CF-TownC CHC-CS 881010 P.O. ~x 478
~p~ll, ~ 75019
The City With A Beautiful Future 214-~2-0~. ,
Martha Col~an l t
Strasburger & Price
4300 Interfirst Plaza
901 Main Street
Dallas, Teas 75250
Dear
There have ~en several re~ests for escrowing the money for the
building of the To~ Center in Cop~ll. With the accosting syst~
that the City of Cop~ll curr~tly has, it is easy to identify how
much interest is earned off of this money ~cause it is in a serrate
accost. Also, ~cause of the investm~ts syst~ that the City uses
we are ~le to earn a ~tter rate of interest on the small ~o~t of
money that is in this f~d. We cosine the ~o~t in this f~d with
larger sas of money to get a ~tter interest rate.
It is not the City's intention to wit~old f~ds from anyone, but, at
the s~e time, we must protect the City's interest. T~refore, it is
the City's inter to retain this money in a serrate accost and in
the ev~t that we cannot come to a mutual agre~ent in clearing up
these last few it.s on the To~ Center we will ~ ~le to s~nd
these f~ds to have th~ corrected.
Sincerely,
Fr~k Tr~do
Deputy City Manager/Fin~ce Director
FT/lr
cc: Alan D. Ratliff, City Manager
Dale Jackson, Chief Building Official
Larry Jackson, City Attorney
FORWARDED TO
MAYOR AND COL CiL.
DATE
Coppell, Texas 75019
The City Witt~ A Be;utiful' Future 214-462-0022
October 4, 1988
Martha Coleman
Strasburger & Price
4300 Interfirst Plaza
901 Main Street
Dallas, Texas 75250
Dear Ms. Coleman:
Attached are the documents we spoke of last week. The documents
should clear up question concerning who is financially responsible
for the fees for the roofing consultant and the roof repairs that
are needed at the Coppell Town Center building.
The attached letter to Larry Lieneke outlines the agreements that
were reached between the City of Coppell, Howard U. Freeman and
Cigna Property and Casualty. One of the items agreed upon was that
an independent roofing consultant would review the existing roof
work an the approved roof plans to determine if the roof leaks were
caused by bad design or improper installation. If the roof leaks
were caused because of a bad roof design, the City of Coppell
agreed to pay for the consultants fee; however, if the consultant
determined that the leaks were caused by improper installation of
the roof, the consultants fee would be paid for by Howard U.
Freeman.
The report from the roofing consultant, Roof Engineering Inc.
(R.E.I.), lists several instances where the existing roof
installation does not comply with the approved architectural plans
and specifications. R.E.I. has determined that the Town Center
roof leaks have occurred because the contractor deviated from the
approved roof plans. Howard U. Freeman has contended that the
differences in the existing work were changes approved by the
architect; however, Freeman has not provided any documentation that
shows the changes were actually approved by the architect.
The bill for the consulting services rendered by R.E.I. was sent
to Howard U. Freeman in January; however, the bill has never been
paid. Since this is a debt that should be paid by Freeman, the
City of Coppell is requesting that Cigna Property and Casualty
allow the bill to be paid and deducted from the contract retainage
money that is still held by the City of Coppell.
Martha Coleman
October 4, 1988
Page 2
As you have requested, we obtained a written price estimate from
a roofing contractor for the roof repair work that is needed at the
Town Center building. The contractor's estimate for the work that
is needed is $9125.00. The estimate from R.E.I. for consultation
work with the roofing contractor is $600.00.
As you are aware, the roof leaks are beginning to cause damage to
the interior of the building. Interior building damage has not
been figured into the above estimates. If repair work is not
initiated soon, interior building damage will also need to be
assessed.
If you have any questions, I can be reached at 462-9010.
Thank you for your help in resolving thfs problem.
Sincerely,
Dale Jackson
Building official
cc: Alan D. Ratliff, City Manager
Frank Trando, Deputy City Manager/Finance Director
roof engineeHn inc.
plaza at r~e~end I
1221 ~verbend dr., suite 252
dallas, ~xas 75247
214-634-7192
September 22, 1988
Hr.Dale Jackson
City of Coppe11
Coppell Town Center
P. O. Box 478
Coppe11, Texas 75019
RE: Coppell Town Center
Coppell, Texas '
Dear Hr. Jackson:
As per your instructions, Roof Enginering Inc. has coordinated with a
roofing contractor, ~eatherguard 1nc. of Dallas, Texas, to work up a
price on the repair of the problems to the Coppell City Hall as noted
in Roof Engineering's letter dated FebrUary 3, 1988.
Weatherguard's proposal is to rework detailing at the Juncture of the
flat roof areas, the tile at the termination of the tile around the
perimeter edge, and'flashings on the low roof areas in the northwest
and southwest corners of the building.
Enclosed is a copy of a telephone report on their proposal to do the
work as described for $9,125.00. Please note Weatherguard Inc. is
offering a one year guarantee for their repairs.
If. you find this proposal acceptable, please call Neatherguard~ Inc.
directly at 21~-2~1-8501 and send a purchase order directly to
~eatherguard, Inc., 11126 Shady Trail, Suite 108, Dallas, Texas
75229.
If you have any questions, please feel free to call.
Sin~rely,
~James O. Wharry Vice President
JO~:df
Enclosure
cc: Hr. Jim D. Koontz, REI
NOTES FROM TELEPHONE CONVERSATION
1/1/1/1/////////////////////////////////////////////H///////////
CONVERSATION WITH: ~,~' ~'
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COMPANY: ~.~'~-,wt ~ (-~ ,.,,4,~,) ~C. ~ qt- ~-~ t
PROJECT: ~or/~_._.~ ~_~
TI~: ): LK OUTGOING CALL:
NOTES: SIGNED:
roof engineerin inc.
plaza at riverbend I
1221 riverbend dr., suite 252
dallas, texas 75247
214-63z~-7192
tool cbsk3n, insl~ction, IQborc~orv cuml~is
August 24, 1988
Mr. Dale Jackson
City of Coppell
Coppell Town Center
P. O. Box 478
Coppell, Texas 75019
RE: Coppell Town Center
Coppell, Texas
Dear Dale:
As per your request Roof Engineering Inc. would like to submit a fee
schedule for consulting work on the repairs of the Coppell Town
Center. REI anticipates approximately 8 hours of work in meeting with
the general contractor and scheduling work with the subcontractors to
get the repairs complete on the project.
REI's fee schedule is 875.00 per hour or approximatley $600.00 to
consult with the general and subcontractors to have the repairs
complete.
If you have any questions on this matter, please feel free to call.
Sincerely,
James 0. Wharry
Vice President
JOW:df
cc: Mr. Jim D. Koontz, ~EI