CF-TownC CHC-CS 860708 Minutes of July 8, 1986
The City Council of the City of Coppe]l met in a regular called session
on Tuesday, July 8, 1986 at 7:30 p.m. in the High School Administration
Building. The following members were present:
Lou Duggan, Mayor
Dale Ware, Mayor Pro Tem
Dean Wilkerson, Councilman
Jim Cowman, Councilman
Tom Morton, Councilman
Bill Smothermon, Councilman
Mark Wolfe, Councilman
Dan Stanton, Councilman
Also present were City Manager Frank A. Proctor, Jr. City Secretary
Dorothy Timmons and City Attorney Larry Jackson.
The meeting was called to order and everyone was asked to stand while
Councilman Wilkerson gave the invoc~ttion.
PUBLIC SESSION (Open to the public)
Item 1: Mayor's Report
Mayor Duggan reported on the following items:
A. The recently held City Picnic was termed a success and Police
Secretary, Sandra Car]son was co~m~ended for a Job well done.
B. The recent wagon train th;~t proceeded through Coppell was
termed a success. Council expressed thanks to the Police
Department and Fire Department for their assistance.
C. Weekly Reports being received by the Council, Mayor Duggan
hi-lighted areas s~ch as the ~ncrease in volume of phone calls
being received by all departments.
D. A trip to Austin will be made on July 23, 1986 for the Council
to attend a hearing on the State Highway 121 Hearings to meet
with the parks and wildlife representatives and to meet with
the State Industrial Development Corporation.
E. A memo from Councilman Morton was presented to the Council
concerning his feelings on the Budget Retreat. It was a con-
census of the Council that the Budget Retreat would be held as
scheduled with Department Heads in attendance.
F. Concerning I.D. cards for Council members, it was a concensus
of the Council that the~. ~.D. cards would be made which would
be similar to City Employee I.D. cards.
CITIZEN'S APPEARANCES
Item 2: Consider citizens who will, to speak before the City Council.
There were no citizens who wished tt, t~peak before the Council at this
t~me.
Item RAt Discussion and action on status of the Town Center
architectural contract and remedy, ~il~ any ~s ~eeded.
Mayor Duggan made this presentation to the Council. Re informed the
Council that the contract with the Architects expired on June 26, 1986
and questioned if the City still needed the services of the architects
and requested that the Council consider what the City's liability would
be should the architect be dismissed. A contract for extended services
after July 6, 1986 has been presented to the City Attorney with a charge
of $100.00 per ho~r for the principals and 2.7 times direct personal
expenses. City Manager Frank Proctor recommended that the City not
continue the extended architectural contract and the City act on its o~n
in finishing up the services.Discussion was held as to the status of the
"Punch List" that has not yet been completed. Following discussion on
this item, Councilman Morton moved that the contract for the archi-
tectural services of Obrien, Obrien, Nyfeler and Calloway not be extended
and that the subject to the Punch List being received by July 9~ 1986.
Councilman Stanton seconded the motion which carried 6-1 with Councilman
Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor
of the motion and Mayor Pro Tem votin~ against the motion.
REqUESTS"AND PRESENTATIONS
Item 3: Consider approval of a request from SBS Partnership of the
Landings at Cottonwood Creek for an extension of the building
permit for an additional 180 days.
Following discussion on this item, Councilman Smothermon moved that this
request be denied due to the fact that it had already expired.
Councilman Horton seconded, motion carried 4-3 with Hayor Pro Tem Ware,
Councilman Wilkerson, Morton and Smothermon voting in favor of the
motion and Councilman Co~man, Wolfe, and Stanton voting against the
motion.
Item 4: Discussion and approval of joint participation between the
City of Grapevine and ~he City of Coppell for consulting
services on Highway 121 Freeway and presentation to the Texas
Department of Highways on July 23, 1986.
Mr. Mike Sterrick made the presentation to the Council. He stated that
Terra Development has provided a consultant co work with the Cities of
Grapevine and Coppell on the State Ili~hway 121 Freeway status. This
consultant will ~o to Austin to lobby for funding for the designation of
State Highway 121 as a freeway. The request for funding by the City of
Coppell would have a cap of $5,000.00 with Grapevine and Coppe11 both
participating. Should Flower Mound Join in the cost to the City of
Coppell would be even less. Following discussion on this item,
Councilman Wolfe moved that the City approve the funding of a maximum of
$5,000.00 for consulting services to lobby for the designation of State
Highway 121 to freeway status or a pro-rata share of the $5,000.00
depending on how many Cities participate. Councilman Morton seconded the
motion which carried unanimously with Mayor Pro Tem Ware, Councilman
Wilkerson, Mor~on , Smothermou, Cowman, Wolfe and Stanton voting in
favor of the motion.
PLATTING - FINAL
Item 5: Plat Application #86-05-02
To consider approval of a final pla~ for Channel Pointe
(formerly Carmel st the I.~kes of Coppe]l) on property located
on the southwest corner of MacArthur Boulevard and Parkway
Boulevard.
Date of Planning and Zont~a Commission - June 19, 1986
Recommendation of Planning and Zoning - 4-0 Approval
Mr. George Michulka made the presentation. The minimum size of the
homes would be 12,000 square feet with up to over 2,000 square feet.
Ail would have front entry garages. Following discussion on this item,
Mayor Pro Tem Ware moved that the il[at be approved. Councilman Morton
seconded end the motion carried unanimously with Mayor Pro Tent Ware,
Councilman Wilkerson, Morton, Smothermon, Cow.an, Wolfe and Stanton
voting in favor o.f the motion.
BIDS
Item 6: Discussion and consideration of awarding a bid for furniture at
the new City Hall.
Due to the absence of Finance Director Frank Trando, Finance Secretary
Lynn Romeo made the presentation to the Council. It is this
Department's recommendation that the bid for the Police Department and
City Hall furnishings be awarded to Stewart Contract Interiors in the
amount of $131,832.75 and that the bid for the Library furnishings be
awarded to Continental Office Interiors in the amount of $69,184.38.
Only four bids were considered in determination of award of the bids
with partial bids being discounted. Several representatives of various
companies were present and expressed their discontent with the fact
that they felt the calculations were a contrived calculation and did not
take into account freight or delivery charges that would be added to the
cost. Following further discussion on this item, Councilman Morton
moved that the bid recommendation of the Finance Director as stated
previously be approved and that the additional $101,017.13 to pay for
the additional cost of the furniture be funded from the Reserve
Contingency Fund. Councilman Wilkerson seconded, motion carried
unanimously with Mayor Pro Tem Ware, Councilman Wilkerson, Morton,
Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion.
Item 7: Discussion and review of new Service Center Design/Construction
Plans and request authorization to advertise for bide.
Mr. Dick Calvert made the presentation to the Council. Mr. Calvert
stated that all paving would be concrete; that the size of the fuel
system has been increased as well as the storage tank; that the cost of
some of the equipment has been billed into the base bid. The office
building has been eliminated. The maintenance includes space for an
office that can be converted to a maintenance center et a later date.
The bid will be structured so that alternate equipment can be accepted
without affecting the building. Some landscaping has been added in the
base bid that was previously not included. An anticipated bid opening
date is July 31, 1986. Following discussion on this item, Councilman
Stanton moved that the City approve the advertising for bids for the
construction of the Service Center. Councilman Morton seconded, motion
carried unanimously with Mayor Pro Tem Ware, Councilman Wilkerson,
Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the
motion.
CONTRACTS
Item 8: Consider approval of a contract for the construction of the
in~ersection of MacArthur Boulevard and Beltline Road and
anthorizing the Mayor to sign.
Mr. Jay Patterson, Mr. Nathan Myer, and Ms. Janet Vick ~de the
presentation to the Council. Mr. Patterson stated that Beltline Road
would not be closed during construction of this intersection. Following
discussion on this item, Councilman Smothermon moved that the contract
be approved and the Mayor authorized to sign. Councilman Morton
seconded, motion carried unanimously with Mayor Pro Tem Ware, Councilman
Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor
of the motion.
STAFF RE(~UESTS
ltem 9: Discussion and consideration of statu~ report on the Road paving project.
Consulting Engineer Wayne Ginn made the presentation to the Corn.oil. He
stated that residents along DeForresr had xmt been notified that this
item was on the Agenda. However it i.~ anticipated that a 27 foot
concrete street would I,e construct~.d ~t an approximate cost of
$100,000.00 to the City. If the r~.~d is built up out of the fl(,od
the slopes on the road would have to ~o on private property.
improvements are anticipated to be ~onstructed from the intersect ion
eastward to the property that is presently owned by a Mr. H. H.
McInnish. Mr. Ginn reviewed the history of this project for the Council
Members and stated that some drainage problems need to be worked out
prior to the construction of this road. These concerns and problems
include the drainage, the slope easements, building the road in or out
of the flood plain and additional right-of-way that would be needed.
Mr. Nathan Myer, representing Triland Corporation was present and stated
that Triland would pave the road tn its existing location, would grade
out the ditches on the north side of the street and put in escrow one
half of the cost of the ultimate con:;truction of DeForrest Road. The
total anticipated cost would be $655,000.00 with Triland escrowing
$327,500.00 Following discussion on this item, Mayor Pro Tern W~,re moved
that the City accept the offer m~dc by Tril.,nd Development for them to
pave DeForrest Road in its existing location to grade the ditches on the
North side of the street and to escrow $327,500.00 as half of the
anticipated cost of the construction of road improvements in the tuture.
Councilman Morton seconded the motion which carried 6-1 with Mayor Pro
Tam Ware, Councilman Wflkerson, Morton, Cowman, Wolfe and Stanton voting
in favor of the motion and Councilman Smothermon voting against the
motion.
Item 10: Consider approval of a change order to the intersection
improvements at Sandy Lak~. Road and Denton Tap Road.
Consulting Engineer Wayne Gipn made the presentation to the Council. He
stated that these monies are to be paid out of the bond fund with the
change order being in the amount ol $~2,171.65. Approximately
$65,000.00 would be left in the accou,~t that was slated for Sandy Lake
Road. Following discussion on this item, Councilman Smothermon moved
that the change order be approved. Councilman Wolfe seconded and motion
carried unanimously with Mayor Pro Tam Ware, Councilman Wilkerson,
Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the
motion.
Item 11: Consider approval of an appeal of the denial of an "S.U.P."
Special Use Permft for Pizza Hut of America, Inc. at the
southeastern corner of Sandy Lake Road and MacArthur
Boulevard.
This item appeared on the Council Agenda at the request of the Pizza Hut
officials who stated they felt there was s misunderstanding by the
Council by some Councll Members who voted against the Special Use
Permit. Following discussion by the Council, Mayor Duggan withdrew this
item from the Agenda as there was no procedural reason for reconsidering
it.
OTHER BUSINESS
Item 12: Consider approval o! minutes: M~y 13, 1986
May 20, 1986
May 27, 1986
June 3, ] 986
June 10, 1986
June 17, 1986
The following corrections were noir,.! £n the blinutes of May 13, I~86.
Item 3. Those persons speaking ag~i,,:~t the proposed change w,.,r~ ;~ Mr.
Craig Johnson.
Item 8. Those Council Members app. i~.[ed to work with Mr. Jay ['. [[er.~on
of Terra were May. or Pro Tem Wars aL~d Councilman Wolfe.
The Minutes of June 17, 1986 noted the following corrections.
Item 1, sub paragraph 1. This sentence shot]ld read, "It was a consensus
of the Council that free standing bL]!Idings not be required."
Item 1, paragraph 5. This senteucu :;hoLLld read, "Consensus of L~he
Council was that because free st~ndir, g buildin~'~s were not required, tt;~s
Stem was no longer an issue." Coun~'ilman W!lkerson then moved [hat tile
Minutes be approved an corrected. Mayor Pro Tt, m Ware seconded, motion
carried unanimously with Mayor Pro 'rum Ware, Councilman Wilkerson,
Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the
motion.
EXECUTIVE SESSION (Closed to the public)
Item 13: Article 6252-17, Section 2(g) discussion concerning personnel.
I. Resignation of Libr~ry Board Member
2. Appointment of member to fill vacancy on the
Library Board.
The meeting was then closed for an l{xecutJve Session as allowed under
the above atated article. Following the Executive Sesslon the meeting
was declared open to the public.
PUBLIC SESSION (Open to the public)
Item 14: Consider action based on items dls¢'ussed in the Executive
Session.
Mayor Pro Tern Ware moved that the re~fgnatioL~ of Leslie Seymour from the
Library Board be accepted. Coun~:~]man Mort¢~n seconded, motion carried
unanimously with Mayor Pro Tern Ware, Councilman Wilkerson, Mo~to~,
Smothermon, Corm%an, Wolfe and Stant~>n w~ting in favor of the motion.
Councilman Morton then moved that Jt~vce Norton be appointed to fill the
vacancy on the Library Board wJtb thc' reins to expire in October. 1987.
Councilman Wolfe seco~ded, motion carried unanimously with Mayor Pro Tern
Ware, Councilman Wilkerson, Morton, Smothermon, Cowman, Wolfe and
SCanton voting in favor of the motion.
The meeting was then adjourned.
hou l)uggan, Mayor
ATTEST:
Dorothy Ti~unons, City Secretary
MNITS 070886
MNITS