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CF-TownC CHC-CS 860319~~ March 19, 1986 .~ ALEXANDER FIRE PROTECTION automatic sprinker ayateme -installation service ~ repak Howard U. Freeman Company 1424 East Grauwyler Irving, Texas 75015 Ed Powell City of Coppell F. 0. box 4%8 Coppell, Texas 75019 Mike Henjum O'Brien, O'Brien & Calloway 3131 McKinney Avenue Suite 850-LB 113 Dallas, Texas 75204 NIA: CERTIFIED MAIL RFTQRA-RF~EIP'f REQUESTED VIA: CERTIFIED MAIL 1~ET REQUESTED NIA: CERTIFIED MAIL REQUESTED RE: Double Check Nalve Pit at the Coppell Town Center P:"~ject Gentlemen; I am writing to outline my conversation of March 18, 1986, with Mike Henjum of O'Brien, O'Brien & Calloway. The Subcontract Agreement, between Alexander Fire Protection, Inc. and the Howard U. Freeman Company, covered only the interior fire sprinkler syster~ and a six inch fire line from the meter location to the builaing as shown on the plans PME 1.1.. The meter pit included on the original plans was to be handled by the utility contractor. After work had begun on the project. the City of Coppell indicated an additional pit and double check valve would bP rPg:;ir@~1- Howard !J: F2^PF?;^,a,^ Camr:a~rs.' In,s±e:~ thMi~ inn ~i± be done by Alexander Fire Protection, Inc. In a meeting at Howard U. Freeman Company with Jack Waschitz and myself present, it was decided that the pit for the double check valve should be a change order since it was not shown or mentioned in the original contract documents. Alexander Fire Protection, Inc. submitted to Howard U. Freeman Company a change order for $2,000.00 to install the valve and pit at our cost. The change order was denied. Due to the situation with the pit, Howard Freeman Company will not release monies owed to Alexander Fire Protection, Inc. on the other work that has been completed. The interior fire sprinkler system and the underground 2261 Crown, Suite 102 P.O. Box 58021 DaNss, Texas 75228 Phone (214) 241.2751 .~. March 19, 1986 Page: 2 "1 piping is completed and has been tested and witnessed by the City of Coppell Fire Marshall since February 21, 1986. It is imperative that these funds be released on this work to prevent liens being filed by Alexander Fire Protection, Inc. and our suppliers. In the interest of resolving the problem I have tried to work with the City to determine their exact needs. The details of my efforts are on the following: Attachment"A" Since I have not to this day received the pit specifications from the City of Coppell, I could not possibly have included it in my original bid on this project. I urge you to give this issue serious consideration and have the change order approved to resolve the problem. Sincerely; l z ~' J. Michael Alexander President Enclosure (1) JMA/sif rte. ATTACHMENT "A" (A) When the City of Coppell indicated a double check valve pit was required, a meeting took place between Steve Goran of the City of Coppell, Bob Rushing, Superintendent for the Howard U. Freeman Company, and Bill Shipman of Alexander Fire Protection, Inc. The City of Coppell could not show any specifications for the additional valve or the pit at the time. (4) Three weeks later, Alexander Fire Protection, Inc. was given a xerox drawing of a typical pit and double check valve assemble. No dimensions nor specifications were received at that time. (C) Already included on this project are back flow preventers on the domestic water and the fire sprinkler system,. A meeting was set up between personnel from the City of Coppell, Howard U. Freeman Company, O'Brien, O'Brien & Calloway, and Alexander Fire Protection, Inc. to discuss the need for a third back flow preventer. Bob Rushing, of the Howard U. Freeman Company, said that the City of Coppell representative, Steve Goran, decided not to participate in the meeting and returned to his office. (D) After two visits to the Water Department of the City of Coppel to see Steve Goran, an assistant, Carl Bass, gave me another copy of the same drawing. On my third visit, I left my home number with my business card and an urgent message for Steve Goran to call me. He has never called. Now ten months into the job, no specifications regarding a proposed pit have been made available to me by the City of Coppell or the architect, O'Brien, O'Brien & Callowasy.