needs Assessment Study. PHASE I TASK I PROFILE EXISTING DEPARTMENTS Thc consultant will prepare a Needs Assessment survey and mail it to all depat~ncntal employees who require functional space. The survey instrument will request information regarding the following topics. · Departmental mission and function · Functional relationships and adjacency needs Staff by type and number -- current and historic 21~-404-9600 ~A DALLAS ~ 178 P15 AUG 15 '94 10:~ · Current component space allocations and component space deficiencies · Equipment with significant impact on space needs Degree of automation and communication · Record storage practices and requirements · Relationship to general public access · Parking needs -- public and staff TASK Il REFINE PROJECT GOALS AND OBJECTIVES The consultant will schedule a halt-day workshop for the initial meeting with appropriate Coppell officials, department heads, and supervisors to refine the project goals and objectives. Additionafly, the consultant will identify any necessary modifications to the Needs Assessment survey to ensure that the survey addresses all of CoppeIls' facility needs. Note: The Consultants will expedite the data collection and pre-architectural programming for the City Hall in order to initiate the design and remodeling. This accelerated schedule for the City Hall component of the Needs Assessment will enable the City Officials to comply with the City Hall's proposed remodeling schedule. TASK HI ANALYZE DEPARTMENT OPERATIONS AND SPACES Following the workshop, the consultant will observe each department's routine operations in order to achieve a thorough understanding of the department's functions. After observing each department's operations, the consultant will conduct individual interviews with each department head or supervisor. Information from these interviews will define the staffing implications of the various services currently offered in each department. The information obtained will also determine how expansions or changes in the physical layout of existing facilities will affect management objectives and the staffing needs. The consultant will also evaluate the physical spaces of each department to determine any modifications needed to enhance the operations of each department. After completing the data collection, the consultant will review the survey results with the project committee to obtain their approval of the information The Project Team should approve each phase of the study before proceeding to the next phase. TASK IV FORECAST FUTURE PERSONNEL With data developed through the survey instruments and detailed interviews with department heads of supervisors, the consultant will prepare a forecast of future personnel requirements for each of the departments. The data involving the police department will include factors such as calls for service, offense rates, number of sworn officers to population, and other law enforcement data necessary for projecting accurate future personnel needs. The data involving the City Hall will include factors such as the types of services delivered to the public, the types of equipment needed 2 214-404-9680 ?.,~A DALLA5 ~ 178 P16 AUG 15 '94 10:44 to deliver the public services, the numbe~' of public spaces in the facility, and the ratio of staff to general population needed to deliver said services. The data involving the Fire Department will irlclude the additions of substations and apparatus as well as administrative posts. The consultant will compare the personnel forecast with each department's personnel growth estimates prior to finalizing current and future personnel needs. TASK V PROJECT FUTURE SPACE NEEDS The consultant will define net and gross square feet required for each department in five-year increments over a 20-year period. The consultants will conduct a workshop with the project team to verify the personnel projections and space needs. The project team will approve the persormel and space projections before the consultants proceed to the next phase of the study. With assistance from appropriate Fire Department personnel, PSA will prepare two maps of the City: one indicating response times from existing stations and proposed locations for new stations, the other dividing the city into zones according to fire risk. Combinillg these maps with an analysis of the City's growth patterns and annexation, we will propose a timetable for improvement in structures and apparatus. PHASE Il TASK VI DEVELOP SPACE PROGRAM After completing the data collection and surveys, the consultant will develop a space program for the new facility components. The space program will include the following: Component Role. Each component will have its mission and relationship with other components stated in narrative and graphic terms. Functional Description. The space program will identify management pbAlosophies, security concepts, and general staffing guidelines for each facility component. · Functional Relationships. The space program will include functional diagrams that illustrate proposed relationships of the major spaces within the facility. These diagrams will provide an organizational structure for the facility design. · Site Criteria. The site criteria will identify the current site needs as well as long-term site needs including designated parking for officials, law enforcement, and general parking for City employees and the public. Sites for fire stations will consider response times, access to major roadways, visibility and maneuvering space for apparatus. · Cost Estimates. The Needs Assessment Study will identify cost estimates for renovation, new construction, and fianishings for all mw and renovated facilities. The study will present the cost estimates in five-year increments over a 20-year period. · Conceptual Design. From the space program the consultants will develop scaled conceptual designs in the form of block diagrams. The diagrams will illustrate alternative design solutions as they relate to the site and existing buildings. The consultant will coordinate these design concepts with the existing site master plan. · Project Schedule. The consultant will complete the Needs Assessment Study for the City Hall remodeling 60 calendar days after PSA receives a Notice to Proceed and the remainder of the study completed 90 calendar days after initiating the study. These target dates are contingent upon timely review and approval by the City's Project Team. At the completion of tiffs Needs Assessment Study, the City of Coppell will have space programs that will provide the Axchitect with the required information to initiate the design for each facility component. The consultant will provide ten copies of the Needs Assessment Study to the City of Coppell. The consultant will be available to make a formal presentation of the Needs Assessment Study to the City Council. PHASE III TASK VII SCHEMATIC DESIGN The consultants will refine the approved design concept developed in Phase II into architectural schematic design studies. The Schematic Design process, achieved while working closely with the administration and staff, includes the exploration of various design and planning alternatives which encompass evaluation, implications and recommendations regarding each option. Jointly, the alternatives will be studied by the design team. Fundamental considerations will include site and open space considerations, environmental impact, functional layout, circulation analysis, energy conservation, manpower implications, massing, design vocabulary, growth, flexibility, capital costs and operational costs. Ultimately, the developing schematic design will be delineated with supporting description, rationale and summarization of size, quality of environment, capital costs and an implementation schedule. The approved package is the base from which subsequent design and construction will emerge. After program needs axe deter'mined, the schematic design phase i$ the most important condition of decision making. This aspect ensures that both program and cost objectives will be achieved. 4 214-404-9680 PSA DALLAS 178 P18 AUG 15 'g4 10:45 PHASE IV TASK VIII DESIGN DEVELOPMENT Admin/stration and staff work closely during this phase since it will cover the detailed delineation and description of the proposed facilities, including site, landscape, interior design and equipment considerations. During this phase vt' development, the firm's fundamental objective is to eft~ct decisions concerning detail matters related to the facility's construction, finish and equipment. As a result, the firm will develop a document package which is comprehensive enough to obtain accurate cost e~timatcs. To minimize tinal cost overruns and time loss due to redesign, this work is executed in the framework of a very disciplined structure. Approval of the package must be obtained f~'om all jurisdictional regulatory agencies. Included in the Design Development solution is objective value analysis and recommendations concerning the entire project. This task is conducted by in-house staff members who have not participated in the development of the project. Detailed "quantity take-off" construction cost estimates are submitted. Also presented during this phase are detailed drawings, sketches and reports to describe the proposed l"acility more completely in order to aid in understanding thc proposed project. PHASE V TASK IX CONTRACT DOCUMENTS Based on a firm design foundation, cost analysis and detailed schedule, the development of construction documents is hnplememed in the shortest possible time. The f'mal stage of construction document preparation includes an independent, in-house value analysis in the context of the program to ensure that the most cost-effective judgments have been made by the entire planning/design group. The analysis is conducted concurrently with the preparation of detailed cost estimates. These activities are summarized with priority recommendations before being released for construction bidding. It' final adjustments to the documents are required, they are made at this time in order to obtain regulatory agency approval. Simultaneously, assistance is provided in the development and evaluation of bidding lists, advertising clarification (addenda) and pre-bid conferences. ' Throughout the design process, PSA will actively participate to ensure that the final acceptable bid is consistent with the approved construction budget. PHASE VI TASK X BID Due to the close relationship that will be required between General Contractors and subcontractors, the bidding and negotiation will be carefully monitored and structured to be certain that all areas are covered and all "gaps" closed. PSA will work closely with the City to identify 5 214-404-9680 P~SA DALLAS 178 P19 AUG 15 '94 10:46 and qualify those contractors and subcontractors that have the capability and Ilexibility to work in ways that are singularly unique to the construction of detention facilities. PHASE VII TASK XI CONSTRUCTION ADMINISTRATION Routine construction administration services will be provided in accordance with AIA published standards. In addition to periodic site visits by project designers (architects, engineers, designers) consistent with construction process intensity, the administration services include issuance of monthly payment certificates, shop drawing and sample review, preparation of necessary clarification detail drawings, estimating/review and the approval of changes, the development of lists of deficiencies and corrections, and an analysis of warranties. The periodic site visits can be supplemented by additional on-site observation depending on the size of the project and/or the client rs desires. Based on the information in the field, record drawings of completed installations are prepared on reproducible transparent plastic (mylar) and transmitted with prints to the owner/user. Additionally, services required during construction are evaluated once a selection of contractors is made and the phased-building options are determined. The decision often depends on the capabilities of the selected contractor's management. PHASE VIII TASK XIII POST OCCUPANCY EVALUATION In order to provide tile city with complete professional services, we feel it is important that we continue to assist you beyond the completion of construction. PSA staff members will be available to provide "move-in" and fo/low-up services in order to insure a smooth transition into the new facilities. We will be available to: provide on-site move-in assistance; provide assistance in assuring that all systems and equipment are operational and unders todd; e Review quality control procedures, and; e Review facility operational requirements and methodology. Additionally, on projects of this type and scope we will perform post-occupancy evaluations to insure that the building satisfies the program requirements and is operating as originally intended. Additional post-construction services will be provided on an "as-requested" basis. jl$*~q\copi~ll~$tudy